The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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ANNUAL GENERAL MEETING MINUTES

MONTÉRÉGIE AFS SUBGROUP

HELD APRIL 9, 2025 (5:00 PM), IN BROSSARD

 

(Translated from French)

 ______________________________________________________________________________

 

Members present:

 

See list attached to these minutes

 

  1. Call to order

 

President Frédérik Daunais called the meeting to order at 5:43 p.m.

 

  1. President’s opening remarks — Frédérik Daunais

 

Frédérik welcomed all members and thanked them for coming.

 

 3) Reading and adoption of the agenda — Sophie Coderre

 

Sophie proposes 2 changes to the agenda.

  • Withdraw item 8c) since guest Nicolas Daignault, the Institute’s labour relations officer, was unable to attend.
  • Move item 7 - Report of the Elections Committee ahead of item 5 - Report of the President.

 

The agenda and changes were adopted on a motion by Maya El-Haraké, seconded by Marie-Ève St-Louis.

 

  1. Adoption of the minutes of the Annual General Meeting of March 13, 2024

– Sophie Codère

Sophie asked if there are any comments/corrections to be made on the minutes of the 2024 AGM.

 

The minutes were approved without modification on a motion by Isabelle Janelle, seconded by Sabrina Provost.

 

  1. Report from the Elections Committee - Mario Martel (formerly item 7)

There are six (6) vacancies: one vice-president, one secretary and four (4) directors (three positions for two years and one position for one year).

 

Mario mentioned that he has received one application for the position of vice-president, one for the position of secretary and two applications for two-year director positions.

 

He asked if anyone wished to apply, and gave a deadline of 7:00 p.m. for expressions of interest. One person is nominated for a one-year directorship, and is seconded by two members who signed the nomination form.

 

Consequently, the people who applied were elected unopposed; see point 9 for election results.

 

  1. President’s report - Frédérik Daunais (formerly item 5)

 

Frédérik looks back on his first year as president of the AFS Montérégie subgroup; here are some events that happened in 2024:

  • ASF Presidents’ meeting in Ottawa in May 2024
    • Including a demonstration to the commissioner’s office regarding the return to the office 3-days a week. At the Brossard office, the return to the office 3-days a week began in December 2024.
  • Vote of no confidence in Bob Hamilton.
  • National AGM in Toronto in November 2024 (largest constituent body)
    • The increase in union dues was voted on there, he explained the process.
      • There had been no increase in contributions for about 6 years.
    • There’s a new CFO at PIPSC.
  • A new PIPSC president has been elected: Sean O’Reilly

 

He also mentioned that the subgroup met 4 times in 2024.

 

In addition, he and his team worked on a number of other projects during the year:

  • Reinstating the Christmas dinner, he thanked those who had helped organize it.
  • Representations to the employer following several falls in the Brossard office parking lot. The request was for management to accept that people could leave equipment and personal belongings behind when going to the office on consecutive days.
    • An e-mail was sent last week by management in support of this request. The effective date is April 1, 2025.
  • Request to the employer that a reassessment of available space be made, as there are several terminations of temporary and interim positions.
    • The purpose of this re-evaluation is to enable certain people who have to commute to Montreal to work from Brossard when their place of residence is on the South Shore, if possible.

 

  1. Approval of the 2024 Annual Financial Report and the 2025 Budget (formerly item 6)

- Benjamin Blanchard (Treasurer)

 

Benjamin presented the financial information.

 

  1. The financial report was adopted on a motion by Maya El-Haraké, seconded by Sylvain Desrochers.

 

  1. The budget was adopted on a motion by Steve Parent, seconded by Maya El-Haraké.

 

  1. New business, guest presentations, by-law amendments, if any - Frédérik Daunais and guests

 

Frédérik introduced Jean Couillard, first guest.

                                                 

    1. Presentation by Jean Couillard, AFS Quebec regional representative

 

Jean Couillard introduced himself and congratulated us on our group’s participation in the AGM.

 

He presented various subjects:

  • He mentioned that subgroup president’s meetings are held regularly so that information and issues can be shared between presidents.
  • He mentioned that union-management meetings are held twice a year.
    • However, there is no longer a union-management workshop since the 3-day return to the office.
  • He talked about CPA Canada and CPA Québec dues.
    • The employer does not want to reimburse CPA Canada contributions since the end of the association between the two bodies (CPA Canada and Quebec).
    • A personal grievance must be filed if members are seeking reimbursement for a policy grievance. For the time being, there are few, if any, personal grievances in Quebec.
  • He explained certain points of the collective agreement:
    • Professional obligations
    • Bereavement Leave
  • He broached the subject of the memorandum of understanding for the reclassification of positions, which had been set aside due to budget cuts.
  • He pointed out that the union is concerned about artificial intelligence and is working to incorporate it into the collective agreement.
  • He concluded with a summary of the cuts that have taken place in recent months, and mentioned that Appendix G of the collective agreement for workforce adjustment may apply in certain cases, and encouraged members to familiarize themselves with it.

 

    1. Presentation by Steve Parent, Vice-President of the Montérégie Branch

 

Steve Parent introduced himself. He spoke on the following subjects:

  • Changing the name “chapitre” by “section” in French.
  • Party platforms for the next federal election.
  • Workforce adjustment

 

  1.  Election results for the following positions:
  • Vice-President: 1 vacancy       à        1 term for 2 years (until 2027)
    • Nomination:                                         Chrystophe Jodoin, elected unopposed
  • Secretary:       1 vacancy         à        1 term for 2 years (until 2027)
    • Nomination:                                         Sophie Codère, elected unopposed
  • Directors:       4 vacancies       à        3 terms for 2 years (until 2027)
    • Nominations:                                       Nadie Bourcier, elected unopposed

Maya El-Haraké, elected unopposed

1 Vacancy

1 term for 1 year (until 2026)

Fabiola Charles, elected unopposed.

 

 10. Miscellaneous

 

No items

 

11. Closing Remarks — Frédérik Daunais

 

Frédérik thanked the members for coming.

 

12. Adjournment of the meeting

 

The meeting was adjourned at 8:09 p.m. on a motion by Stéphane Beauregard, seconded by Ginette Begin.

 

 

Sophie Codère 

2025-04-11 

 

 

Published on 7 July 2025