Resolutions to be considered at the 2021 CS Annual General Meeting
R4.1.3 OFFICER PORTFOLIOS Other Officers may be appointed including but not limited to:
4.1.3.1 Steward Officer, who shall:
4.1.3.1.1 Maintain a CS Steward handbook.
4.1.3.1.2 Investigate and pursue if necessary, in conjunction with Institute staff, complaints or grievances against the employer.
4.1.3.1.3 Ensure that the Bargaining Officer is aware of any grievances against contract interpretations.
4.1.3.1.4 Serve on the Contract Proposals Committee.
4.1.3.1.5 Where possible, collect reports from the Institute on Group grievances while ensuring that the anonymity of the grievors is protected, to provide guidance, direction, and indication of trends to the CS Executive and Stewards.
4.1.3.1.6 Review Steward activities and competencies to provide advice to the Executive concerning Steward applications and renewals.
4.1.3.1.7 Be the liaison between Stewards, the Executive, and the Institute.
4.1.3.1.8 Ensure that all new stewards are contacted at least twice within the first year of the initial term and maintain regular communication with all Group Stewards.
4.1.3.2 Membership Officer, who shall:
4.1.3.2.1 Provide to the Communication Officer for publication, in a timely manner, Notices of Institute and Group Annual General Meetings, and related Group-specific meetings.
4.1.3.2.2 Form and Chair a Committee to recommend to the Executive, the names of delegates to the Institute Annual General Meeting.
4.1.3.2.3 Coordinate efforts to encourage Rand deductees to consider applying for Regular membership in the Institute.
4.1.3.2.4 Chair any meeting(s) of the Group's delegates to the Institute Annual General Meeting.
4.1.3.3 Communications Officer, who shall:
4.1.3.3.1 Prepare Group newsletters for publication.
4.1.3.3.2 Compile material to be included in Group newsletters, the content of which will be determined by the Group Executive.
4.1.3.3.3 Assist the Institute in the preparation of media releases on issues of concern to the Group.
4.1.3.3.4 be responsible for the CS Group website.
4.1.3.4 Strike Officer, who shall:
4.1.3.4.1 Call meetings of and chair the CS Group Strike Committee, when this Committee is established in accordance with Institute By-Laws, Regulations, and/or Policies.
4.1.3.4.2 Act as a member of the National Organizing Committee.
4.1.3.4.3 Report as often as necessary to the CS Group Executive and Negotiating Team on organization and strike activities.
4.1.3.4.4 Organize and conduct at the conclusion of Bargaining, in conjunction with the NOC Chair and with the approval of the Institute, an Organization / Strike Activity post-mortem.
4.1.3.4.5 Serve as a member on the Institute's Strike Committee when the Group is in a strike position.
4.1.3.5 Sub-Group Officer, who shall:
4.1.3.5.1 Chair a Sub-Group Committee composed of National Executive members, which will:
a) Liaise between Sub-Groups and the Group Executive.
b) Actively encourage and promote the creation of new Sub-Groups.
c) Coordinate communication and cooperation between Sub-Groups.
d) Organize the Sub-Group President's meetings in accordance with the Institute's By-Laws, Regulations and Policies for which each Sub-Group shall select its own delegate(s) to the Sub-Group Presidents meeting.
4.1.3.5.2 The Sub-Group Officer will chair the Sub-Group Presidents’ meeting.
4.1.3.6 As need determines, such Officers may hold more than one portfolio.
Whereas the Officer Portfolios should be easy to identify from the Regulations, and;
Whereas the portfolio of Labour Relations and Consultations has existed within the Group for more than 5 years, and;
Whereas the role has become integral to the meetings of the Working Group on Consultation, and;
Whereas the role is deserving of being recognized as an Officer of the CS Group Executive;
Therefore, be it resolved that the following Regulations be amended to read;
R4.1.3 OFFICER PORTFOLIOS Other Officers may be appointed including but not limited to:
4.1.3.1 Steward Officer, who shall:
4.1.3.1.1 Maintain a CS Steward handbook.
4.1.3.1.2 Investigate and pursue if necessary, in conjunction with Institute staff, complaints or grievances against the employer.
4.1.3.1.3 Ensure that the Bargaining Officer is aware of any grievances against contract interpretations.
4.1.3.1.24 Serve on the Contract Proposals Committee.
4.1.3.1.5 Where possible, collect reports from the Institute on Group grievances while ensuring that the anonymity of the grievors is protected, to provide guidance, direction, and indication of trends to the CS Executive and Stewards.
4.1.3.1.36 Review Steward activities and competencies to provide advice to the Executive concerning Steward applications and renewals.
