Timetable of Important Dates – PIPSC 2021 National Elections

By-Law 22.1

Commencing in 2015, there shall be an election of Officers and Directors of the Institute every three (3) years. On or before the first day of September, the Board shall fix the date for the election of Officers and Directors, which shall take place at the Annual General Meeting. The newly elected Officers and Directors shall take office in the first day of January, following the election.

Policy on the Election of Officers and Directors of the Institute

Not less than fourteen (14) weeks prior to the date fixed for election of Officers and Directors, the Institute shall forward to each member entitled to vote for such candidates, a Notice of Election containing a nomination form, details of the positions open, together with formal notification of the date of elections, and the last day for nominations. 

Policy on the Election of Officers and Directors of the Institute

Nominations must be in writing, signed by at least one hundred (100) members for candidates for the office of President, fifty (50) for the office of Vice-President, and twenty-five (25) for the position of Regional Director, and contain the consent of the nominees attested to by their signature. Such nominations must be received at the National Office not later than 5:00 P.M. (Ottawa time) on the day fixed for the close of nominations. Both original nominations and nominations submitted by facsimile transmission shall be accepted as official nominations. The date fixed for the close of nominations shall be not less than ten (10) weeks before the date fixed for the election.

November 6, 2021

July 30, 2021

August 27, 2021 at 5:00 P.M. (Ottawa time)

Policy on the Election of Officers and Directors of the Institute

Each candidate for office may submit one (1) biographical sketch, in either official language. A biographical sketch submitted in English will be of no more than four hundred (400) words whereas a biographical sketch submitted in French would be of no more than four hundred and fifty (450) words (as determined by the software in use by the Institute at the time), to be received at the National Office not later than the date and time fixed for the receipt of nominations. The membership status of each candidate shall precede the biographical sketch but shall not be included in the word count.

Policy on the Election of Officers and Directors of the Institute

Distribution of Ballots

Not later than twenty-one (21) days before the day fixed for the return of ballots, distribution of ballots, together with the appropriate biographical sketches shall begin to be sent to each member entitled to vote.

Policy on the Election of Officers and Directors of the Institute

Validity of Ballots

Only ballots returned in the manner specified by Elections Committee and received by the COO and Executive Secretary by the date and time specified by the Board in the Notice of Election shall be considered valid.

Policy on the Election of Officers and Directors of the Institute

Observers

A candidate or his representative may observe the processing of results.

Communication of Results

Candidates will be advised of the results of the election on completion of the processing of results. The results of the election shall be reported to the membership at the 2021 AGM.

Processing of results by the Elections Committee will begin at noon (Ottawa time), November 5, 2021 and continuing the next day at 9:00 A.M. (Ottawa time) until completion.

August 27, 2021 at 5:00 P.M. (Ottawa time)

October 15, 2021 (Counting weekends)

November 5, 2021 at 12:00 P.M. (noon) (Ottawa time)

November 5-6, 2021