CS Executive Minutes- August 29, 2018

CS Executive Meeting,

Aug 29, 2018

Draft Minutes

Executive
Stan	P	Pierre	P
Tony	P	Deb	P
Dean	P	Stacy	P
Eva	P	Rob Scott	P
Karim	phone	Guy	P
Robert Tellier	P	Yvonne	P
Lucille	P	Denise (negotiator)	P

Welcome	Action Items
Stan welcomed everyone to the meeting and discussed to structure of the meetings (Strategic Planning and CS Executive #4). Stan also welcomed returning Tony Goddard and new exec
Adoption of the Agenda Moved by Stacy, Second by Deb Carried as amended. Additions: RCMP under New Business RCMP Table for under bargaining Dispute resolution survey under bargaining EWSP and SBC under bargaining
Adoption of the Minutes Moved by Stacy, Second by Robert Carried CS Executive Minutes: 8 June, 2018 Additions:

New Business
PIPSC AGM – Lucille Everything is going as planned and delegates are registration are done. Discussion on how regional delegates are selected and how replacements are/will be chosen. Stan gave history of the cap for the AGM for the CS Group and talked about how the division of the selection for delegates could be increased based on a resolution that is coming to the PIPSC AGM. Question of agenda for CS Executive meeting before the AGM. Lucille to provide. Yvonne brought up that any new choice for other regions, all reps will be consulted for alternates. Delegate caucus meeting- suggestion that the executive for the CS Group be at the caucus meeting. This is hard for executive members that sit on both group and regional executives. There is no dinner gala for the AGM this year. There will be a reception for the AGM instead. Suggestion that if our CS resolution passes we should consider having the delegate caucus earlier in the afternoon of the Thursday of the AGM. Lucille to look into having a dinner for the CS Delegates at the PIPSC AGM for costing. Also discussed having dinner at Le Station. Survey to members. Will there be a room for hospitality by the CS Group. Also discussed that with the political climate we should have the NOC / ROC in a room separate to Debi’s room. Discussion was held about where/how the NOC/ROC could be done differently.	Stan/Lucille to talk re replacements for delegates for PIPSC AGM Lucille to provide to executive. Pierre to work with Lucille on looking at options
CS AGM 2019 – Stan The AFS will be holding their AGM in Winnipeg to celebrate the 1919 General Strike and proposed that the AGM for the CS Group be held there next year as well. CS group to have Linda Rochefort to look into the hotel possibility for the CS AGM. The discussion to have the subgroup president meeting with the AGM or not Motion: The CS Group to look into holding the CS AGM in Winnipeg on June 8 2019. Moved by: Robert, Second by Eva Carried unanimously Motion: Combine the CS Subgroup presidents meeting with the CS AGM. Moved by Stan Second by Deb. Defeated Discussions were held for and against.
Communication Plan update – Tony An update was requested on the Communication plan. The domain name for csgroup.ca will expire and someone will need to take over the cost of $51.98 Motion that the csgroup.ca website be renewed and pay the cost of up to $65. Moved by Pierre Seconded by Guy. Discussion was had on whether to keep it or not. Carried
Checklist for onboarding of new executive members – Yvonne Question of how to onboard new executive member and suggestion that a checklist be created.	Secretary to look into updating CS Executive Handbook
Update on group drive –Stacy Drive for the CS will be removed from personal PIPSC account of Stacy and will be under a distribution list of the CS Executive .
Promo items – Eva Motion: Approval for a budget of up to $1000 to order more Contracting out stickers, Moved by Eva, Second by Stacy Discussion was had about this motion. Carried Motion to purchase contracting out banners (one English / one French) for the Contracting out campaign. Moved by Pierre Second by Rob. Carried	Eva to order stickers.
Future is Public conference report – Dean An update or review from the conference as attended by Eva and Lucille. The review is that it was not what was expected. It was more about to making services public rather than private. Also was about selling yourself/your brand. There was some value had from the event.
Status of F-4 – Dean At PIPSC AGM, status of the CS resolution passed about the resolution where all delegates seats of the CLC. The status is that the Board hasn’t actioned it.
RCMP –Stan Right now PIPSC is mobilizing to talk to RCMP Civilian members about signing Rands. No discussion was had with groups. There has been no chance to see the presentation that PIPSC has created. Motion to go into closed session: Moved by Pierre, Second by Guy. carried Motion to move out of closed session by Guy second by Deb Carried Suggestion that the CS Group prepare their own package for incoming members.	Package for new members – TBD Have Shelley Melanson come to present to the CS Executive Stan: Write to Debi/EC that we are not appreciative of the BoD actions with how the onboarding of RCMP Members has happened
Classification A meeting was held on July 11. Concerns were raised on whether we should be called the IT group or the CS Group with the new standard. We need to talk about this. Conversation between Stan and Doug Mason to talk about this change of names. What did the institute provide to the TBS, what did TBS accepted from PIPSC, what didn’t they accept from PIPSC, creation of a communication plan asap, and devise a specific training plan for CS Stewards on the new classification plan to provide information for our members.
Database for Contracting out. Eva gave a presentation of the database for contracting out. View account created for Consultation team presidents.

