AGM Resolutions 2026

Be it resolved that the 2026 AGM receive the Institute audited financial statements for the fiscal year ending June 30, 2026.

RSC: No Comment

Be it resolved that BDO be appointed as auditors of the Institute for the fiscal year ending June 30, 2027, and its related entities, for the fiscal year ending December 31, 2027.

LEGAL: Remove the reference to ‘related entities’, the LF, BT etc. should be handled through their own processes and their own AGMs.

RSC: No Comment

Be it resolved that the 2026 AGM approve the budget for the period of July 1, 2027 to June 30, 2028.

RSC: No Comment

Whereas inflation is an ongoing concern in budgetary considerations for the Institute;

Whereas PIPSC has a history of approving dues increases on an infrequent basis causing a detrimental impact on the services provided to members;

Whereas the last dues increase resulted in seven years of inflation impacting the ability of PIPSC to provide services to its members;

Whereas an inflationary based dues increase would resolve these concerns;

Whereas in  2022 the annual CPI inflation was 6.8% and in this scenario would have been capped at 3%. In 2023,CPI inflation was  3.9% which would have been capped at 3%. In 2024 the CPI inflation was 2.4% and in 2025 it was 2.1 which would have resulted in $0.09 per working day.

Be it resolved that PIPSC membership dues be indexed to Bank of Canada CPI inflation annually, starting July 1st 2027 based on the annual number calculated on December 31st of the previous calendar year, with an indexing cap of 3.0% per year.

Legal: The resolution needs to clarify which particular index/calculation of CPI.  There are 12-month change rate or calendar year average; they are different measures and its not clear which one the resolution speaks to.

The resolution should also deal with negative inflation.

Conflict with Resolution #1

 Finance:

Current Monthly Dues – $90.06

Current Annual Dues – $1,080.72

Post Adjustment Monthly Dues – $92.76

Post Adjustment Annual Dues – $1,113.14

Total maximal Impact at 3% adjustment

Monthly $2.70

Annually $32.42

Dues amount amended yearly for inflationary adjustment

RSC: Would be implemented in July of 2027

Whereas fixed nominal dues for Regular and Rand members represent a varying fraction of members’ income and their buying power erodes, sometimes rapidly, with inflation, and the impact of nominal dues increases falls disproportionately on members with lower incomes who tend to be younger,

Whereas PIPSC is a labour union comprised of members earning a wide range of salaries as well as ones who are retired,

Whereas fixed nominal dues also result in long periods of frozen dues followed by significant increases,

Whereas the current system requires the Institute AGM to engage in periodic debates to merely keep up with rising costs associated with inflation,

Whereas many of our fellow unionists have successfully implemented dues as a function of income in a variety of pay systems including those of the Government of Canada,

Be it resolved that PIPSC change its dues for regular members and Rand deductees as of July 1, 2028, to 0.95% of the maximum salary at the member’s group and level, pro-rated for part-time workers. Other categories of members shall pay dues based on the 2026 rate applicable to them, adjusted annually and retroactively to January 1, 2027, using the same adjustments on the same dates as the Canada Pension Plan.

WHEREAS the Professional Institute of the Public Service of Canada (the Institute) is committed to the principles of fairness, transparency, and accountability in all its operations, internal relations, and governance structures, and the Institute’s mandate is to provide the highest quality representation to its members, both collectively and individually, in particular by acting with honesty and fairness;

WHEREAS each member of the Board of Directors must conduct his or her personal affairs in a manner that preserves confidence in the Institute’s integrity, objectivity, and impartiality, and must avoid not only actual conflicts of interest, but also the appearance of a conflict, and that the Institute’s Conflict of Interest Policy provides guidance and guidelines for addressing actual or perceived conflicts of interest for the Institute’s Board of Directors;

WHEREAS the Institute currently has a Dispute Resolution and Discipline Policy (“DRDP”) that includes procedures for resolving disputes among members and for addressing allegations of misconduct, and that this policy was adopted with the clearly stated intention “to depoliticize the process by removing complaints from the Executive Committee and the Board of Directors”;

