AFS HQ Subgroup Executive Meeting Minutes

At Festival of Japan -149 Kent St., Ottawa

October 29, 2018

In Attendance: Susan Amog-Hassall, Brian Hassall, Muhammad Alam, Domingo Chavez, April Chen,  Art Iwinski, Nick Watson, Andra Weis, Abraham Garcia, Chris Patterson,

Guest Speaker: None

Regrets:   Jyoti Tanotra, Michael Patterson,   

Agenda Item

Call to Order and welcome the new executives

Quorum was achieved and Susan Amog-Hassall called the meeting to order at 5:05 p.m. Susan congratulate all newly elected members of the Subgroup Executives.


Adoption of Agenda

Motion to approve agenda by Abraham. Seconded by Domingo.  Agenda approved.


Minutes from the last HQ AFS-SG meeting.

The October 3, 2018 HQ Subgroup meeting minutes were reviewed and discussed.

Motion to approve minutes by Abraham seconded by Nick. The Minutes were approved.



Draft Minutes PIPSC AFS-Headquarters Subgroup AGM

October 18, 2018 at Royal Canadian Legion, Montgomery Branch, 330 Kent St., Ottawa ON. Motion to approve minutes by Nick seconded by Domingo. The Minutes were approved.

AFS-SG AGM in October 18, 2018 Post-mortem commentary shows positive opinion about the location of the meeting, very convenient for the members. Food was good and the price was right. The only problem was the microphone that didn’t operate appropriately all the time.

Email communication with AFS members was discussed.

Old Business Arising from prior meeting



Financial position

Nick presented the report. Budget for Christmas dinner was discussed.


Update Discuss PIPSC AGM in November

Brian explained the process of selecting the numbers to the AGM. And briefly discussed the AGM agenda.

Brian reminded that the email was sent to invite for caucus on November 01. 

Brian, Susan

President Report

Susan provided update on Service Transformation. Susan met with Diane Lebouthillier, Minister of National Revenue, with Commissioner and Deputy Assistant Commissioner.  

Panel of discussion “SLIDO”


Guest Speaker


Chief Steward/ Advisor Report

Brian updated on bargaining next week. He also mentioned sessions that are going to be held in November and December 2018. The official bargaining position were posted on the PIPSC website.  The official bargaining updates will be published shortly after the meetings, usually within 24 h after the meeting.


Next Meeting Christmas Dinner.

It is proposed to have Christmas Brunch on December 8 at Arome restaurant. All agreed with the date and the place.  


Round Table

It was suggested to present the gift to Art McKenzie who is retiring soon. Susan put the motion to approve $100 as a gift certificate for Art McKenzie. Seconded by Art Iwinski.

Chris raised 3 issues: (1) security on the work desk (2) Auditor General of Canada coming with the report on Nov. 20, 2018 (3) consistency on working from home.



Susan put the motion to adjourn the meeting at 6:10 p.m.

Seconded by Chris.

The motion passed.