The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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Notice of Meeting for the 10th Annual General Assembly

AGM – SH Sub-Group and SCC-Montréal/Rive-Nord Local Section

Location : Pavillon du Grand-Coteau (2008)
Adress: 2500 Bd de Mascouche, Mascouche, QC J7K 0H5
Phone: (450) 966-9513
Province: Québec

Speakers
- Fouad Chedraoui: Artificial Intelligence – Security Issues

Other Topics

- Elections
- Suggestion to change the name of the SH Sub-Group
- Issues related to budget cuts
- Issues regarding SH and IT negotiations


Spouses and children are welcome. A walking trail and playground are available near the center.

Door Prizes will be awarded.

DATE – Monday, November 11, 2025, from 9:00 a.m. to 12:00 p.m.
ASSEMBLY LOCATION: In-person and Virtual via Enhanced ZOOM platform

Eric Massey invites you to a scheduled Zoom meeting.

Join Zoom Meeting:

https://pipsc.zoom.us/j/96254479333?pwd=QvxRJQmBlVWYBK85ncJ6tmRpxx2ALq.1

 

Dear members,
 

The AGA is an opportunity to learn about the current activities and important issues of our union. It is also the time for the SH Sub-Group/Local Section members to elect the executive team through elections.

The executive team usually includes a President, a Vice-President, a Secretary-Treasurer, or depending on the case, a Secretary and a Treasurer. Terms are 1 year, 2 years and 3 years.

During the AGA, Fouad Chedraoui will deliver a session on the security issues of Artificial Intelligence.

There will be door prizes. Snacks, coffee, and more will be available for everyone.

Your presence is highly recommended, as we will also share information concerning the Federal Budget (CUTS), negotiation issues for the SH and IT Groups, as well as other ongoing and future challenges facing our union.

We look forward to seeing many of you there.

Your union delegates team and
President, SCC Montréal/Rive-Nord Local Section
Éric Massey

Interim President of the SH SCC-Montréal/Rive-Nord Sub-Group
Eric Massey

 

Agenda

 

  1. Welcome remarks
  2. Attendance and quorum verification
  3. Reading and adoption of the agenda
  4. Reading and adoption of the 2024 AGA minutes
  5. Election of the SH Sub-Group President
  6. Elections for vacant positions and directors
  7. Presentation of the Treasurer’s report (Valérie Dupuis)
  8. Remarks by the President (Éric Massey)
  9. Information session on your rights under WFA (Workforce Adjustment)

10. Impact of AI on our work and future challenges – Fouad Chedraoui

11. New negotiation team (Éric Massey)

12. By-laws of the SH SCC-Montréal/Rive-Nord Sub-Group (Name modification of the Sub-Group) – Donald Moisan

13. Other Business

14. Adjournment

 

AGM 2025

Positions Up for Election – Sub-Group

  • Sub-Group President (3-year term)
  • Sub-Group Vice-Presidents (2-year term)
  • Treasurer (2-year term) for both Sub-Group and Local Section roles
  • Directors (4 positions)
    • 1-year term (2 positions)
    • 2-year term (2 positions)

Positions Up for Election – Local Section

  • Local Section Vice-President (2-year term)
  • Treasurer (2-year term)
  • Directors (4 positions)
    • 2-year term (2 positions)
    • 1-year term (2 positions)

Current Positions – Sub-Group 2025:

  • Interim Sub-Group President: Eric Massey (Up for Election)
  • Vice-President: Vacant (Election)
  • Treasurer: Valerie Dupuis (Up for Election)
  • Secretary: Lucie Blouin (Election in 2026)
  • Directors (7 positions):
    • Paul-Étienne Paradis, 2-year term (Up for Election)
    • Liliana Munoz, 1-year term (Up for Election)
    • Martin Poisson, 2-year term (Up for Election)
    • Laurie Goulet, 1-year term (Up for Election)

Current Positions – Local Section 2025:

  • President: Eric Massey (Election in 2026)
  • Vice-President: Pascal Dorais (Up for Election)
  • Secretary: Lucie Blouin (Election in 2026)
  • Treasurer: Valérie Dupuis (Up for Election)
  • Director: (6 Vacant Positions)
    • Jonathan Godet, 2-year term (Election in 2026)
    • 3 positions for 1-year term
    • 3 positions for 2-year term

Roles and Responsibilities of the Elections Committee

Planning the Electoral Process

  • Determine important dates (nomination period, voting, ballot counting, etc.).
  • Define electoral rules (eligibility, voting procedures, term duration, etc.).

Call for Nominations

  • Inform sub-group members of available positions.
  • Receive and validate nominations according to established criteria.

Organization of the Vote

  • Prepare ballots (paper or electronic).
  • Ensure confidentiality and security of the vote.
  • Supervise the voting process.