WHEREAS the Institute also promotes the resolution of disputes through dialogue, cooperation, respect, and understanding, including through informal interventions, coaching, mediation, facilitated discussions, and other non-adversarial means;

WHEREAS existing internal procedures, while useful, do not always provide members with an impartial and confidential avenue for expressing their concerns regarding the very functioning of the Institute, including decisions made by staff, elected representatives, or committees, in a manner distinct from the formal complaint and disciplinary processes;

WHEREAS many labour unions, professional organizations, and public sector institutions in Canada and internationally have established independent ombudsperson offices to provide an impartial, confidential, and accessible forum to address concerns raised by members regarding the organization’s actions or inactions; and

WHEREAS the Statement of Ethical Principles of the Forum of Canadian Ombudsmen (FCO) states that an ombudsperson must be held to the highest standards of independence, impartiality, fairness, confidentiality, and credibility, and must uphold the values of justice, fairness, respect, empathy, honesty, integrity, and transparency;

BE IT RESOLVED THAT the Institute, in its operating budget, set aside the necessary funds to create and maintain a permanent Ombudsperson position within its staff. The job description and responsibilities for this position will be determined in accordance with current staffing procedures.

BE IT FURTHER RESOLVED THAT the Institute commits to completing this process within an accelerated timeframe, no later than the next AGM in 2027.

Legal: BL 13.2.1 – The AGM role is to set policy and the budget of the Institute (BL 14.1.9).

This resolution goes further and into the operations of the Institute by establishing an Ombuds within the staff, allocating unspecified funds to be completed by AGM 2027.

The CNCA assigns management of the corporation’s affairs to the Board of Directors (see also BL 15.2.1).  The resolution leaves the Board no apparent discretion over whether this staff position is affordable. How it fits within the staffing plan or how it will be funded.

The resolution is difficult to reconcile with the CNCA and our BL.

It would be better from a governance perspective if the resolution orders the Board to cost an Ombuds person within the staffing plan and develop a cost proposal to report to the next AGM.

Finance: Cost of Position, assuming G10, would be costed at $225,000 to 250,000 which includes salary, fringe benefits, etc.

RSC: No Comment

Whereas the base amount for Groups ($1,000), Branches ($750) and Subgroups ($750) have been increased

Whereas these increases have the potential maximum increase of 5.45%, 6.36% and 16.88% respectively

Whereas regions received no increase

Whereas a 5.8% increase for Regions would represent an increase of $0.50 for the first 5,000 members

Whereas this would represent a maximum increase of $2,500 per region

Whereas regions are faced with similar financial challenges

Therefore be it resolved that the following change be made to the Policy for Constituent Body Allocations;

5. Funding Formula

Regions will receive $5 $5.50 per member for the first 5,000 members plus $2 per member in excess of 5,000 members

Finance: Impact is $15,000 to the overall budget allowance.  Note, at the end of December 2025, there was $128,000 in regional bank accounts.

RSC: No Comment

Whereas PIPSC has recruitment and retention issues in getting young people interested and involved in their union.

Whereas despite this, many young professionals have stepped up and have made huge contributions to PIPSC through participation on constituent body executives, participation in committees, as stewards, and more.

Whereas awards serve as an opportunity to recognize and celebrate the outstanding contributions of members.

Whereas it is important to celebrate the contributions of young members to encourage retention, to inspire other young members, and to acknowledge the importance of their contributions.

Therefore be it resolved that PIPSC create an annual Young Professional of the Year Award, to be awarded to a young member (as defined by the currently accepted institute definition of young professional) whose outstanding contributions to PIPSC have made an impact on the institute as a whole.

Be it further resolved that the award be awarded based on guidelines to be determined by the Office of the President, in consultation with the national Young Professionals Committee.

Legal:  Otherwise, it would require an amendment to BL 26

Finance: Total cost approx. $5,000 for award winner and guest as attendees to AGM.

