OCB Executive Meeting – Minutes
Date: August 19, 2025
Time: 5:00 – 8:00 PM
Location: Zoom
Participants:
- Michael Kenny
- Robert Hunter
- Andra Weis
- Brian K.T. Hassall
- Susan Amog
- April Chen
- Abraham Garcia
- Michelle Tran
- Art Iwinski
Absent with Regrets:
- Michael Patterson
- Andrew Wigmore
1. Call to Order
The meeting was called to order by Michael Kenny at 5:07 PM.
2. Adoption of Agenda
The agenda was adopted as presented.
- Motion: Robert Hunter
- Seconded: April Chen
- Carried
3. Indigenous Land Acknowledgment
Michael Kenny delivered the following acknowledgment:
“We are gathered on the traditional and unceded territory of the Algonquin Anishnaabeg people, which is also home to a strong urban Inuit community. Our acknowledgment to these people reminds us of our important connection to this land where we learn and work.”
4. Approval of Previous Minutes
Minutes from the June 24, 2024, OCB Executive Meeting were approved.
- Motion: Art Iwinski
- Seconded: Andra Weis
- Carried
5. Old Business
No outstanding business from prior meetings.
6. Visibility Items
Brief discussion held. Further research required regarding visibility items for both members and executives.
- Suggestions to be emailed to Abraham Garcia.
- Deferred until after the OCB AGM.
7. Treasurer’s Report
- Andra Weis presented the financial statements of revenues and expenses (2025 Budget vs. Actual).
- The OCB remains in a strong financial position, with expenditures under budget.
- The 2024 Financial Statement and the 2026 Draft Budget (to be presented at the AGM) must be reviewed and approved by the Finance Committee.
- Committee to prepare responses to potential questions on current expenses as soon as possible.
AGM Preparations
- AGM Date: September 17, 2025, at 5:00 PM (duration ~90 minutes). Dinner to follow.
- Voting: In person and via phone/text.
- Members subject to election: Robert Hunter, April Chen, Andra Weis, Michelle Tran, and Art Iwinski.
- Election Committee proposed: Stacy McLaren, Lynn E. Morris, and Margaret Bigras.
- Motion to approve the Election Committee: Michelle Tran
- Seconded: Brian K.T. Hassall
- Carried
- Guest speakers will be invited.
- Review of Previous AGM Minutes: The minutes from the September 11, 2024, OCB AGM and the September 23, 2024, OCB Executive Meeting were approved by email vote shortly after the 2024 AGM and subsequently posted on the PIPSC website.
8. Committee Reports
- Training & Learning / Social / Outreach / Bylaws / Finance / Communications
- Social: Wave pool booked for October 11. Poster completed. Michael responsible for registration.
- Training: Retirement sessions (English & French) confirmed for October 2. Wills & Estates session scheduled for October 21. Three events to be posted on the PIPSC site.
- Outreach: Michael to update steward list by September 15. Noted: members who passed away this year.
- Bylaws: No updates.
- Finance: Committee meeting to be scheduled.
- Communications: No updates.
9. Summary of Committee Activities
Michael Kenny provided a brief overview of committee activities.
10. PIPSC AGM Delegate Selection & Revised Notes
- Delegates to the PIPSC AGM confirmed.
- Michael Kenny reviewed and explained email notes provided by Stéphane Audet.
11. Next OCB Meetings
- Future meetings will follow a hybrid model (in-person and virtual).
- Budget to be circulated by email for approval by the Treasurer/Finance Chair.
12. Round Table
- Andra Weis requested that all outstanding expenditure claims be submitted promptly for inclusion in reports prior to the AGM.
13. Adjournment
The meeting was adjourned at 6:27 PM.
- Motion: Susan Amog
- Seconded: April Chen
- Carried