NAV CAN - Executive Meeting June 2023

1. Call to order

8:30AM

MS

2. Adoption of agenda

Moved by LG. Seconded by NH.

Executive

3. Approval of Minutes of Dec 2, 2022 

Moved by EF. Seconded by HA.

Executive

4. Business arising from previous minutes

-     OSH Alternate member

-     Job Titles and Descriptions

-     Prioritize and file status topics

-     Members promotional items

-     Action item: follow up on our new group bylaws

Executive

5. President Update

• Attended Advisory council Meetings
• Attended Regional council meeting
• Consultation
• Dealt with member inquiries, FWA, standby pay, overtime, bereavement leave, disability leave, starting a new business
• Met with Director of total rewards to review recognition program being implemented by NAV
• Met with PIPSC ERO to discuss NAV appointing successful external candidates after competition has been closed without reposting
•  NCJC Executive meeting
• Disability management update 
• Reviewed and provided feedback to workplace harassment and violence incidents 

• Met to receive quarterly reports from Sunlife and review any appeals
• Raised the Contractors issue once again with PIPSC legal – doing nothing is not acceptable
• Attended Quarterly CEO meeting with unions
• Meeting with Coughlin’s regarding current NCBAA trust Fund
• Meeting with NCBAA Trust trustees
• Attended all NCBAA Trust Fund meetings as an observer.
• Met several times with LR to discuss reclassifying CS03 to CS04
• Coordinated the implementation of dental benefits for retirees
• Met with LR to discuss LOU 2-19 (developmental programs)
• Attended NAV CANADA AGM
• Attended Safety Strategy briefing
• Met periodically with Group Executive to discuss matters of importance. Ie. letter to and from NAV re bargaining
• Responded to competitions to ensure compliance 

• Compiled letter for notice to bargain with Denise
• Followed up on MDA assignments to ensure backfill
• Working with PIPSC to put pressure on NAV re contractors
• Putting pressure on PIPSC regarding classification arbitration
• Met with NAV to discuss rejecting an employee on probation (two different unrelated incidents)
• Coordinated and chaired NCBAA meetings and AGM
• Attended NAV pension committee meetings as observer. 
• Met with both union appointees to the NAV Board of Directors to bring current PIPSC issues to their attention.  
• Planned and coordinated annual all Steward meeting in January
• Planned and attended Executive and bargaining training for group executive. 
• Coordinated and attended Human Resources, Union, Management Consultation meeting at the NCBAA level. 

MS

6. Vice-President Update

• Attended the Diversity and Equity lunch and learn
• Provided feedback to President on items in the workplace
• Attended the 1-day executive training 2-day bargaining training
• Responded to competition items to ensure they are following the rules
• Attended the stewards all hands meetings
• Participated in the PIPSC survey creation meeting

TG

7. Financial Update

• Treasurer provided an update on the budget and the balance remaining
• Attended executive training
• Attended bargaining training
• Participated in the PIPSC survey creation meeting

Motion to accept by TG. Seconded by EF.

HA

8. Secretary Update

• The Nov 24th 2021 minutes are finally posted.
• The Feb 11^th, May 13^th and Sep 29th 2022 minutes are not published yet but will be soon as PIPSC promised.
• Participated in unofficial Executive meetings
• Attended Executive Training
• Attended Bargaining Training
• Attended Steward All Hands
• Attended Bargaining Survey writing meeting
• Attended NCR Regional Council
• Assisted members with CA related questions. Main topics re Bereavement leave, Parental Leave, OT and Meal allowances.
• Assisted members with Flex work related questions.
• Attended meeting regarding evaluation of Agile processes at NAV by external contractor.
• Met with LR and Management to improve and resolve member/manager workplace relation
• Attended Pay equity online meeting hosted by Amanda Hicks updating us on the status of the management union committee discussions.

EF

9. Members at large update 

MK:

• Executive Training
• Bargaining Training
• Steward All Hands meeting
• Survey writing meeting
• Ran for and won the election for member-at-large

LG:

• Executive Training
• Bargaining Training
• Steward All Hands meeting
• NOSH meeting update (did not attend in person)
• OSH meeting
• OSH Training
• Survey writing meeting
• Continue to work with a member for FWA
• Ran for and won the election for member-at-large
• NCR Regional Council
• Won NCR Citation Award

NH:

• Ran for and won the election for member at large
• Suggested to have equal opportunity to reach all members during an election.

MK/LG/NH

10.  Negotiations

• Motion to add NH as a member of the negotiation team. Motion carried unanimously.
• Classification: Has been referred to arbitration (The pay scales portion associated with it). Its interest based arbitration.
• Brian Keller is the chosen arbitrator from our side waiting for the ok from management.
• Nick Miller hinted that it is ideal to wait for the pay equity review to be over.
• Prior to arbitration we will sit down as a group executive and discuss the plan and who will attend the arbitration.

Denise/MS

11. Grievance Update

MS

• NA

12. NCBAA/NCJC

• Refer to section 5 (President Update)

MS

13. NOSH report

• The national minutes sent to the group
• NH voted as the new NOSH alternate.

14. Other Business

• NOSH Alternate (LG: Recommend a new member of the Executive): Done
• Sunlife benefits (We discussed and some will send MS more input)
• Action Item: MS to follow up with PIPSC and add NH to the group email (Denise did it)
• MS: Company approached PIPSC and myself to do a joint training and host a session, dates coming; re classification
• Action Item: TG: Shadow board PIPSC member participation. MS: Should have no impact on our membership. We will monitor.
• Action Item: Job Titles and Descriptions (Need to follow up in consultation: Who’s responsible for job titles ex: Eng 5?)

-     Action Item TG: Prioritize and file status topics (A cloud doc to keep track)

-     Members promotional items

-     Action item: Follow up on our new group bylaws

15. Adjournment

Executive