2021 Ottawa South Branch (OSB) Virtual AGM Draft Minutes

DATE: Wednesday, October 27, 2021    TIME: 6:30 – 8:00 p.m.


DRAFT Minutes


  1. Chairs: Madeline Blais and Yannick Effe Bibang


Welcomed members to the AGM and outlined the procedures for using zoom for virtual meeting.


  1. Roll Call of Executive Members:


President: Madeline Blais (RMG - NAVCAN retired)

Vice-President & Treasurer: Rob Wloch (CRA)

Secretary & Member at Large: Xuede Chen (CRA)

CRA Rep: Yannick Effe Bibang (CRA)

NAVCAN Rep: Michael Diec (NAVCAN)

Member-at-Large: Chris Siu (CRA)

Member-at-Large: Jack Stalica (NAVCAN)

Member-at-Large: Juli Kwan (CRA)


  1. Approval of Agenda - M: Jack Stalica; S: Juli Kwan; Carried.


  1. Adoption of Minutes of 2019 AGM - M: Arnold Smith; S: Yannick Effe Bibang; Carried.


  1. Business Arising from the 2019 Minutes: None.


  1. By-Laws –  No submission for by-law recommendation.


  1. Election - Suspended
  2. Report of the President – Madeline Blais


Apologies for the emailing AGM notice to some work email addresses as seemed to be glitch in the email list. 


Explained that elections had been suspended and we still had full complement of executive members from 2019 AGM election.  


Discussed the list of events and activities since 2019 AGM which can be found on PIPSC OSB website.   One in-person movie event in December of 2019 then only virtual events for 2020 and 2021. 


For future in-person meetings or events, the participants must be vaccinated.  Members will need to use the SAP Concur application and complete an expense form and attach their proof of vaccination for their second vaccine.


The Legacy Foundation scholarship from OSB donation was awarded to the child of an OSB member in 2020.  The recipient is a student at Western University in Medical Sciences.  Our best wishes go to him and we are pleased to have contributed to his future successes. 


PIPSC elections are in progress and voting must be completed by Nov 5, 2021.  All members should have received their voting code.


Please check PIPSC website for election information and for PIPSC support during period of Mandatory Vaccine Policy.


We are purchasing a PIPSC Visibility Door Prize for this AGM.  Names from the attendance list will be contacted when we have set up a socially distanced pickup date and time.


  1. Financial Report: Treasurer – Rob Wloch


The Financial Report covered the expenses from October 3 2019 AGM to December 2010 and January 2020 to December 2020  and January to December 2021.  OSB Executive met in December 2020 to pass the Financial Report 2020 and Budget for 2021.

We have budgeted normal expenses for 2022.   The 2022 allocation will be determined by December 31, 2021.


Motion to approve the revised Treasurer Report – M: Arnold Smith; S: Ann Perry;



Motion to approve the revised Treasurer Budget – M: Arnold Smith; S: Ann Perry;



10. Other Business – Madeline Blais

Discussion concerning PIPSC member support with regards to the Mandatory Vaccination Policy     Short presentation with question and answer session.


11. Adjournment - M: Jack Stalica; S: Rob Wloch; Carried.