Atlantic Regional Executive Meeting Minutes
Lord Nelson Hotel, Halifax NS – February 26, 2022
CHAIRPERSON: Manny Costain
EXECUTIVE: Jennifer Cantwell
Cathy Hebert
Gerald Hill
Carolyn Hynes
Christine LeDrew (via Zoom)
Kelly MacKinnon
Scott McConaghy
Yvonne O’Keefe
Mike Pauley
STAFF: Donna Davis, Recording Secretary
1. Welcome and Directors’ Opening Remarks
Manny welcomed everyone and called the meeting to order at 9:10 AM. Land acknowledgment was read.
2. Ice Breaker
Manny Costain proceeded with an Ice Breaker. Yvonne O’Keefe will do the ice breaker for the April meeting.
3. Agenda
Add Recognition for Paul Hartigan, School Fundraiser and AYPC Committee under New Business.
Motion #1 – Cathy Hebert moved, Yvonne O’Keefe seconded that the agenda be approved as amended. CARRIED.
4. Approval of Regional Executive Minutes
The minutes of December 3, 2021, were reviewed.
Motion #2 – Carolyn Hynes moved, Cathy Hebert seconded that the minutes be approved as presented.
CARRIED.
5. Action Items Review
Manny reviewed the Action Items.
Action Items
Atlantic Regional Executive
December 3, 2021 – Lord Nelson Hotel, Halifax NS
|
#
|
Action |
Item/Completion Deadline |
Completed/Progress |
BF |
|
1 |
Christine, Carolyn and Jen |
Finalize the deck and speaking notes on Health and Wellness and forward them to Catherine.
|
ONGOING |
|
|
2 |
Mike, Scott and Phil |
Complete the NB portion of the deck and speaking notes on OSH Basics and forward them to Catherine.
|
ONGOING |
|
|
3 |
Kim |
Prepare deck and speaking notes on the topic of your choice and forward them to Catherine.
|
REMOVE |
|
|
4 |
Carolyn |
Bring the completed Lunch and Learn decks to TEAM Committee for review.
|
REWORD |
|
|
5 |
Kim |
Arrange for the Executive to review the Lunch and Learn decks on a future video conference.
|
REMOVE |
|
|
6 |
Kim |
Convert the Consent Culture presentation into a Lunch and Learn deck.
|
REMOVE |
|
|
7 |
Donna |
Send Christine Feedback Draw Winners.
|
ONGOING |
|
|
8 |
Christine |
Post the Feedback Draw winners to Facebook.
|
ONGOING |
|
|
9 |
Donna |
Add the Feedback Draw winner of the previous event to the facilitator’s speaking notes.
|
ONGOING |
|
|
10 |
Donna |
Add Elections Sub-Committee Mandate review to the January 2022 Executive Meeting Agenda.
|
DONE |
|
|
11 |
Donna |
Remove names and emails from feedback results reported to the Executive moving forward.
|
REMOVE
|
|
|
12 |
Donna |
To send an email to Stewards in Waiting whose applications have expired, inviting them to re-apply.
|
REMOVE |
|
|
13 |
Manny |
To bring to finance Chair & Director and bring to board for discussion on members attending meetings in an area you do not reside. |
DONE |
|
|
14 |
Carolyn |
From the June 25, 2021 meeting minutes – Carolyn mentioned training ideas coming from the Human Rights report.
|
REMOVE |
|
|
15 |
Donna |
To rebook the virtual Atlantic Regional Steward Check-In for every two months. |
ONGOING |
|
|
16 |
Donna |
To book a Branch and Provincial Group President’s Virtual Check-In once each quarter. |
ONGOING |
|
|
17 |
Kelly |
To purchase coil bound notebooks with the Atlantic Logo. |
DONE |
|
|
18 |
Kim |
To send out virtual gift cards to AGM Delegates |
DONE
|
|
|
19 |
Kim |
To send $100 virtual gift cards to Gerald |
DONE |
|
|
20 |
Kelly |
To send Every Child Matters T-Shirt to Greg Scriver to thank him for being a guest speaker at the Steward Council. |
DONE |
|
|
21 |
Donna |
To add 2023 Budgets to Agenda for next Executive Meeting. |
DONE |
|
|
22 |
Donna |
Scope out new properties for meetings, One suggestion was the Hilton Garden Inn, St. John’s, NL. |
ONGOING |
|
|
23 |
Cathy |
To deliver the donation to the Mi’kmaw Native Friendship Centre and get a picture taken. |
DONE |
|
|
24 |
Christine |
To put together a Newsletter |
DONE |
|
|
25 |
Donna |
To check to see which Branch is the next on the list for a profile In the Newsletter |
DONE |
|
|
26 |
Kim |
To put in a request for Donna to attend the next Executive Meeting. |
DONE |
|
|
|
|
|
|
|
6. Calendar of Events
Manny reviewed the Calendar of Events.
