1.

Call to Order and Quorum by the Chair

Pascal Thibodeau, President of Quebec City AFS Sub-Group, chaired the meeting.

At 5:40 p.m., Pascal Thibodeau called the meeting to order, welcomed everyone and confirmed quorum. At the start of the meeting, 8 members were present in person, and one was virtually present (Jean Couillard).

Pascal finally introduces Jean Couillard, who will act as returning officer.

2.

Review of the Notice of AGM and the Agenda

As no one was asking for the notice of meeting review, Nancy Cinq-Mars moved, seconded by Jamil Jalbert, that we skip the review of the notice.

Pascal Thibodeau read out the agenda.

3.

Approval of the agenda

Nancy Savard moved the approval of the agenda, seconded by Nancy Cinq-Mars.

4.

Sub-Group Executive Roll Call

Pascal Thibodeau roll called the executives and stated their respective roles:

Pascal Thibodeau, President

Nancy Cinq-Mars, Vice-President

Gabriel Boucher, Secretary

Samuel Fortin, Treasurer (regrets)

Ian Charpentier, Director

5.

Review and approval of the previous Annual General Meeting minutes (November 3, 2021)

As the minutes were received and no one requested their review, Pascal Thibodeau moved, seconded by Samuel Fortin, that they not be reviewed.

Gabriel Boucher moved the approval of the November 3, 2021, AGM minutes, seconded by Jamil Jalbert.

There is no follow-up to the November 3, 2021, AGM minutes.

6.

President’s report

Pascal Thibodeau, President, submitted his report.

The following topics were covered:

External competitions (grievances, updated experience review, competition, manager replacement);

Competition and Korn-Ferry time code (^3rd level);

The Employment Relations Officer is Chloé;

Telework

7.

Treasurer’s Report
Review and approval of the financial statements

Submission and approval of the budget

Pascal Thibodeau reviewed the financial report, audited by Jamil Jalbert.

The financial statements and budget were submitted for approval by Nancy Cinq-Mars, seconded by Sarah-Maude Gagnon.

8.

Election (the floor is given to the returning officer)

Jean Couillard takes the floor to invite members to get involved in their executive.

Jean Couillard took the floor as returning officer.

President (2 years): Gabriel Boucher (nominated by Pascal Thibodeau) was acclaimed.

1^st Vice-President (2 years): Coumba Diouf Barry (nominated by Pascal Thibodeau) was acclaimed.

Director (2 years): Ian Carpentier (nominated by Pascal Thibodeau) was acclaimed.

The secretary (1) and directors (2) positions are still vacant.

Pascal Thibodeau thanks Jean Couillard for his work as returning officer.

9.

Election of an auditor and a substitute

Jamil Jalbert was nominated as the auditor by Pascal Thibodeau, seconded by Gabriel Boucher. Jamil accepted.

Nancy Savard was nominated as the substitute by Pascal Thibodeau, seconded by Gabriel Boucher. Nancy accepted.

10.

Presentation by Jean Couillard, regional representative for the Québec Region AFS Group

Shared information on the role of the steward and succession planning issues, the role of the Branch and the AFS Group.

Occupational Health and Safety Committee (ergonomics, first aid, reachable committee members)

Contacts with members, engagement, recruitment

Redo the Public Service Employee Survey (PSES)?

Flexible schedule

Teleworking hours

Hybrid work and mental health

Staffing (external competitions, appeals)

E-concierge

Second language and training

Bargaining

Feedback

12.

Miscellaneous

1.  Recruitment in the Sub-Group - Update
2.  Steward training - EAP (Sarah-Maude)
3.  PIPSC promotional events

13.

Adjournment

Pascal Thibodeau moved that the meeting be adjourned, seconded by Samuel Moisan at 7:48 p.m.