AFS HQ Subgroup Executive Meeting Minutes
At Suisha Gardens, Ottawa
August 15, 2018
In Attendance: Brian Hassall, Susan Amog-Hassall, Domingo Chavez, Muhammad Alam, Jyoti Tanotra, Art McKenzie, Art Iwinski, Nick Watson, Andra Weis, Melanie Beaulieu, Abraham Garcia, April Chen
Guest Speaker: Doug Mason
Regrets: None
Agenda Item - Discussion - Action
Call to Order
Quorum was achieved and Susan Amog-Hassall called the meeting to order at 5:01 p.m.
Susan
Adoption of Agenda
Motion to approve agenda by Abraham Garcia. Seconded by Nick Watson. Agenda approved.
All
Minutes from the last meeting.
The February 08, 2018 HQ Subgroup meeting minutes were reviewed and discussed.
Motion to approve minutes by Abraham Garcia seconded by Domingo Chavez. The minutes were approved.
All
Old Business Arising from prior meeting
None
All
Treasurer’s Report – Financial position
There is $15642 on the account – enough for organising next AGM. The budget for the next AGM is $10000.
Nick
AFS-SG AGM
We can plan our AGM in October. Prinzo is closed now and there is a new owner of this facility. The owner offered a location on Preston St. All agreed the Preston location is not convenient to the members.
NCR having stewards networking event in R.C.A.F. Susan presented pictures from the venue and pamphlets. Expenses were discussed based on 110 members. Preliminary calculation shows the total cost would be $4159 (food and venue). Expenses including the two tickets for drinks would be below $6500. All expenses including the drinks would be within the budget.
Other proposed venues were discussed in case the proposed one won’t work.
All agreed the R.C.A.F. is good choice for the October AGM.
In terms of food selection the following was discussed for the AGM meal. Menu items were selected for salads, main course, vegetables, and desserts. There will be an email to the members with proposed meals selections.
The only date available for the meeting is October 24, 2018.
The motion to approve the R.C.A.F. location for AGM and October 24, 2018 as the date for the AGM by Muhammad Alam and seconded by Jyoti Tanotra. Motion passed. Other items will be finalized during the next AFS HQ Subgroup meeting.
Susan
President Report
Brian and Susan attended UMC with LPRAB re., signing of Terms of Reference – updates was provided by Susan.
They also attended the UMC with Finance – update was provided by Susan.
Susan
Guest Speaker
Brian introduced Doug Mason, AFS National President.
Doug updated on bargaining preparation session that will be held next week for the bargaining starting in October. Ratification is expected next summer or fall.
Doug Mason
Chief Steward/ Advisor Report
Brian updated on number of issues:
Brian provided the update on classification review. The main purpose - the standards need appropriately reflect the job performance. Abraham attended the FI session on job classification. He noted that it was very productive meeting.
Domingo asked about the process of job classification and next steps.
Brian briefly described the process and next steps for modernising of the standards. Brian also explained that some standards were not updated for as much as 50 years. Consequently, wording of the standards is deeply outdated.
Brian announced that he is going to be acting on Board of Directors till the end of the year.
Brian
Next Meeting
Susan congratulated Melanie Beaulieu for her promotion and advised the group that she accepted a promotion at CBSA. We have decided not to fill in her vacant position until the next election.
AGM next election and establishing the election committee was discussed. All agree that we will do the election for one year vacancy available.
AFS HQ Subgroup Executive next meeting will be on September 26. Art to send invite for the meeting.
All
Round Table
Muhammad Alam announced that he is going to run for the PIPSC Board of Directors. All wished him well and declared support.
Brian reminded that the next week is the NCR Stewards networking event and the Stewards Council is coming up at the end of September. Also OCB will be organising events in September and October.
OCB events:
1. BBQ, September 20,
2. Retirement Session, Oct. 10
3. Wills & Estate Planning, Oct, 11.
Susan reminded about tomorrow’s OCB stewards appreciation lunch.
All
Adjournment
Susan put the motion to adjourn the meeting at 6:45 p.m.
Seconded by Domingo.
The motion passed.
Susan