Executive Reports –tabled to teleconference
President – Stan Stan presented report of activities from June 9 to August 29. Activities included: Addressing the Consultation symposium, meeting with Bargaining officer to work on Dispute resolution presentation and record voice overs, meeting with Debi Daviau with PSPC CIO, attended meeting about classification, meetings with the Contracting out MOA team, meeting of the NOC steering committee, attended bargaining prep meeting and meeting with the Strategic Bargaining Committee to work on central bargaining table issues and timelines.
Vice President – Pierre no report
Treasurer – Deb bring internet and cell claims for executives to our meeting of Oct 31. (June to December claim)
Bargaining / Negotiations (Robert/Denise) Motion to move into closed session Moved by Robert T Second by Deb carried Motion to leave closed session Moved by Stacy Seconded by Eva Carried
NOC/ROC & Mobilization (Pierre / Stacy) One meeting for the NOC steering team and received desktop flags
Communications () No report
Subgroup officer (Rob) Activity in portfolio has been quiet over the summer. Participated in NOC Steering committee meeting as will be charged in keeping the lines of communication between the Executive and the Subgroups open.
Steward officer (Guy) Guy provided list of recommended stewards for the CS Group
Membership Officer (Lucille) Lucille provided numbers of members of the CS Group and the numbers of members coming from the RCMP. Lucille was asked about the list of observers for the CS AGM.	Lucille to provide to Deb list of observers for CS AGM
Labour Relation & Consultation Officer (Dean) Dean provided a report on the Working group on Consultation and Advisory council meetings in August.
Classification (Karim) No report.
Contracting out Officer (Eva) Contracting out action plan is moving along smoothly. Eva provided an update on where we are at with the COAP grievances as well as updating the executive on a meeting with TBS about the grievances.

Other business/Round table
Essential Services – Pierre would like to go ahead to send a call letter to stewards to have help in the departments. We don’t have the names of the people occupying the position number. Motion: That executive members get per tem year their cell phones be covered by either the group or individually at $70, Internet for $55 and IM/IT budget at $150, Hospitality for $350~~250~~. Moved by Deb, second by Stacy. Carried as amended. Discussion was had and an amendment was put forward. Amendment: The Hospitality budget be $350. Moved by Yvonne/Seconded by Guy Carried Motion That per term, $125 provided for software for each executive member. Moved by Deb second by Rob. Carried Dean suggests that a CS Bytes be created to celebrate the COAP successes. Update the list for executive members to provide contact information for themselves. Motion that allows the purchase of three projectors up to $500 each for executive members to use for presentations. Moved by Eva, Second by Yvonne Snaddon. Carried Motion: To purchase a new laptop for $1500 for new executive member. Moved by Yvonne Second by Eva. Carried An invite should be given to the COO to give the Professionals Canada. Motion to have the President send a letter to the COO’s office to invite the COO to give the presentation about Professionals Canada on September 25, 2018. Moved by Dean seconded by Stacy. Carried Discussion was had and also suggested that the business plan for this initiative also be presented. Teleconference – October 25, 2018 Professionals Canada -Talked about putting together all our questions and notes and sending to Eddie. We put together the concerns and comments to provide to our delegates. -Karim suggested to look at the resolution ourselves and make clarification for our delegates. -Lucille would like to add the note what she had brought up to Steve Hindle about the process of how the resolution was brought to the membership. The process was different from the way resolutions should be brought to the AGM. -Atlantic council, Eva advised about what had come up. Overall, the Atlantic region is against Professionals Canada. Some were against it after they had presented it to the members at the Steward council in the Atlantic. -Suggestion of cleaning up the house rather than focusing externally to promote people joining the union regardless. -PIPSC AGM to have a presentation of one hour when members don’t have the same advantage to present their resolutions. -Suggest we need to do some lobbying before the resolution is presented. Canadian Digital Services Survey Stan was approached by Emily Watkins about a training survey for CS’s by CDS. Stan to send a copy of the survey so we can provide comments to CDS.	Action item: Eva to purchase projectors. Yvonne to purchase laptop and submit receipt to Treasurer Stan to write letter to COO inviting him to present the Professionals Canada to the CS Executive.
Motion to Adjourn.