RSC: No Comment

Note: Awards are currently included in the Bylaws – Proposals at this year’s AGM may move them to policy.

Whereas the Human Rights and Diversity Committee (HRDC) plays a key role in shaping PIPSC’s equity and inclusion efforts;

Whereas the voices of diverse equity-deserving members are essential to guiding this work and their lived experience must be meaningfully included in these discussions;

Whereas the current regional selection model for HRDC members does not guarantee representation from each equity-deserving group, leaving a gap in considering the lived experiences of our diverse membership;

Be it resolved that PIPSC restructure the Human Rights and Diversity Committee to include one designated seat for a representative from each equity deserving group, as identified in the Modernized Employment Equity Act (Indigenous, 2SLGBTQIA+, Racialized Persons, Black Persons, Women, Persons with Disabilities) while ensuring regional representation;

Be it further resolved that Each equity caucus (Indigenous, 2SLGBTQIA+, Racialized Persons, Black Persons, Women, Persons with Disabilities) shall select 2-3 candidates to be their spokesperson amongst the self-identifying members and those connected to the community of their respective caucus to be their representative member on the HRDC. The Board of Directors shall take the top ranked candidate where possible but shall look to the 2nd and 3rd candidates where necessary for regional representation.

Be it further resolved that for the purpose of committee membership selection, demonstrated lived experience relevant to human rights, equity, diversity, and inclusion shall be considered as the primary qualification.  In addition, the committee should make every effort to ensure that candidates with such lived experience are considered with priority and selected to reflect representation from all regions across Canada.

Legal:  It should be clarified that the Modernized Employment Act was proposed but never enacted.

I think the text needs to be reconciled with BL 17.1.3.1 since the Board appoints committee members, the use in the text of “shall take the top ranked candidate” leaves uncertain if the Board could override that process since it is their Final Decision.

It also needs to be reconciled with BL 17.1.3 – it seems to replace regional composition with a caucus-designated seat model.

RSC: No Comment

Note: Committees are currently included in the Bylaws – Proposals at this year’s AGM may move them to policy.

The language around “spokesperson” is defined by the institute.

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to   Resolution B03 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to   Resolution B04 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B05 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B06 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B07 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B08 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B09 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B10 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B11 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B12 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B13 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B14 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B15 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B16 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B17 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B18 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B19 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B20 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B21 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B22 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B23 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B24 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B25 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B26 on the AGM App)

Rationale

Phase Two (2) of the comprehensive review of the PIPSC Bylaws has been completed. As part of this phase, the following bodies were consulted:

• Board of Directors
• Advisory Council (AC)
• Bylaws and Policies Committee (BLPC)
• Retired Members’ Guild (RMG)
• PIPSC staff

The linked summary provides a side-by-side comparison of the Bylaws and is organized as follows:

• Column 1 – Bylaw wording as of the 2025 AGM
• Column 2 – Proposed wording for consideration at the 2026 AGM
• Column 3 – Explanation and clarification of the proposed changes, where applicable

Please note that some proposed changes to the French version may differ from those identified in the English version. As part of this review, the Institute is also taking the opportunity to ensure that the English and French versions of the Bylaws are consistent and convey the same meaning.

Be it resolved that the Institute Bylaws be revised as follows:

(please refer to  Resolution B27 on the AGM App)

10.4 ADVISORY COUNCIL

10.4.3 Steering Committee The Advisory Council shall have a Steering Committee comprising the Chair, the Vice-Chair, the AC Director, Chair of the Working Group on Consultation, Chair of the Separate Employers Group, a representative of Group Presidents from the Treasury Board Groups and a representative of the Group Presidents from the Federal Government Agencies other than the Treasury Board. one (1) representative from each of the three (3) categories of employers elected from amongst Group and Consultation Team representatives employed by each category of employers: one (1) from Treasury Board, one (1) from Federal Government Agencies other than the Treasury Board and one (1) from the separate employers.

