The Professional Institute of the Public Service of Canada

Halifax SH Sub-Group - Annual General Meeting Minutes - June 21, 2018

Date: June 21, 2018

Location:Mr. Mac’s Room, Stadaconna Fleet Club, 5:00 pm – 7:00 pm

In attendance:

  • Jenn Cantwell (Pres)
  • Fay Cormier (VP)
  • James Carmichael (Secretary)
  • Susan Betournay (Treasurer)

Meeting was called to order at 5:45pm by Jenn Cantwell, President.

Welcome and Introductions:

Jenn Cantwell welcomed the participants to the meeting. A round table introduction followed. Jenn Cantwell (Pres), Fay Cormier (VP), James Carmichael (Secretary) and Susan Betournay (Treasurer) in attendance. There were a total of 11 members in attendance.

Approval of Agenda

Moved by Fay and seconded by Selena. Carried.

Adoption of the minutes of 2017 AGM

Everyone reviewed the minutes of the previous AGM. Jenn motioned to accept and Fay seconded. Carried.

Business arising from the minutes


Report of the President

Jenn reported on the activities of the past year, a highlight of which was the social event that had a record attendance. Jenn also recapped the proceedings of a recent focus group in Ottawa regarding SH negotiations.

The group’s goal for this year is to have two successful social events to foster communication and comradery. All ideas are welcome and may be forwarded to any member of the executive.

Jenn also spoke of the necessity to have a speaker from PIPSC to come to the local sub-group to speak on the topic of EWSP (Employee Wellness Sickness Plan) – which is tentative for August 2018. Eventually PIPSC members will be asked to vote on the topic.

Annual Financial Report

Susan had forwarded a copy of the 2017 and 2018 financial reports, and the group is in good financial standing. Fay motioned to accept and Joan seconded.

Election of Officers

The positions of President, Vice-President and Treasurer were available for nominations.  A call for nominations for President took place. With no nominations, Jenn, with no objections, was proclaimed.  A call for nominations for Vice President took place. With no nominations, Fay, with no objections, was proclaimed.  One nomination from the floor for Treasurer was Heather Carr, and with no other nominations, was proclaimed.  MALs are Lisa Hatcher, Sharon Winters, Joan MacEachern, Angela Nabuurs and Cheryl Morris.

Round Table

  1. VAC member:  Any members who were not stewards were encouraged to take the steward training. Contracting out is still an issue. A reminder, when filing a grievance, article 1 clause 1 may be helpful to frame things. A recap of the recently attended Consultation Symposium was given.
  2. Service Canada member: Wanted to make members aware of the following document that discusses "What Are Operational Requirements" that may be of interest to members when filing a grievence, or for their general knowledge.


Meeting Adjourned at 7:10 pm