CHAIRPERSON: Kim Skanes
EXECUTIVE: Gerald Hill
Carolyn Hynes
Marcel Journeay
Matthew Lee
Scott McConaghy
Christine LeDrew
Mike Pauley
Phil Wilson
Jennifer Cantwell
STAFF: Catherine Pinks
Donna Davis, Recording Secretary
1. Welcome and Director’s Opening Remarks
Kim welcomed everyone to the Atlantic Regional Executive meeting.
2. Agenda
Add Evening Events on Wednesday night under New Business
Motion #1 Christine moved and Marcel seconded that the agenda be approved as amended.
CARRIED
3. Minutes
The minutes of April 30, 2021, were approved as presented.
Motion #2 Phil moved and Scott seconded that the minutes be approved as presented.
CARRIED
4. Action Items
Kim reviewed the Action Items.
Action Items
Atlantic Regional Executive
April 30, 2021
Zoom Conference
|
# |
Action |
Item/Completion Deadline |
Completed/Progress |
BF |
|---|---|---|---|---|
|
1 |
Christine, Carolyn and Jen |
Finalize the deck and speaking notes on Health and Wellness and forward to Catherine. |
ONGOING |
|
|
2 |
Mike, Scott and Phil |
Complete the NB Portion of the deck and speaking notes on OSH Basics and forward to Catherine. |
ONGOING |
|
|
3 |
Kim |
Prepare deck and speaking notes on topic of your choice and forward to Catherine. |
ONGOING |
|
|
4 |
Catherine |
Post the completed Lunch and Learn decks to the Google Drive for the Executive’s review. |
ONGOING |
|
|
5 |
Kim |
Arrange for the Executive to review the Lunch and Learn decks on a future video conference. |
ONGOING |
|
|
6 |
Kim |
Convert the Consent Culture presentation into a Lunch and Learn deck. |
ONGOING |
|
|
7 |
Catherine |
Cancel September Basic at the Delta Fredericton. |
DONE |
|
|
8 |
Catherine |
Extend the October Regional Executive meeting at the Lord Nelson Hotel in Halifax to a full day meeting for Friday and Saturday. |
DONE |
|
|
9 |
Catherine |
Cancel the space and accommodations at the Lord Nelson related to the Steward Council and AYPC meeting in October. |
DONE |
|
|
10 |
Catherine |
Cancel space at the Delta St. John’s and re-book at the Lord Nelson in relation to the November Steward Training. |
DONE |
|
|
11 |
Kim |
Purchase 10, $100 virtual gift cards. |
DONE |
|
|
12 |
Catherine |
Check with Paul to schedule Case Law and Trends in September, an am and pm session on a Tuesday, Wednesday or Thursday. |
DONE |
|
|
13 |
Catherine |
Check with Paul to schedule Performance Management in October, an am and pm session on a Tuesday, Wednesday or Thursday. |
DONE |
|
|
14 |
Executive |
Send your suggestions of Stewards for the Steward panel to each other by Wednesday, May 5. |
ONGOING |
|
|
15 |
Catherine |
Source an outside speaker. |
ONGOING |
|
|
16 |
Kim |
Look into the details for booking a session with the Retirement Institute. |
ONGOING |
|
|
17 |
Catherine |
Add Gerald to the Awards Sub Committee listing on Goggle Drive. |
DONE |
|
|
18 |
Executive |
Promote SOS 77th ARC Fundraiser |
DONE |
|
|
19 |
Donna |
Send earbuds to the participants at the 77th ARC following the meeting. |
ONGOING |
|
|
20 |
Catherine |
Send earbuds to the Regional Executive next week. |
DONE |
|
|
21 |
Kim |
Relay the Executive’s decision to have trees planted in Halifax, Summerside, St. John’s and Fredericton. |
DONE |
|
|
22 |
Catherine |
Send Christine the feedback draw winners. |
DONE |
|
|
23 |
Christine |
Post the feedback draw winners to Facebook. |
ONGOING |
|
|
24 |
Donna |
Add the feedback draw winner of the previous event to the facilitator’s speaking notes. |
ONGOING |
|
|
25 |
Catherine |
Prepare the 2021 Steward of the Year nomination document and send to the Awards Committee. |
DONE |
|
|
26 |
Jennifer |
Contact SOS to receive donation from 77th ARC Fundraiser. Get Picture if open. |
ONGOING |
|
|
27 |
Carolyn |
Add disclaimer for SOS 77th ARC Fundraiser for close of business of deadline. |
ONGOING |
|
|
28 |
Donna |
Contact three outside speakers for availability and price for October 28, 2021, 7 PM to 9 PM. |
ONGOING |
|
|
29 |
Catherine |
Send out reminder to 77th ARC Participants on the importance of displaying their name and CB on Zoom. |
DONE |
|
|
30 |
Donna |
Check the December 3, 2021, Executive Meeting at The Lord Nelson, |
ONGOING |
|
Item #15 Ongoing – Catherine sourced three outside speakers, which were presented to the Executive.
