NOTICE OF MEETING
BC/Y Leadership Training
TO: Executive Members in the British Columbia/Yukon Region
FROM: Dean Corda,
Interim Regional Director
DATE: October 6, 2022
SUBJECT: Leadership Training – December 2 – 3, 2022
We are pleased to advise that Leadership Training is being offered on Friday, December 2 and Saturday, December 3, 2022 at the SFU Centre for Dialogue in Vancouver, BC. The Leadership Training will be two days, starting at 9:00 a.m. until 5:00 p.m. on Friday and Saturday. All participants are required to attend both days. There will also be a reception on Thursday, December 1 from 5:00pm to 7:00pm with light appetizers and beverages, further details to be confirmed. *Please note that the Thursday night reception is optional. Unfortunately, no additional accommodation or expenses will be able to be incurred.
The intent of this session is to provide training, to further develop your skills as an Executive member, as well as an opportunity to expand your network. Training is open to all executive members of the Regional Executive, Branches, Groups, Consultation Teams and Sub-Groups in the BC / Yukon Region.
We ask that you complete the online registration form by midnight on Monday Oct 31, 2022 to be considered for participation at this training. Registration will not be accepted by telephone.
As we are limited to the number of participants for the Leadership Training, a selection criteria has been established and will be applied when reviewing the applications. As we anticipate that this training activity will be heavily subscribed, you are encouraged to submit your registration as soon as possible.
ACCOMMODATION
The hotel coordinates are:
Delta Hotels by Marriott Vancouver Downtown Suites
550 W Hastings St, Vancouver, BC V6B 1L6
Telephone: 604.689.8188
https://www.marriott.com/hotels/travel/yvrdv-delta-hotels-vancouver-downtown-suites
Accommodation will be provided in accordance with the PIPSC Travel Policy.
Guest rooms will be reserved on your behalf by the Vancouver office as per your registration form. The room rate is based on single or double occupancy.
Accommodation will be provided on Thursday night for those members who cannot arrive at the meeting location without having to leave prior to 7:00 a.m. on Friday morning. This applies whether the member is driving or flying to the meeting and is predicated on the member travelling in the most direct manner without a meal stop.
Accommodation will be provided on Friday night.
Accommodation will be provided on Saturday night for those members who cannot arrive home by 8:00 p.m. on Saturday night travelling by the most direct route including a one hour meal stop.
Hotel guests are required to present a valid credit card upon check-in at the hotel to process the room reservation. This is to cover incidentals and/or any miscellaneous room charges which are the responsibility of each guest.
The cost of the hotel will be paid by the Institute through a master account. Rooms have been guaranteed to the Institute for late arrival. Please be aware that PIPSC will be charged in full for any rooms cancelled within one week of arrival [by November 26], regardless of whether or not they are used. We ask that you be mindful of this fact when completing your registration form.
If you need to cancel or make any changes, please contact Patricia Fung immediately at pfung@pipsc.ca or 604 688.8238 or 1.800.663.0485 extension 7820. Should you have to cancel your attendance on the Friday or Saturday of this training session and you have a guest room booked, please call the hotel directly to cancel your room prior to 4:00 p.m. Please also send an e-mail to Patricia Fung at pfung@pipsc.ca. Failure to follow these procedures may result in being charged directly for your accommodation.
TRANSPORTATION
Members can claim the lesser of the actual kilometres (currently x 58¢) driven or the rate of $900.00, which is based on Air Canada Flight Passes and ground transportation. This is based on the PIPSC Travel Policy Schedule A, effective Oct 1, 2022.
Compensatory salary and meal expenses will be reimbursed based on travel by plane.
Once your registration is confirmed by e-mail and you require air travel arrangements, please call BCD Travel in Ottawa at 1.866.768.7624 or by e-mail at pipsc@bcdtravel.com to reserve your flights. Please be aware of the three (3) hour time difference when you call.
If you have any questions about the PIPSC Travel Policy, please inquire prior to travelling. Additional costs due to driving (rather than flying), such as meals, time missed from work and accommodation incurred during transit, will be at the responsibility of the traveller. Refer to the PIPSC Travel Policy available on our website at www.pipsc.ca for further information.
PARKING
Parking is provided at the hotel. Reimbursement will be provided for one vehicle per member.
COMPENSATION FOR LEAVE
The Institute shall pay compensatory salary to Regular members who use the following types of leave from their public service position while participating in Institute activities (including travel time) approved by the Board of Directors.
- leave without pay for union business
- vacation leave
- lieu leave
- compensatory leave
- pre-retirement leave
- personal needs day
- leave with income averaging
- volunteer day
- “banked time” as per collective agreements
Where a person is on a compressed work schedule, they receive compensation for the actual hours of lost pay. If the authorized activity occurs on a scheduled compressed day off, there are no hours of lost pay, and therefore no salary compensation is provided. Conversely, if it is a scheduled long day in the compressed work schedule, compensation is paid for all of the hours of lost pay. When a member is on leave with income averaging, compensation is provided at the unreduced rate of pay.
Please see Policy on Financial Support for Members effective date July 19, 2020, for member participation. Stewards depending on their Collective Agreements may also be entitled to use Union Leave with Pay, Leave Code 641. Compensation is also allowed when such leave is required to travel to the training. The participant must submit leave on Concur Expenses and attach an approved employer's leave report.
Salary compensation will be limited to reasonable travel time, except in the case of shift workers who will be reimbursed for appropriate shifts missed due to their attendance at the training.
Reasonable travel time is defined as the amount of time that it takes to get from your home or office to the meeting location by the most direct route with no stops, with the intent on arrival at the training for 9:00 a.m. on Friday, December 2, 2022.
OTHER
Dependent, child or other care expenses will be paid by the Institute where receipts are provided, in accordance with the PIPSC Travel Policy.
All other expenses will be reimbursed according to the PIPSC Travel Policy.
Any special requests for travel outside of these guidelines must receive prior approval.
We look forward to meeting with you on December 2 and 3, 2022.
Dean Corda
Interim Director, BC/Yukon Region