JCC RAD THERAPY Executive Meeting Minutes - Wednesday 6th December, 2023

  1. Call to Order:

Satya called the meeting to Order

Location: JCC 4-47        Date:   06 DEC 2023             Time: 6:00 p.m.

  1. Attendance: Satya Chaube, Jazz Vansantvoort, Crystal Ho, Ben Chean and  Sharon Chiu

Regrets: Danitra, Michael

  1. Approval of Minutes from last meeting

Motion to Approve.  Moved by: Crystal  Seconded by: Sharon.

  1. Business Arising from previous Minutes
    1. Vsim transition:
      1. process started for planning eclipse (eSim)
      2. concerns with on-call, since this will be directly affected.  i.e. dosimetry onsite?
      3. @ LM meeting issue arose but management has no comments.
    2. On call issue; re: halcyon trt?
    3. no bargaining updates
    4. Jazz: communications re: our position on charge RT role
    5. Survey results: no updates at this time
    6. Health and Safety: no reports at this time.  Query backup for Health & Safety. 
  1. President’s/VP Address:
    1. Welcome to our last meeting for 2023.
    2. Management is still looking to hire XRT staff.
    3. Bargaining to resume APR/MAY 2024; date to be verified with David
    4. Sharon attended AGM
    5. Backup Health and Safety rep
    6. End of the year celebration planning?
  1. Financial Report

Motion to approve.  Moved by Ben.  Seconded by Crystal

    1. Cost for the September Exec meeting was not fully covered because the receipt was printed during lunch time but the meeting was held for dinner.  Jazz in contact with PIPSC to resolve the issue.
    2. MRT week covered
    3. Holiday celebration budget set. Date: Dec13th (breakfast + snacks) ~10:30am
      1. We will give out notice via email: Jazz to send out notice
      2. Plan to hold treats in the dosimetry hallway.
  1. Committee Reports
    1. Labour Management: N/A
    1. Bargaining: N/A
    1. Grievances: previous grievance settled + 1 ongoing grievance
    1. Health & Safety: N/A
  1. Summary of Unfinished Business & Actions
  1. New business
    1. recruitment issues: keep track of recent staff that have opted to work at other centres.
    2. Next Exec meeting: FEB 7th, 2024
    3. LM meeting will occur in JAN 2024
      1. address on-call lists, and how to assign people for unfilled slots.
      2. address on-call procedures (units, eclipse, planning?)
  1. Adjournment:
    1. Adjourned the meeting at 7:30 p.m.

Date of next meeting FEB 7th, 2024.