7. Regional Director’s Report
Manny advised that his Director’s Report is on the Google Drive for review, along with his Board of Director’s Report. Manny gave some insight into the Black Classification Lawsuit and some issues they were facing.
Motion# 3 Manny Costain moved and Cathy Hebert seconded approval of the Atlantic Regional Director’s Report. CARRIED
8. Financial Report
Gerald went over the Financial Statements for the period ending January 31, 2022. Gerald went over some suggestions from the Auditor, namely, to always save the check stub, even though invoice and receipts were in the check book the stub was missing. Some random checks and balances in regards to the fundraising, in particular the number of tickets sold, cash taken in and recorded in financial records along with a receipt from vendor who received the donation.
Motion# 4 Gerald Hill moved and Kelly MacKinnon seconded to accept the 2022 Budget as amended.
Motion# 5 Gerald Hill moved and Kelly MacKinnon seconded Gerald’s Financial Report.
9. Training Committee Chairperson’s Report
Carolyn Hynes, Chair of the Training Committee, went over her report submitted on google drive. Cheryl Owens-Carr and Elissa McCarron will be the ERO’s attending the steward Check-In on March 8, 2022. There will be a Meet & Greet from 5 pm to 7 pm on the Thursday of the Training School for members only.
Action: Donna to make up two drink tickets for each member for the Meet & Greet.
Atlantic Regional Training School Friday evening event will be Halimac Axe Throwing with pizza and snacks and drink tickets. Spouses welcome.
Action: Jennifer Cantwell to book Halimac Axe Throwing.
Action: Donna to let Jennifer know how many spouses were registered in Cvent.
Action: Jennifer to get quotes from different local restaurants for ARC Directors Dinner.
Motion # 6 Carolyn Hynes moved and Jennifer Cantwell seconded the Training Committee Chairperson’s Report.
10. Committees of the Board Reports
a. Training and Education Committee (TEAM)
Action: Manny to send a letter to Committees of the Board leads advising them of their duties in relation to reports.
11. New Business
a. Elections Sub Committee Mandate Review- Committee members will consist of Christine LeDrew, Mike Pauley, Cathy Hebert and Kelly MacKinnon. Members of this committee will oversee the elections at the Atlantic Regional Council.
b. 2022 Regional Council Proactive Planning
i. 2022 Final ARC Allotment – Scott went over the 2022 Final ARC Allottment.
Action: Scott to put together some guiding principles for creating the ARC delegat ii. ARC Draft Agenda – Eva Henshaw will be our ARC guest on Saturday at 10:30 am. Jenn Carr will attend our Steward Council. The Constituent Body Profile this year is St. John’s, NL. The presentation will be on Resolutions which will be facilitated by the Training Committee.
Action: Donna look for Resolution presentation material and add it to the Training Committee Meeting in April.
c. Executive Member of the Year Award – this goes out with the ARC Allottment letter and announcement.
d. Meeting schedules for 2023, up to 2024 ARC – dates and places have been determined.
Action: Donna to get quotes for these meetings and send to Gerald to complete Budgets.
e. Feedback Draw Winner, gift card distribution – Manny will send out gift cards to winners going forward.
f. New AGM Formula 2023-2026 – Scott went over the new AGM Delegate Formula, based on the formula of 1 delegate for every 200 members, this region will have 28 delegates this year. Branch and NB Group Presidents get a seat besides this formula. Resolutions for the AGM have to be decided on at our Atlantic Regional Council 2022. Executive get their seats through their branches. Call goes out on July 18, 2022 for AGM Delegates.
Action: Scott to prepare notes on AGM Delegate Allotment formula for future reference.
g. Resolution for 2022 PIPSC AGM to define Regional Membership. To be ready for ARC in 2022 – Manny to reach out as per action Item #13 above.
h. Vice-Chair Position – Mike Pauley has been acclaimed as Executive Vice-Chair.
Action: Donna to change on Web and Executive Listing
12. Round Table
Yvonne mentioned that booking travel for meetings is frustrating. She asked if a member living in another region run for the Executive, the response was yes.
The round table then focused on everyone being happy to be back, and where we are headed in the future. Scott mentioned Manny was doing a great job.
Motion #6 – Christine LeDrew moved and Mike Pauley seconded that the meeting is adjourned at 6:00 PM Atlantic time. Kim passed the gavel to Manny.