1.

Call to Order and Quorum by the Chair.

Jean Couillard, regional representative of the AFS group and member of the AFS subgroup in Quebec City, acted as chairperson of the meeting.

At 5:39 p.m., Jean Couillard established quorum and opened the meeting by welcoming everyone. At the beginning of the meeting, 15 members were present.

Jean then introduced our guest: Denis Caissy, President of the Quebec City Chapter.

Jean finally introduces Eric Beauséjour who will chair the elections.

2.

Review of the Notice of AGM and Agenda

There being no one asking for the notice of meeting to be read, Danick Pelletier moved and Samuel Fortin seconded that we skip the review of the notice of AGM.

Jean Couillard read out the agenda.

3.

Approval of the agenda

Pascal Thibodeau moved the approval of the agenda, seconded by Samuel Fortin.

4.

Roll Call of Sub-Group Executive Members

Pascal Thibodeau called the roll of the executive members and indicated their respective roles:

Pascal Thibodeau, President

Nancy Cinq-Mars, Vice President

Ian Charpentier, Director

Steven Nair, Treasurer

Samuel Fortin, Director

Gabriel Boucher, Director

5.

Review and approval of the minutes of the November 13, 2019, Annual General Meeting

Since the members had received the minutes and no one requested that they be read, Pascal Thibodeau moved and Samuel Fortin seconded that they not be read.

Ian Charpentier moved to approve the minutes of November 13, 2019, seconded by Samuel Fortin.

No action items resulted from the November 13, 2019, minutes.

6.

President’s Report

Pascal Thibodeau, President, submitted his report.

The following topics were discussed:

Telework

Eventual return to the office

Office redesign

Bilingualism

Workplace diagnosis

Future policy on vaccination

7.

Treasurer’s Report
Review and approval of the Financial Statements

Steven Nair read the financial statements, audited by Jamil Jalbert.

The financial statements were proposed for adoption by Samuel Fortin, seconded by Danick Pelletier.

8.

Election (Chair of the Election Committee speaking)

Jean Couillard took the floor to invite members to get involved in the Executive.

Éric Beauséjour, election chair, took the floor.

President (1 year): Pascal Thibodeau (proposed by Samuel Fortin and seconded by Jérome Simard) was acclaimed.

1^st Vice-President (2 years): Steven Nair (proposed by René Bouchard and seconded by Jérome Simard) was acclaimed.

2^nd Vice-President (2 years): Nancy Cinq-Mars (proposed by Steven Nair and seconded by Bernard Gilbert) was acclaimed.

Treasurer (1 year): Samuel Fortin (proposed by Jean Couillard and seconded by Olivier Finette) was acclaimed.

Secretary (1 year): Gabriel Boucher (proposed by Jérome Simard and seconded by Pascal Thibodeau) was acclaimed.

Director (2 years): Danick Pelletier (proposed by Pascal Thibodeau and seconded by Bernard Gilbert) was acclaimed.

Other nominations declined by the applicant: Sarah-Maude Gagnon (proposed by Jean Couillard) and René Bouchard (proposed by Ian Charpentier).

Denis Caissy reminded us that members can join the executive during the year and that training is offered to new delegates.

Jean Couillard thanked Éric Beauséjour for his role as president of elections.

9.

Election of an auditor and a substitute

Jamil Jalbert as auditor is proposed by Danick Pelletier, seconded by Pascal Thibodeau. Jamil accepted.

Sébastien Coulombe as substitute was proposed by Jean Couillard, seconded by Danick Pelletier. Sébastien accepted.

10.

Presentation by Denis Caissy, President of the Quebec City Chapter

Shared information on the role of the steward and the issues at stake at the succession level, the role of the Branch and the AFS group.

Members provided comments.

Denis concluded with the numerous training sessions to come for the stewards in the next year.

11.

Presentation by Jean Couillard, AFS regional representative

Jean presented his union experience and informed the assembly on the following topics:

Flexible schedule

Telework hours

Staffing

Second language training

Leave and pension plans

Single tax return

Phoenix compensations

New sick leave scheme

Bargaining

PIPSC Elections

Pay equity at CRA

Policy on mandatory vaccination to come

12.

Miscellaneous

N/A

13.

Adjournment

Pascal Thibodeau moved to adjourn the meeting, seconded by Samuel Moisan at 7:18 p.m.