Québec City AFS Sub-Group 2018 AGM

All members are invited to attend the Sub-Group’ss AGM

on Wednesday November 14, 2018, at 5:30 p.m.

at the Resto-Brasserie Le Grand Bourg

8500 Henri-Bourassa Boulevard, Charlesbourg, QC G1G 5X1

Guest Speakers: Frédéric Durso, PIPSC Employment Relations Officer

Decisions Review and interesting cases

Steve Parent, AFS Group Regional Representative

Bargaining update and renewal of collective agreement

It will also be your opportunity to raise and discuss all the issues and concerns you may have.

As a member, you can also get more involved in your union in order to help improve the quality of life in the workplace. You can become a member of the Sub-Group Executive. Please refer to the document “Call for nominations”.

Important notes :

  • Seating is limited to 80 people, and a meal is offered, so please RSVP for us to book a place for you. Please register no later than November 9 by contacting Justine Lachance (418‑6343197 or All members in good standing can still attend the first part of the AGM without a reservation.

Please find the following documents attached:

- Agenda

- Draft minutes of the last AGM

- Call for nominations for positions on the Executive

* These documents will be available in electronic format only.

Please read them prior to the meeting.

Jean Couillard, CPA, CGA

Québec City AFS Sub-Group President


5:30 p.m. Call to order and amendments to the agenda

6:00 p.m. Order supper

6:30 p.m. AGM

1. Opening Remarks and Quorum by the Chair

2. Review of the Notice of AGM and Agenda

3. Approval of the Agenda

4. Sub-Group Executive Roll Call

5. Review and approval of the Minutes of the Nov 22, 2017, Meeting

6. President’s Report

7. Business arising from the Minutes


8. Treasurer’s Report
Review and approval of Financial Statements

9. Election (Election Chair)

  • President (2 years)
  • Secretary (2 years)
  • Treasurer (2 years)
  • Three (3) Members-at-Large (2 years)
  • One (1) Member-at-Large (1 year)

10. Election of Auditor and Alternate


11. Guest Speaker Frédéric Durso, PIPSC Employment Relations Officer: Decisions Review and interesting cases

15 minutes

Guest Speaker Steve Parent, Regional Representative: Bargaining update and renewal of collective agreement.

15 minutes

12. Other Business

13. Adjournment

Elections    Elections    Elections

Call for nominations

Please be advised that, in accordance with the Québec City AFS Sub-Group By-Laws, the Executive positions for the Québec City AFS Sub-Group (President, Treasurer, Secretary and three [3] Members-at-Large positions) are to be filled by election at the Sub-Group’s 2018 AGM, to be held on Wednesday, November 14, 2018.

In order to expedite proceedings during the AGM, nominations must be submitted in writing (a simple email) by 5 p.m. on November 9, 2018. Each nomination must be made by a member in good standing and seconded by another member in good standing. Written nominations must be sent to the Chair of the Québec City AFS Sub-Group’s Election Committee, Jean-Patrick Trottier. Members whose nominations have been submitted in writing and who cannot make it to the 2018 AGM must advise the Election Committee in writing of their interest in the position for which they were nominated.

Jean Couillard, CPA, CGA

Québec City AFS Sub-Group President

October 2018