Counting and Results

  • Count votes transparently.
  • Announce official results.
  • Handle any disputes or irregularities.

Archiving and Accountability

  • Document the electoral process.
  • Report to the sub-group members or the parent organization.

Roles and Responsibilities of the Activities Committee

  • Create, plan, and coordinate group activities that strengthen the sense of belonging.

Committee Functions

  • Identify needs and interests: Surveys or discussions to learn members’ preferences (e.g., sports, wellness workshops, celebrations).
  • Activity Planning: Establish an annual or seasonal calendar. Plan necessary resources (budget, materials, venues, permits).
  • Logistics: Reserve spaces, order supplies, manage registrations. Coordinate with other departments (e.g., HR, security, management).
  • Communication: Promote activities to members (posters, emails, meetings). Encourage participation and gather feedback after events.
  • Evaluation and Improvement: Assess participant satisfaction. Adjust future activities based on feedback.

Examples of Possible Activities

  • Staff recognition (e.g., Nurses’ Week, service anniversaries)
  • Wellness activities (yoga, meditation, mental health talks)
  • Social events (BBQ, year-end parties, friendly competitions)
  • Community initiatives (fundraisers, donations, local involvement)

Role and Responsibility of the RAND Members Committee

Inform and Raise Awareness

  • Explain to RAND members what the RAND formula is.
  • Clarify the differences between being a RAND member and a regular member.
  • Promote the benefits of becoming an official union member.

Encourage Membership

  • Organize membership drives.
  • Answer questions or concerns from RAND members.
  • Offer information sessions or one-on-one meetings.

Create a Link with the Union

  • Encourage inclusion of RAND members in group activities (without violating union rules).
  • Identify barriers to membership and propose solutions.

Follow-up and Reporting

  • Keep statistics on RAND members up to date.
  • Report to the local union executive committee on progress and issues.

In a setting like healthcare, where union solidarity is essential to defend working conditions, safety, and quality of care, reducing the number of RAND members allows:

  • Increased bargaining power for the union.
  • Strengthened democratic participation.
  • Better worker representation.

A RAND member is a person covered by a union collective agreement but who has not signed their union membership card. They still pay a mandatory fee (under the RAND formula) but do not have the same rights as a regular member, particularly regarding voting or running for union positions.

Main Role and Responsibility for an AGM Committee

Ensure a democratic moment where members can:

  • Review annual reports.
  • Elect their representatives (if applicable).
  • Express opinions on the sub-group’s future directions.

Key Roles and Responsibilities

  1. Organizing/Executive Committee of the Sub-Group
    • Plans the AGM (date, location, agenda).
    • Prepares documents (reports, financial statements, previous minutes).
    • Sends out official notices to members (usually 15 to 30 days in advance).
    • Handles logistics (room booking, materials, reception, quorum).
    • Chairs or facilitates the meeting (often the president or a designated member).
  2. Committee Secretary
    • Drafts and distributes the agenda.
    • Takes notes on decisions and interventions.
    • Writes the minutes of the AGM.
  3. Treasurer or Finance Officer
    • Presents the annual financial report.
    • Answers questions about expenses, budget, forecasts.
  4. Elections Officer (if applicable)
    • Organizes the electoral process (nominations, voting, ballot counting).
    • Ensures transparency and fairness of the vote.
  5. Participating Members
    • Receive information (reports, reviews).
    • Ask questions, propose ideas or resolutions.
    • Vote on proposals, elections, or bylaw changes.

Documents to Prepare

  • Agenda
  • Activity report
  • Financial report
  • List of regular members (for quorum and voting)
  • Minutes of the previous AGM
  • Ballots (if elections)

Roles and Responsibilities of the Communications Committee

  1. Communications Planning
    • Develop an annual or seasonal communication plan.
    • Determine communication channels (posters, emails, bulletin boards, newsletters, internal social networks, etc.).
    • Define the tone and style of messages (formal, informative, mobilizing, etc.).
    • Ensure transparency, visibility, and member engagement by sharing relevant information in an accessible and engaging way.
  2. Content Creation
    • Write and design:
      • Newsletters
      • Event posters
      • Meeting or assembly summaries
      • Information capsules (e.g., union rights, workplace wellness)
    • Adapt content to the target audience (nurses, attendants, administrative staff, etc.).
  3. Information Dissemination
    • Ensure regular updates of communication tools (union bulletin board, group email, Facebook page, etc.).
    • Make sure information is accessible to all members, including those with atypical schedules or on leave.
  4. Support to Other Committees
    • Collaborate with activities, RAND members, or elections committees to promote their initiatives.
    • Provide support for writing or formatting documents.
  5. Listening and Feedback
    • Create ways to gather member feedback (suggestion box, surveys, etc.).
    • Adjust communication strategies based on expressed needs.
  6.  
Published on 16 October 2025