The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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Draft Minutes for the Vancouver SP Sub Group Executive Meeting


Date: February 26 2025 / Time: 6:30 pm
Location: Online (Zoom Meeting)


Executive Members

 

Tanya Evans
Tim Powers
Eric Crawford - Regrets
Judy Hartman
Lindsay Howes – regrets received
Philip Bartha

Bryan Chen
Robert MacDonald

 

  1. Call to Order
    • Meeting called to order at 6:34 PM
  1. Approval of the Agenda
    • Agenda approved as amended. M/S/C
  1. Approval of the Meeting Minutes for December 11, 2024
    • Minutes approved as distributed earlier by email. M/S/C
  2. Business arising from the Minutes.
    • See agenda items below.
  1. Treasurer’s Report (Tim)
    • Tim provided an update on the financial status.
    • Potential for outreach dollars to be re-assigned.
    • Discussion about potential ways for reimbursing members who attend executive meetings, how to cover certain costs (e.g. parking, incidentals).
      1. ACTION: Rob to confirm potential for reimbursement through HQ
    • Executives to provide signatures for bank card at next executive meeting
    • Acceptance of verbal report. M/S/C
  1. National and Regional Updates
    1. SP Executive Meetings
      • 2025 SP Annual AGM occurring on April 5, 2025 in Ottawa.
      • See item #9 for details on next SP Vancouver Sub-Group Executive Meeting.
    1. SP Vancouver Sub Group AGM
      • SP Vancouver Sub-Group AGM set for December 4, 2025.
    1. Regional Training Dates / Council / Branch
      • BC-Yukon Regional Council meeting in Parksville on June 13th and 14th. Interested members can talk to Ted Mitchell-Molyneux about attending as a delegate.
  1. Vancouver SP Sub Group Activities for 2025
    1. Visibility Items
  • Rob indicated that visibility items have arrived and will be distributed at next SP Vancouver Sub-Group Executive Meeting.
    1. Networking / Outreach to CAPE, PSAC, other Sub-Groups (401 Burrard)
  • Members are encouraged to reach out (email, Slack, etc.) to other people in the union regarding events and updates.
  • Other sub-groups notified of Lunch & Learn (L&L) on leave codes (April 2nd, 2025). Notice has not been distributed but event has been posted on PIPSC website. This event is limited to SP members in the BC-Yukon region, as the presentation is based on the SP collective agreement.
    1. Ideas for what we want to do this year (movie mornings/nights, Labour Day, Pride, L&L, community clean-up, networking night/dinner with speakers)
  • Noted that for all outreach events, there should be PIPSC messaging and an educational component for members. For upcoming spending on events, please notify Tim and the group to make sure that we do not duplicate efforts or go over budget.
     
  • Community/Beach Clean-Up
    • Noted that 401 Burrard group planning to do a beach clean-up outreach event.
    • ACTION: Tanya to reach out to 401 group about potential ways for SP Vancouver Sub-Group to be involved.
  • Labour Day and Pride
    • Sub-Group supports spending up to $800 ($400 per event) for PIPSC visibility for 2025 Labour Day and Pride activities/events M/S/C
    • Tanya to reach out to RD Morgan on visibility items for such events.
  • Spring Outreach Activity
    • Suggested to have goodies and treats available for union members in office buildings as a Spring outreach activity. All treats would need to have PIPSC messaging included with them.
    • Sub-Group supports spending up to $400, based on $50 per building, for Sub-Group Executives or Sub-Group Stewards to provide treats / goodies for members to celebrate / recognize events this spring. M/S/C
  • Movie Morning
    • Branch currently planning movie night for PIPSC members.
    • Sub-group supports spending up to $500 to support joint movie morning outreach event with PIPSC IT group for Vancouver SP Sub-Group members M/S/C
    • ACTION: Rob to follow-up with PIPSC IT Group
  • Bowling Event
    • Bryan and Philip offered to help organize a bowling event for member outreach.
    • Sub-group supports spending up to $400 to organize bowling outreach event for Vancouver SP Sub-Group members M/S/C
    • ACTION: Check if additional funds available through Better Together
  • Future L&Ls
    • Noted that pre-made slide decks are available for members to present to others on basic (What is PIPSC?) and more advanced union-related topics
    • Noted that this is something to explore later this year
  • Other Ideas
    • Hot chocolate or ice cream or plants in office buildings w/ PIPSC messaging
    1. Discussion about member engagement and recruitment for sub group participation (both stewards and executive)
      1. N/A – see items above
  2. Other Business
  • N/A
  1. Location and preferred dates of next meeting
    • Next SP Vancouver Subgroup Executive Meeting scheduled for Wednesday, April 30th at 6:30 PM, in-person
    • Location tentatively set as Personas Patio and Lounge at Grand Villa Casino Hotel & Conference Centre (Burnaby, B.C.)
    • ACTION: To book venue for next meeting
  2. Adjournment
    • Meeting adjourned at 7:31 PM. M/C
Published on 13 May 2025