Minutes – Lower Mainland BC SP Subgroup Executive Meeting #8

Minutes – Lower Mainland BC SP Subgroup Executive Meeting #8

Date: October 21, 2026

Time: 6:00 – 7:30PM

Location: Zoom – Virtual

Executive Members
Bryan Chen
Marianne Quat
Helen Lu
Hugo Wong
Kacy Wang
William O’Shea
Amy Minh – Regrets

Call to Order
Meeting called to order at 6:10pm

Approval of Agenda
Agenda approved. M/S/C

Positions for Executives
Bryan to continue as President
Hugo to continue as Secretary
Marianne to continue as Treasurer and Vice President

Approval of Draft Minutes
Motion to approve minutes from Aug 31 meeting. M/S/C

Business Arising from the Minutes 

President’s Report
Sub-Group Logo
Suggested edits were implemented. Logo finalized.
SP President’s Meeting (St. John)
Held Oct 2-3. Discussed bargaining (proposals, central table issues, etc.), sharing ideas on engagement events, media training session, consultations.
Decision to maintain BT funding.
Forecasted financial deficit due to members lost through WFA, so PIPSC planning some changes to minimize the blow (e.g., restrictions to travel, hospitality, councils (regional & steward), hiring, office footprint, Navigar, participation with other labour organizations).
Steward Council – October 23 – 24
Held in Vancouver. Workshops, networking events, and engaging non-stewards.
PIPSC National AGM – November 28 – 29
Resolutions have been posted on PIPSC website. Members can view proposals to be voted on at AGM.
Bargaining Updates
Bargaining team held Q&A update with members after a second meeting with TBS.
Bryan provided an overview of key proposals.
Acceptance of verbal report. M/S/C

Treasurer’s Report
Marianne provided an update on the financial status of the subgroup. New allowance amount for subgroup is less than expected, so spending will be monitored more closely.
Commitments for upcoming events were reviewed.
Acceptance of verbal report. M/S/C

Event Recap
AGM
Overall turnout more than last year, potentially due to favourable location.
Boating Picnic – September 26
High turnout, slightly more than budgeted for, likely due to family-oriented nature.
BC/Yukon Online Trivia Night
Good turnout, no extra cost to us. Gift card raffle prize.
Pool and Pizza – October 15
Modest turnout, Billiards at Commodore Lanes.

Sub Group 2026 Plans and Activities
Follow-up pickleball event – November 8
More applicants than player spots. Will offer non-player spots to those not selected as players.
Pizza Trivia Night at Cafe Marie – November 18
Downtown Vancouver venue, ours for the evening. To provide drink tickets and raffle off remaining gift cards. Opened up invites to other subgroups.
Lunch & Learn survey/event?
Decent number of responses on desired lunch & learn topics.
Upcoming lunch & learn on Types of Leave, hosted by Surrey White Rock with Rob Macdonald as speaker.

New Business
Visibility clothing from local supplier?
For execs to wear at engagement events. Will narrow down selection of apparel types featuring our logo, each member to choose one.
Subgroup supports spending up to $450 towards this. M/S/C 
ACTION: Bryan to research and provide options (pricing, styles)
Other visibility item ideas for giveaways at engagement events
To collaborate with other subgroups for cost-sharing. Members encouraged to brainstorm ideas to share at next meeting (past examples include phone holders, tote bags, etc.).
In-Person Exec Meeting/mini-Dine Out
To be held Nov 5 in downtown Vancouver. 
Future event suggestions (with CWS & CBSA)?
Group class/workshop with art/nature theme; evening show at HR MacMillan Space Centre; Curling.
To research potential cost, venue specifics, etc.

Location and Preferred Dates of Next Meeting
5:30pm on Nov 5 at Din Tai Fung.

Adjournment
Meeting adjourned at 7:41 PM. M/C