Ottawa Centreville Branch Executive Planning Meeting Minutes
Hilton Hotel Lac Leamy, Gatineau
January 7, 2017
In Attendance: Brian Hassall, Zul Nanji, Allan Laaksonen, Susan Amog-Hassall, Bryan Adderley, Abraham Garcia, Andrew Wigmore, Jaclyn Skaff, Josée Stone, Michael Kenny, Michelle Tran,
Regrets: None
Agenda Item
Discussion
Action
Call to Order
Quorum was achieved and Brian Hassall called the meeting to order at 09:05
The agenda was provided by Brian. We began with an icebreaker.
Financial report
The treasurer Abraham Garcia had sent out the electronic books and financial statements up to the end of December to the executive. There was a brief discussion. We are in good financial standing.
Abraham
There was a discussion about the statements and outstanding amounts.
Brian Hassall - Motion to approve the draft financial statements provided by Abraham.
The draft financial statements were approved.
Brian thanked Michele for being Treasurer for part of the year and Abraham for the last part of the year.
Committee Reports
Bylaws - No activity.
Chairs
Finance – Bryan Adderley stated that no meetings have been held since everyone has been so busy.
Bryan went over the finance policy. It was agreed that Abraham as treasurer will pay the expenses and any exceptions where he has concerns will be passed to the Finance Committee for review. We will follow the PIPSC national travel policy and take a reasonable approach to dealing with expense claims submitted.
Josée, Susan and Committee
Learning – Various activities including Lunch and Learns were discussed.
Topics included Investing, Human Rights, Workplace Health and Safety.
Brian stated that the Human Rights, Workplace Health and Safety and Employment Equity sessions may be best financed and developed by Gordon Bulmer and the NCR and he should be contacted if we are planning something.
Susan stated that the Better Together Event on October 19th was a success. It was held at two locations Minto and Laurier and many people showed up. We will try to get free items from them to hand out whenever we can.
Christmas Dinner
A Christmas Dinner for the Executive will be at the Arome Restaurant after the planning meeting
Susan and Committee
Steward Apreciation Event
A volunteer appreciation lunch is tentatively planned for January or later at a local restaurant like the Sushi Kan on Albert Street.
Susan/Brian
Outreach Committee – No meetings since the last meeting. Michelle Tran was not available for comment.
Communications – Andrew Wigmore stated that no meetings have been held. He asked for suggestions and input. It was suggested that he prepare an OCB article for the NCR newsletter.
Susan
There was a discussion about visibility items. Zul will keep the committee updated on new items to consider. He should be contacted if a small supply is needed for an event.
Zul
Meetings
It was agreed that the regular meetings will be held each month on the last Wednesday of the month whenever possible.
There was a formal approval of the planning meeting agenda.
All
Presentation on Sick Leave by
Ian Tait Ian discussed the proposed sick leave plan.
The points are discussed in the email sent out by PIPSC. The long term disability leave will be treated like leave without pay and employee and employer portions of benefits will have to be covered by the employee.
Ian Tait
Summary of Planning
All
Sick of Winter Event Planned for March 4th budget 3500
At the wave pool
Steward Appreciation – Absolute Comedy budget 5000
- Aug / September
Steward Networking - TBA budget 1500
OCB AGM planned at Sheraton June 14 budget 10000
Barbeque – May or June budget 2000
3 Retirement Planning Sessions budget 5000
1 Wills and Estates Session – Zul budget 1000
3 Collective Coffee Breaks budget 2000
Steward Brunch – Sept. 17 Prinzos budget 1200
Volunteer Lunch near the office budget 500
Adjournment Motion was made by Brian to adjourn meeting.
It was Seconded by Zul. Motion carried
Meeting adjourned at 15:50 p.m.
Next meeting The next meeting will be held in early February on a Wednesday night.