ACTION: Donna to contact speakers for availability and price. Date decided is October 28th, 2021, evening session from 7 PM to 9 PM.
Item #16 Ongoing – Cost per person is $350 dollars. Most felt this was too much, no decision made in regards to moving forward with this item.
ACTION: Jennifer to contact SOS to receive donation from 77th ARC Fundraiser. Arrange for picture if possible.
ACTION: Carolyn to add disclaimer to SOS 77th ARC Fundraiser for close of business on the deadline of fundraiser.
5. Calendar of Events
Kim reviewed the Calendar of Events and the following changes were agreed upon:
Catherine advised Elissa will be the ERO attending the August 18th, 2021, Atlantic Regional Steward Check-In. Max will be the ERO attending the June 22nd, 2021, Atlantic Regional Steward Check-In. Paul will be the ERO attending the October 13th 2021, Atlantic Regional Steward Check-In
ACTION: Donna to check on the December 3rd, 2021, Atlantic Regional Executive Meeting booking at the Lord Nelson Hotel, Halifax, NS.
The 2023 Atlantic Regional Council and associated meetings will be at the Delta St. John’s, NL.
6. Financial Reports
Phil advised there were no transactions since last meeting. There is a healthy bank balance.
7. Regional Director’s Report
Kim advised there was no written report as we just meet a short time ago. There has been no Board Meeting to report on. Kim has not heard anything about the National AGM being changed despite the fact there will still be health restrictions in Ottawa until June 14th, 2021. The Bylaw recommendations have been accepted.
8. Training Committee Chairperson’s Report
Carolyn advised the Virtual Basic Steward Training has been concluded. The course went well with Canvas and Mural accepted as good tools to facilitate this type of training. Most people felt the duration of the training was too long. One person preferred this type of virtual meeting versus face-to-face. One member stated if she was not on parental leave, being a shift worker, she would not have been able to get the time off to attend this type of virtual meeting. The Education Department worked hard to get this course down to the four week duration it is at presently. Carolyn felt it was great that ERO’s could be borrowed from other regions to facilitate this course.
The next Virtual Basic Steward Training will be a National course with invitations send to each region’s Steward-In-Waiting to participate. In consultation with the regions, it was decided the National VBST will be held sometime in the fall of 2021.
Some Regions have sent out an expression of interest to hold Virtual Basic Steward Training (VBST) with very little response. Although the NCR Region is hosting a VBST with 15 participants.
Kim advised that the policy states 20 participants per class. The Atlantic Region, in consultation with the ERO’s, have agreed upon 22 participants per class. Other regions have agreed upon 25 participants per class. The minimum number to hold a class is 10 participants.
Carolyn continued, advising the TEC Committee and the Atlantic Chairs were not advised about the new online courses being piloted in the Atlantic Region. Not all regions are doing their Advanced Training Schools virtually. Virtual Training does not mean the member taking these courses cannot take the course again for five years. A system is being devised by IT to differentiate training in a members PIMS profile. This will separate virtual training from in person training in a members profile for future reference. Joanna and Richard will be doing a one day Harassment course. Next TEC Meeting will be in June or July.
Motion #3 Carolyn moved and Christine seconded that the Regional Director’s report be approved as presented. CARRIED
9. 77th ARC Ongoing Planning Review
Catherine stated, in light of the decision for reverse approvals at the ARC, it is important for motion movers and seconders to state their full name and Constituent Body clearly for the minutes. As there have been some confusion with members on what their constituent body is, Cathy will send out a reminder email to participants on the importance of it being displayed. Executive to explain at the beginning of the ARC what a constituent body is for members who are confusing it with their Group.
Roll call will be done by Catherine and Donna.
A text group will be set up during the ARC with Marcel, Scott, Kim, Catherine and Donna for communication purposes.
There will be a 77th ARC Pre-meeting on May 28th to go over the ARC.
ACTION: Catherine to send out email reminder to 77th ARC participants on the importance of displaying their constituent body on ZOOM.
10. New Business
Evening events being held on Wednesday night – Jennifer asked why Steward Check-Ins are being held on Wednesday nights. Catherine stated this is based on the ERO’s workload and availability. The option given to the ERO’s was Tuesday, Wednesday or Thursday nights.
11. Adjournment
Motion #4 Phil moved and Gerald seconded that the meeting be adjourned.
CARRIED