The Professional Institute of the Public Service of Canada
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BC/Yukon Region – Regional Executive Meeting

Thursday, December 7, 2023, 9:00am – 5:00pm

Delta Vancouver Downtown Suites Hotel. 550 West Hastings St., Vancouver, BC,

Meeting ID:  K3NYZGTLG3G

 

 Meeting Minutes

 

Regional Executive Meeting – December 7, 2023

  1. Approval of Agenda – (All) m/s/c
  2. Approval of Minutes – (All) m/s/c
    1. October 19 - 20, 2023
  3. Business Arising from Minutes – (All)
    1. Outreach event – mid-island Jan/Feb 2024. Ties in with next RX meeting but outreach event TBA. Tentative date Feb 1-2, 2024 in Nanaimo and venue TBA.
    2. Fraser Valley Branch update – (T. D’Souza) elected as president. Have full executive.
    3. 2025 Event locations – (M. Cranny) Steward Council Delta Ocean Pointe in Victoria. Regional Council Harrison Hot Springs, Greater Vancouver and Whistler. PIPSC office to take lead to find venue for Labour School.
    4. YPN web presence on PIPSC website – (D. Chiu) ongoing. AI: Morgan will address this at the BOD meeting next week.
  4. Regional Director Report - (M. Cranny) AI: Pete will get completed training feedback forms on AGM workshops from Alex. AI: Morgan to obtain final list and attendance of AGM delegates for the region. Morgan’s report:

We have come to agreements with our own employees. This is so important as our staff are critical to meeting our member service needs.

We had a very successful Fraser Valley AGM which saw Terri D’Souza become president and they got a full executive which is great. Thanks to Terri for organizing this!

I attended a member engagement event in Surrey which was also well attended and a great opportunity to connect with our RCMP members and SH members in that area. Thanks to Davy for organizing.

There will be some rebuilding of the North Vancouver Island branch as well. Have talked to Carl Cahoon who suggested waiting until after their AGM.

The national AGM was frustrating. We managed to get the bare minimum things completed to meet the not-for-profit act. The educational was quite interesting to me but the structure was not ideal. I hope everyone has filled out the AGM survey to share your thoughts. Our own resolution will have to be resubmitted next year.

The clerical error related to the Legacy scholarship has been fixed and a second recipient is receiving an award this year.

Unfortunately, the board has decided not to extend the donation to food bank charities this year. It was designed to help people during the pandemic and needs a bit of work to clarify the process so that it is handled properly.

Accept and approve Morgan’s oral report. m/s/c

  1. Office/Staff Report – (K. Hawkins) We are now fully staffed. Sitting at 251 cases, still high but we're going ok. FNHA has ongoing issues related to labor and bargaining. Working closely with President there who is excellent. Some discussion about an email from a former FNHA member, please delete and do not forward if received. Kris is away from the holiday closure to Jan 15. Dulce is acting. Regional Office will determine best location in the lower mainland for 2025 Labor School. Accept and approve Kris’ oral report. m/s/c
  2. Financial Report – Treasurer - (P. MacDougall)
    1. Financial update – pay for RCMP outreach. Approved by consensus. Accept and approve financial report. m/s/c
  3. Regional Training Committee Report – (P. MacDougall) 
    1. Upcoming training in BC/Yukon Region – discussed BC/Yukon Terms of Reference and setting up mentoring program. Peer to Peer is moving forward and call out will be made and prefer experience in teaching and willing to travel. There were Lunch ‘n Learn requests. Alternate OHS and Leadership/Executive Training. Have a National database on list of stewards and their expertise. Phil named as alternate for Training Committee. Pete continue as chair for Training Committee. RX meeting minutes includes Training Committee minutes on shared drive. AI: Pete to suggest Lunch ‘n Learn on Service Plus. To be put forward to Regional Council is the option to have up to two (2) outside RX to be on Training Committee. Adopt and approve BC/Yukon Terms of Reference. m/s/c.
    2. National training initiatives - Accept and approve Pete’s oral Regional Training Committee report. m/s/c
  4. Awards Committee – (D. Corda) nothing to note.
    1. Executive of the Year
    2. Steward of the Year
  5. YPN Initiative – (D. Chiu)
    1. YP Forum – April 2024? Attached to Regional Council in Kelowna. Next meeting is in February 2024 and asked Morgan to get an update on finances from John Purdy.
    2. YPC Terms of Reference – work in progress.
    3. Young Professionals Committee in Region's Quick Links on the website. Davy’s report:

The Youth Professional Committee held their second in-person meeting prior to the regional executive meeting in Victoria on October 19, 2023. Regional Director Morgan Cranny joined the meeting to impart his wisdom upon the young’uns. The meeting focused on finalizing the activities in Victoria and reviewing the ongoing work of developing the committee Terms of Reference.

