CP St. John’s Sub-Group 2025 AGM

The 2025 Annual General Meeting (AGM) and election of the CP St. John’s Sub-Group will be held on Tuesday, October 21, 2025.

You are cordially invited to the 2025 Annual General Meeting (AGM) and Election of the CP St. John’s Sub-Group.

When: Tuesday, October 21, 2025, from 5:30 PM to 7:30 PM

Where: Veterans Alley, Royal Canadian Legion Branch 56, Pleasantville, 66 The Boulevard, St. John’s, NL.

Dinner and refreshments will be served. To help us plan, please RSVP by email to Olivia Carew at ocarew@pipsc.ca by Friday, October 17, 2025.

2025 AGM agenda:

1. Roll call

2. Approval of the agenda

3. Adoption of the minutes from 2024 AGM

4. Business arising from the minutes

5. Report of the President – Bonnie O’Rourke

6. Annual Financial Report of the Treasurer – Lori Kennedy

7. Approval of budget

8. Election and report of the Election Committee Chair – Mark Brennan

9. New business and by-Law amendments

10. Adjournment

2025 election – Call for nominations:

In accordance with the by-laws of the CP (formerly AV) St. John’s Sub-Group, o1 Vice-President position (2-year term), 1 Secretary position (2-year term), and 1 Member-at-Large position (2-year term) will be filled at the 2025 AGM election.

Please see the CP St. John’s Sub-Group By-Laws on their website.

Role of Vice-President:

The Vice-President shall assist the President in the performance of his duties and, in the absence of the President, perform the duties of that position.

Role of Secretary:

The Secretary shall be responsible for sending notices of all meetings of the sub-group and of the sub-group executive. The Secretary shall record minutes of meetings, including attendance, maintain records and correspondence of the sub-group and of the sub-group executive and shall ensure that a copy of the minutes is filed with the Institute. The Secretary shall also be responsible for submitting reports as required by the relevant Institute and group by-Laws and constitutions.

Role of Member-at-Large:

Each Member-At-Large will perform such duties as may be assigned by the executive.

Nomination process:

Nominations may be submitted in writing by email or may be made from the floor of the Sub-Group AGM. Each nomination must be made by a member in good standing (one can volunteer to nominate oneself) and seconded by another member in good standing.

Please send advance nominations to Olivia Carew of the Election Committee at ocarew@pipsc.ca.

We look forward to seeing you there!