10.4.4 Elections

10.4.4.2 AC Steering Committee (Except AC Director) Each year, there shall be an election of Officers of the Advisory Council. The newly- elected Officers shall take office immediately following the meeting at which they were elected. The Chair, the Treasury Board representative and the Federal Government Agencies representative shall normally be elected in even-numbered years. The Vice-Chair and separate employers’ representative shall normally be elected in odd-numbered years.

AGM 2015

10.4.4.2 AC Steering Committee (Except AC Director) (New) In the same year as the election of the AC Director, all positions of the AC Steering Committee shall be elected for a three-year term at the meetings preceding the PIPSC AGM. The Chair, Vice Chair, a representative of Group Presidents from the Treasury Board Groups, a representative of the Group Presidents from the Federal Government Agencies other than the Treasury Board, representative of Group Presidents from the Federal Public Services, Chair of the Working Group on Consultation and Chair of the Separate Employers Group shall be elected at the Advisory Council meeting or their respective meetings. The newly- elected Officers shall take office immediately following the meeting at which they were elected.

10.4.4.5 Vacancy – AC Steering Committee If a position, other than the position of AC Director, becomes vacant during the term of office, the remaining members of the AC Steering Committee shall act to fill the vacancy by election at the next meeting. until the expiry of the original term of office. the next meeting where a member will be elected to complete the term of the vacant position.  If the position of Chair becomes vacant, it shall be filled by the Vice-Chair, until the end of the term. If the position of AC Director becomes vacant, it shall be filled as provided for in these By-Laws. If a member of the AC Steering Committee is no longer eligible to be a member of the Advisory Committee, then their position will be vacated automatically.

RSC: Change is regarding the composition of the AC Steering Committee – more housekeeping

Cost to add an addition person x 6 meetings

(practice already in place for the past seven years)

WHEREAS the mandate of PIPSC’s Finance Committee is as follows:

The Finance Committee shall be responsible for reviewing budgets, financial statements, the management of Institute assets, financial policies, member claims and other financial matters of the Institute and shall make recommendations to the Board of Directors;

WHEREAS most of these tasks fall under the responsibility of the regional treasurers;

WHEREAS the presence of treasurers on this committee would allow for better alignment between regional and national realities;

WHEREAS the chair of the Regional Training Committee already serves on the National Training Committee;

BE IT RESOLVED to amend Bylaw 17.6.1 regarding the composition of the Finance Committee as follows:

17.6.1 Composition – There shall be a Committee of the Board to be known as the Finance Committee, consisting of five (5) to seven (7) members. The chair shall not be a signing officer of the Institute. The treasurer of each Region shall be the designated person sitting on this committee. Each Region shall designate an alternate should the treasurer be unable to attend the meeting.

Legal: If this were adopted it would create an issue with quorum. The Treasurer of each region become ex-officio members, but Under BL 17.1.4 ex-officio members do not count towards quorum – in this case it would only the Chair would count towards quorum and this would be a legally problematic result.

RSC: No Comment

Note: Committees are currently included in the Bylaws – Proposals at this year’s AGM may move them to policy.

Whereas groups may wish to collect supplemental dues to further the goals of that group,

Whereas groups currently have to get approval from the PIPSC AGM to collect supplemental dues for their group,

Whereas supplemental dues for groups have no impact on anyone outside the group,

Therefore, be it resolved that PIPSC bylaw 14.2.3 be revised as follows:

14.2.3 Supplementary Fee Levy

14.2.3.1 Groups

Notwithstanding By-Law 14.2.2, the fees set by an Annual or Special General Meeting need not be identical for each Group.

When a Group, by majority decision of that Group, requests that a budgetary item be established for the benefit of that Group, it shall be entitled to request an Annual or Special General Meeting to approve a fee adjustment to enable extra services to be provided to that Group.  Passes a resolution at an Annual or Special General Meeting of that Group for a supplemental fee levy for members of that Group, a fee adjustment shall be enacted for that Group.