The YPC planned to have two activities to engage young professional members during the steward council. On Wednesday evening, there will be a ghost walk followed by a short snack at a local eatery. On Saturday, there will be a family-oriented event at the local pumpkin patch. Registration indicates that there will be a great turnout! 22 and 23 registrations respectively.

Next steps, the committee would like to get confirmation on the remaining balance as the committee does not have direct access to the funds. Once confirmed, the committee is targeting to plan their next meeting in February to look at planning activities at Regional Council.

Attendance - 9/11

Accept and approve Davy’s oral YPN Initiative report. m/s/c

  1. National initiatives
    1. Legacy Fund & challenge cup – Morgan – invite scholarship winner to lunch at Steward Council. Soodittee volunteered to be the new Legacy Cup champion.
  2. New Business
    1. Review Steward Renewals – Dean – director receives renewals.
    2. BC and Yukon Fed reps for their meetings – Dean – have seats but so far no RX attending. Morgan attended meeting. AI: Morgan to getting a seat on the Yukon Fed and seeking an alternate for BC and Yukon Fed.
    3. Using BCFED to make connections with partner unions – Dean – want a good relationship with partner unions.
    4. Standalone table for donation collection at RC & SC. AI: Dean to ask Alex to have a separate place for donation collection during our events.
    5. Roll of tickets for charity draws – Dean will ensure we have a roll of tickets for charity draws.
    6. Regional committee minutes – Dean made reference to provide subcommittee reports to Regional Council on the shared drive.
    7. Change of AGM location – next two AGMs in Toronto.
    8. 2024 Staff Appreciation – Motion to organize a staff appreciation dinner in December 2024. Accept and approve motion. m/s/c
    9. PIPSC committee of the board nominees – recommend the following applicants for membership: Mike Chow and Joshua Vandenham for BLPC; Soodittee Auchoybur for Finance; Octavian Cosma application for ITSP; Rong (Sunny) Wang and Mark Korchinski for PRQC; and Terri D’Souza and Lingbo Li for SAC. Not recommending Crystal Scott for TEAM but reach out to her next year.

Recommend the following as friends: Rob MacDonald for Finance; Raj Kandola for HRDC. AI: Morgan to revise committee application form for first choice rationale portion.

    1. 2024 Budget

-              increase special funding for Branch/Member engagement/lunch. Motion to expand special funding to Branches and members. Accept and approve motion. m/s/c

-              jackets for RC attendees AI: Dean will research jackets for Regional Council.

    1. PIPSC Website RX page to be updated AI: Phil to update RX page.
    1. Status of Bylaw changes from Regional Council AI: Morgan to check status of bylaw changes from Regional Council.
    1. BOD meeting in Kelowna after Regional Council 2024. Will discuss this in more detail in Feb 2024.
  2. Next Meeting(s)
    1. Feb 1-2, 2024 with Training Committee meeting Feb 1, 2024 and RX Meeting Feb 2, 2024 in Nanaimo. 
    2. April 9-10, 2024, Training Committee meeting 9:00 am and RX Meeting 1:00 pm April 9,  2024 and RX Meeting 9:00 am April 10, 2024 at Hilton Metrotown, Burnaby
    3. June 6, 2024, Coast Capri Hotel, Kelowna
    4. Aug/Sept could be virtual
    5. October 17, 2024, JW Marriot Hotel, Vancouver
    6. December 5, 2024, Vancouver
  3. Roundtable

Dean – awards committee meeting scheduled virtually in January 2024.

  1. Adjournment 4:17 pm - To adjourn. m/s/c

 

 

Published on 5 February 2024