ORE,
Good day. The Information Technology Services and Projects Committee sat 4 October 2024. Projects reported on consist of the new Elections System and upcoming AGM, Navigar, and the retiring of the legacy Oracle system.
The new elections system was tested and is ready to be used for the upcoming elections. After the testing period there were few tickets with issues, mostly membership issues. The new system is self-serve, easier to setup for an election and provides immediate election results. There are features that will be added in the near future such as being able to view candidate profiles.
The upcoming AGM is a hybrid event. There are currently 784 delegates that are registered. New lunch sessions are about member engagement and steward networking. There will be assigned seating for the delegates this year. Observers are attending virtually this year. Questions that are asked during the financial forum and other times will be posted to the Cvent App to hopefully cut down on questions that have been asked and answered.
Navigar will be rolled out on the 28th of October. Accounts will be rolled out in batches: 1500 first week, 5000 second week with the remaining after the first 2 weeks. The interest in the app is growing with 70% of membership interested and 80% of those interested are under 40 years old. Navigar is for skills development as a smart learning platform that provides personalized training plans. Upon launch Percipio and the Canadian School of Public Service will be available, GoFluent in November and Pluralsight will be available in the December/January timeframe. Navigar is not to replace the training provided by the employer.
Retiring the legacy Oracle system is in the works. There are 5 streams to the project: member details, members dues PIMS migration, CompPay solution, and network redesign. It was noted that the Toronto office has already had the network design as a pilot and the savings are substantial. The rest of the regional offices are to follow.
Currently PIPSC is looking at Cost Containment to lower the current deficit. Tommy Barron presented the current financial information. Focus areas for cost containment are new hires, institute projects, committees of the board, member participation and regional corporate services footprint. There are 9 projects currently on the books. The majority are moving forward. 3 projects have been put on hold: website redesign, office optimization - the ability to use our own facilities to hold smaller meetings, and the replacement of the financial system.