4.1.3.1.47 Be the liaison between Stewards, the Executive, and the Institute.
4.1.3.1.58 Ensure that all new stewards are contacted at least twice within the first year of the initial term and maintain regular communication with all Group Stewards.
4.1.3.2 Membership Officer, who shall:
4.1.3.2.1 Provide to the Communication Officer for publication, in a timely manner, Notices of Institute and Group Annual General Meetings, and related Group-specific meetings.
4.1.3.2.2 Form and Chair a Committee to recommend to the Executive, the names of delegates to the Institute Annual General Meeting.
4.1.3.2.3 Coordinate efforts to encourage Rand deductees to consider applying for Regular membership in the Institute.
4.1.3.2.4 Chair any meeting(s) of the Group's delegates to the Institute Annual General Meeting.
4.1.3.3 Communications Officer, who shall:
4.1.3.3.1 Prepare Group newsletters for publication.
4.1.3.3.2 Compile material to be included in Group newsletters, the content of which will be determined by the Group Executive.
4.1.3.3.3 Assist the Institute in the preparation of media releases on issues of concern to the Group.
4.1.3.3.4 be responsible for the CS Group website.
4.1.3.4 Strike Officer, who shall:
4.1.3.4.1 Call meetings of and chair the CS Group Strike Committee, when this Committee is established in accordance with Institute By-Laws, Regulations, and/or Policies.
4.1.3.4.2 Act as a member of the National Organizing Committee.
4.1.3.4.3 Report as often as necessary to the CS Group Executive and Negotiating Team on organization and strike activities.
4.1.3.4.4 Organize and conduct at the conclusion of Bargaining, in conjunction with the NOC Chair and with the approval of the Institute, an Organization / Strike Activity post-mortem.
4.1.3.4.5 Serve as a member on the Institute's Strike Committee when the Group is in a strike position.
4.1.3.5 Sub-Group Officer, who shall:
4.1.3.5.1 Chair a Sub-Group Committee composed of National Executive members, which will:
a) Liaise between Sub-Groups and the Group Executive.
b) Actively encourage and promote the creation of new Sub-Groups.
c) Coordinate communication and cooperation between Sub-Groups.
d) Organize the Sub-Group President's meetings in accordance with the Institute's By-Laws, Regulations and Policies for which each Sub-Group shall select its own delegate(s) to the Sub-Group Presidents meeting.
4.1.3.5.2 The Sub-Group Officer will chair the Sub-Group Presidents’ meeting.
4.1.3.6 Labour Relations and Consultation Officer, who shall:
4.1.3.6.1 Investigate and pursue if necessary, in conjunction with Institute staff, complaints or grievances against the employer.
4.1.3.6.2 Ensure that the Bargaining Officer is aware of any grievances against contract interpretations.
4.1.3.6.3 Where possible, collect reports from the Institute on Group grievances while ensuring that the anonymity of the grievers is protected, to provide guidance, direction, and indication of trends to the CS Executive and Stewards.
4.1.3.6.4 Where possible, attend the Working Group on Consultation and Advisory Council meetings to provide feedback on behalf of the CS Group and to report back to the CS Group Executive.
4.1.3.76 As need determines, such Officers may hold more than one portfolio.
5.7.1 The NOC shall consist of the Chair of the NOC, President of the CS Group, Strike Officer, Regional Organizing Coordinators, and members of the Group as determined by the Group Executive. The NOC will be assisted by Institute staff as assigned by the Institute.
5.7.2.1.3 Establish and maintain a functional and effective communication tree.
5.7.2.3 The Steering Committee of the NOC shall consist of the Chair of the NOC, Strike Officer, and other members as required, assisted by Institute staff as assigned by the Institute.
5.7.2.4 The role of the Chair of the National Organizing Committee is:
(a) To coordinate the activities of the National and Regional Organizing Committees and to act as Vice-Chair of the CS Strike Committee, when the Committee is established in accordance with Institute By-Laws, Regulations and/or policies.
R4.1.3.4 Strike Officer, who shall:
R4.1.3.4.1 Call meetings of and chair the CS Group Strike Committee, when this Committee is established in accordance with Institute By-Laws, Regulations, and/or Policies.
R4.1.3.4.2 Act as a member of the National Organizing Committee.
R4.1.3.4.3 Report as often as necessary to the CS Group Executive and Negotiating Team on organization and strike activities.
R4.1.3.4.4 Organize and conduct at the conclusion of Bargaining, in conjunction with the NOC Chair and with the approval of the Institute, an Organization / Strike Activity post-mortem.
