2025 Annual General Meeting of the AFS Quebec City Subgroup
You are cordially invited to come and attend your subgroup’s AGM
Wednesday, November 19, 2025, at 5:00 p.m.
The meeting will take place at the Grand Bourg restaurant, at 8500 Boul. Henri-Bourassa, Charlesbourg, QC G1G 5X1
Discussions are planned on several topics that affect you. Additionally, this is a great opportunity to discuss your concerns.
If you would like to participate, please send an email to: jbureau@pipsc.ca with your name.
If you want to get involved in your union and help improve the quality of life at work, this evening will also be an opportunity to submit your application to the executive. See available positions in point 9 below. We are particularly interested in integrating the new generation of members into our executive; the next generation who will shape the working conditions of tomorrow.
You will find attached:
- the agenda;
- the provisional minutes of the last AGM;
- the call for applications for executive positions;
* Documents will be available in electronic format only.
Please review the documents before the meeting.
Jean-Philippe Bureau
President of the Quebec City VFS Subgroup
Agenda
5:00 p.m. Opening of the meeting
1. Opening of the meeting and quorum by our chairman of the meeting.
2. Reading of the notice of meeting and the agenda.
3. Adoption of the agenda.
4. Roll call of subgroup executive members.
5. Reading and adoption of the 2023 minutes.
6. Items arising from the minutes.
7. Report of the President.
8. Treasurer’s report:
Reading and approval of financial statements
9. Elections (word to the Election President)
• 1st Vice-President (2 years)
• 2nd Vice-President (2 years)
• Treasurer (2 years)
• Directors (3 positions, 2 years)
10. Elections of an auditor and a substitute.
11. Presentation: Various current affairs topics.
12. Varia.
13. Adjournment of the meeting.
2024 Annual General Meeting of the Quebec VFS Subgroup held on December 4, 2024 at the Le Grand Bourg restaurant
Provisional Minutes
- Opening of the meeting and quorum by our chairman of the meeting.
Gabriel Boucher, Chair of the VFS sub-group of the City of Québec, acts as the meeting chair.
At 5:30 p.m., Gabriel Boucher confirms quorum and opens the meeting, welcoming everyone. At the start of the meeting, 21 members are present in person.
- Reading of the notice of meeting and the agenda
As members had received the notice of meeting and no one requested its reading, Danick Pelletier moved, and Pascal Thibodeau seconded, that the reading of the notice be waived.
- Adoption of the agenda
Pascal Thibodeau moved to adopt the agenda, seconded by Jamil Jalbert.
- Roll call of subgroup executive members
Gabriel Boucher conducts a roll call of the executive members and states their respective roles:
- Gabriel Boucher, President
- Pascal Thibodeau, Vice-President 1
- Vincent Paquet, Vice-President 2
- Jean-Philippe Bureau, Treasurer
- Ian Charpentier, Director
- Danick Pelletier, Director
- Reading and adoption of the minutes of the general meeting of November 30, 2022
As members had received the minutes and no one requested their reading, the minutes were not read.
Gabrielle Pageau moved to adopt the minutes of December 6, 2023, seconded by Danick Pelletier.
No follow-up actions resulted from the December 6, 2023 minutes.
- President's Report
Gabriel Boucher, as President, presents his report.
The following topics were discussed:
- 60% on-site presence, telework, monitoring tools
- Accommodation measures – medical vs. other
- Québec office less affected – 1 day of presence every 3 weeks required during renovations
- Budget cuts (end of temporary contracts, movement acceptance committee, overtime restrictions, denial of leave monetization)
- Increase in union dues to $17.50/month starting January 1
- DA overhaul – complicates union relations
- E-concierge – health and safety
- Part-time flex – denied in some cases
- Job reclassification – no progress
- Employment equity – missing a PIPSC member on the committee
- Activities – opening of SEI and the section to organize events
- Treasurer's report:
Reading and approval of financial statements
Reading and approval of the budget
Jean-Philippe Bureau, Treasurer, reads the financial statements and the budget.
The financial statements and budget are moved for adoption by Ian Charpentier, seconded by Gabrielle Pageau.
- Elections (word to the Election President)
Gabriel announces that Jean Couillard will act as Election Chair.
Jean Couillard takes the floor to invite members to get involved in the executive.
- President (2 years): Jean-Philippe Bureau (nominated by Éric Vaillancourt), elected by acclamation
- Secretary (2 years): Ian Charpentier (nominated by Mathieu Lebel), elected by acclamation
- Treasurer (1 year): Ian Charpentier (nominated by Gabriel Boucher), elected by acclamation
- Director (2 years): No nominations
Two director positions remain vacant.
- Elections of an auditor and a substitute
Auditor: Jamil Jalbert, nominated by Gabrielle Pageau, seconded by Olivier Finette. Jamil accepts.
Substitute: Mathieu Lebel, nominated by Éric Laplante, seconded by Éric Vaillancourt. Mathieu accepts.
10. Presentation of various current topics
Jean Couillard takes the floor to discuss several current topics.
11. Adjournment of the meeting
Gabrielle Pageau moves to adjourn the meeting, seconded by Danick Pelletier at 8:25 p.m.