Present: Randy Oomen, Brian Murray, Cheryl Jennings, Steve Anderson, Yazhuo Zhang, O’Neil Brooke, Antwan Hakko, Jun Shi, Amar Auluck
Absent: Fred Curson, Hannah Rodrigues
The President of the IT Ottawa Metro Subgroup (ITOMSG), Randy Oomen, welcomed the other Executives and called the meeting to order at 12:40 PM.
AGENDA
A draft agenda was presented.
MOTION To adopt the agenda as presented. M/S Steve Anderson, Brian Murray. Carried.
MINUTES
The draft minutes of the June 10 2025 meeting were presented.
MOTION To adopt the minutes as presented. M/S Steve Anderson, Yazhuo Zhang. Carried.
PRESIDENT’S REPORT
Randy Oomen spoke about the NOC/ROC and explained what it is for. He mentioned that there has not been any further developments in regard to Return to Office (RTO), other than as of today more of the IT members are required to be in the office 3 days a week. He explained that, as far as he is aware, there is no more overtime being approved and no more Actings being officially implemented within Shared Services, due to budget restraints. There was a brief discussion of known layoffs across the GoC.
VICE-PRESIDENT’S REPORT
Cheryl Jennings reported that the requested IT shirts were delivered to the Leitrim workplace. The ITOMSG steward list is still being worked on.
TREASURER’S REPORT
Brian Murray distributed copies of the current ITOMSG financial statement, and bags of ITOMSG badge holders which are intended for distribution to the members. He is going to claim the annual ITOMSG revenue allocation from PIPSC in the coming month. It was noted that ITOMSG badge holders, multitools, banners, and power banks have been provided so far this year. Brian mentioned that he has joined the IT Group Communication Subcommittee as a volunteer. Brian is to add NOC/ROC budgeting to the financial documents going forward.
SECRETARY’S REPORT
Steve Anderson briefly mentioned the four IT/PIPSC events he attended during the past summer. All past meeting minutes and event reports have been translated and posted to the PIPSC website. Steve was encouraged to network with any ITOMSG stewards at the NCR Steward Council being held on the coming weekend.
ITOMSG CLOTHING
Randy Oomen supplied a printout of an ITOMSG jacket that he recommended purchasing. There was a discussion on the colour of the jacket, with green / yellow / black seeming to be the top picks. At least two Executives thought it important that the jackets have some reflective material on them. Randy is going to circulate an email seeking final input on the colours, a final price, etc.
There was a discussion on shirts, with at least one Executive saying they had not received the current IT Group golf shirt that several Executives were wearing at the meeting.
Cheryl supplied 5 toques to Steve as per his previous request.
FALL EVENTS
Several possible events were discussed, and approximate pricing was provided. It was decided to hold a ITOMSG movie night event. The date, and the possibility of members bringing a guest or guests, was left open. A minimum of 100 people are required.
MOTION: To hold a movie event night at Lansdowne Cinema on a date to be determined. M/S Randy Oomen, Cheryl Jennings. Carried.
There was a discussion and information provided for a future golf event. It was noted that the cost of such an event would be more expensive than other activities being planned. The consensus of the Executive was to defer this to early next Spring.
The subject of a Steward Meet n’ Greet was raised. Randy provided some information and suggested this could include the Chair of the NOC/ROC, the IT Group VP, local stewards and active members in the NCR.
MOTION: To hold an ITOMSG Steward Meet n’ Greet event in Ottawa. M/S Randy Oomen, Brian Murray. Carried.
Other ideas for future events were; river cruise, bowling, pool/darts.
ITOMSG AGM
The last AGM for our Subgroup was on October 17 2024. Steve noted that it is best if the date, venue and guest speaker availability be lined up before plans are made. It was decided to have our next Subgroup AGM during February at The Mill. No final decision or vote took place. At least one member of the Executive emphasized that the rules around Subgroup Executive elections must be strictly adhered to.
PIPSC AGM
Randy, Cheryl and Steve will be attending the PIPSC AGM in December.
ROUNDTABLE
Phishing emails have been received by at least two Executive members asking for money somehow related to the ITOMSG. All ITOMSG Executive members are reminded that there will never be any communications sent to you by the ITOMSG asking you for money.
NEXT MEETING
The next meeting of the ITOMSG Executive will be held just prior to the Christmas holidays. No firm date or venue has been set.
MOTION: To adjourn, at 14:20. M/S Randy Oomen, Steve Anderson. Carried.
- Minutes recorded by Steve Anderson, Metro Secretary -