R4.1.3.4.5 Serve as a member on the Institute's Strike Committee when the Group is in a strike position.
Whereas talk of a strike is always contentious among members, and;
Whereas there is much more pressure that can be applied during negotiations prior to commencing a strike;
Therefore, be it resolved that By-law 5 and the Group Regulations be amended as follows;
5.7.1 The NOC shall consist of the Chair of the NOC, President of the CS Group, Job ActionsStrike Officer, Regional Organizing Coordinators, and members of the Group as determined by the Group Executive. The NOC will be assisted by Institute staff as assigned by the Institute.
5.7.2.1.3 Establish and maintain a functional and effective methods of communication among NOC/ROC members tree.
5.7.2.3 The Steering Committee of the NOC shall consist of the Chair of the NOC, Job ActionsStrike Officer, and other members as required, assisted by Institute staff as assigned by the Institute.
5.7.2.4 The role of the Chair of the National Organizing Committee is:
(a) To coordinate the activities of the National and Regional Organizing Committees and to act as Vice-Chair of the CS Job ActionsStrike Committee, when the Committee is established in accordance with Institute By-Laws, Regulations and/or policies.
R4.1.3.4 Job ActionsStrike Officer, who shall:
R4.1.3.4.1 Call meetings of and chair the CS Group Job ActionsStrike Committee, when this Committee is established in accordance with Institute By-Laws, Regulations, and/or Policies.
R4.1.3.4.2 Act as a member of the National Organizing Committee.
R4.1.3.4.3 Report as often as necessary to the CS Group Executive and Negotiating Team on organization and job actionstrike activities.
R4.1.3.4.4 Organize and conduct at the conclusion of Bargaining, in conjunction with the NOC Chair and with the approval of the Institute, an Organization / Job ActionStrike Activity post-mortem.
R4.1.3.4.5 Serve as a member on the Institute's Strike Committee when the Group is in a strike position.
REGULATION R13 DISCIPLINE
R13.1 The penalty for non-participation by an CS Group member in a legal and authorized job action directed by the Group Executive will be the loss by the member of that member's right to vote on the contract agreement under negotiation or any other sanction determined by the Group Executive.
6.1.7.2 Resolutions, excepting those dealing with by-laws changes, may be dealt with by general meeting only after all regularly submitted resolutions have been dealt with, except that a general meeting may accept a resolution as an emergency and deal with it immediately.
Whereas By-law 6.1.7.2 reads as if it deals with Late Resolutions but does not contain the word “late”;
Therefore, be it resolved that By-Law 6.1.7.2 be amended to read;
6.1.7.2 Late Rresolutions, excepting those dealing with by-laws changes, may be dealt with by general meeting only after all regularly submitted resolutions have been dealt with, except that a general meeting may accept a resolution as an emergency and deal with it immediately.
6.2.2 The Annual General Meeting shall take place within 15 months of the previous AGM. Members shall be notified of the meeting and of any proposed changes to this constitution at least four (4) weeks prior to the date of the meeting.
Whereas the current By-law 6.2.2 requires a 4 week notice to members of the Group AGM date, and;
Whereas the final submission date for resolutions is within 6 weeks of the Group AGM;
Therefore, be it resolved that By-law 6.2.2 be amended to read;
6.2.2 The Annual General Meeting shall take place within 15 months of the previous AGM. Members shall be notified of the meeting and of any proposed changes to this constitution at least eight (8) four (4) weeks prior to the date of the meeting.
8.1 At any meeting of the Group or Group Executive, or Committees thereof, matters of procedure insofar as they are not specifically provided for, shall be governed by a majority vote of the members present and voting on the matter of procedure. The Chair of such meeting shall first rule on any matter of procedure or order and shall, in the absence of any By-Law to the contrary, rely upon and be governed by the latest edition of Sturgis' Standard Code of Parliamentary Procedure available at the meeting.
Whereas the Rules of Procedure for the PIPSC Annual General Meeting follow The American Institute of Parliamentarians Standard Code of Parliamentary Procedure;
Therefore, be it resolved that By-law 8.1 be amended to read;
8.1 At any meeting of the Group or Group Executive, or Committees thereof, matters of procedure insofar as they are not specifically provided for, shall be governed by a majority vote of the members present and voting on the matter of procedure. The Chair of such meeting shall first rule on any matter of procedure or order and shall, in the absence of any By-Law to the contrary, rely upon and be governed by the latest edition of Sturgis' Standard Code of Parliamentary Procedure The American Institute of Parliamentarians Standard Code of Parliamentary Procedure available at the meeting.