RSC: No Comment

Whereas: The core principles of unionism include solidarity, equity and non-discrimination, where we strive to treat all members fairly and equally, and where strength comes with numbers;

Whereas: Unlike Regular Members, who rightfully can rejoin the Institute so long as they are represented by PIPSC, Retired Members currently can only apply once in their lifetimes;

Whereas: This limitation places an unfair and arbitrary barrier on some outstanding and incredible retired members who miss deadlines due to serious illness and other reasonable ‘life’ challenges;

Whereas: It is understood that this provision was not strictly followed for some 40 years to allow for exceptions to the rule and ensure the proper respect to former members who believe in the cause, wanted to continue to support Regular Members, and belong to the Institute; and

Whereas: There appears to be no strong current justification or rationale to maintain such a limitation.

Be it RESOLVED THAT PIPSC By-Law 4.4.2.1 be revised with the removal of the words “”and can only apply once under this article” and would now read:

4.4.2.1 A current or former Regular member shall be eligible to become a “Retired member” under one of the following circumstances and can apply only once under this article: a) a current Regular member in good standing who superannuates, or b) a former Regular member who superannuates while the Institute represents their current or former bargaining unit or starts to receive a pension which they had previously deferred upon retirement. Application is subject to the approval of the Board.

Legal:  will require special resolutions & class votes in accordance with ss. 197 & 199 of the CNCA.

RMG votes first: if carried regular members vote. IF either vote fails, the motion fails.

RSC: No Comment

WHEREAS PIPSC is a union that supports the engagement of its members to become more involved in PIPSC Constituent Bodies especially at the Branch level and,

WHEREAS PIPSC supports equity among Branch and Group Constituent bodies and,

WHEREAS PIPSC supports Branches through encouraging succession planning and mentoring within constituent bodies and,

WHEREAS at the 2024 AGM, PIPSC amended By-law 10.1.5 Group Executive to permit the maximum size of Group Executives to be 4 for Groups of less than 45 members and total number of Officers to be 15 for Groups with more than 2000 members and,

WHEREAS there are only nine (9) Branches in PIPSC with less than forty-five (45) members and ten (10) with more than two thousand (2000) members,

WHEREAS the costs of adding one or two members to the executive of 19 Branches will be minimal,

Therefore be it resolved that PIPSC amend bylaw 11.5.3 on Branch Executive size to increase the maximum size of the executive for a Branch with less than forty-five (45) members to four (4) and the maximum number of Officers from eleven (11) to thirteen (13) members.

11.2.3 Branch Executive. The maximum number of Branch Executive members shall be based on the size of the Branch in accordance with the following table.

Branch Size Maximum Number of Executive Members
45 or less                                4
46 to 55                                  5
56 to 65                                  6
66 to 500                                7
501 to 1000                            9
1001 to 2000                          11
Over 2000                               13

A Branch Executive shall normally consist of up to one (1) Executive member per ten (10) members of the Branch rounded to the nearest ten (10), with a minimum of three (3) four (4) and maximum of eleven (11) thirteen (13). Officers shall normally comprise a President, a Vice-President, and a Secretary-Treasurer or, alternatively, a Secretary and a Treasurer. The term of office of an Executive member shall not exceed three (3) years. The results of Branch elections, listing the names, positions, addresses and home and office telephone numbers, shall be forwarded forthwith to the Executive Secretary. The Executive shall meet at least three times a year.

WHEREAS the primary purpose of a bargaining team is to represent the interests, working conditions and collective bargaining priorities of employees actively employed within the bargaining unit; and

WHEREAS collective bargaining outcomes directly affect Regular Members through wages, workload, staffing, telework, classification, contracting, workplace modernization, leave provisions and other terms and conditions of employment; and

WHEREAS democratic accountability within collective bargaining is strengthened when bargaining representatives are themselves active members of the bargaining unit whose terms and conditions of employment they are negotiating; and

WHEREAS Retired Members continue to provide valuable institutional knowledge, mentorship and historical perspective to the Institute;

BE IT RESOLVED THAT By-Law 4.5 be amended by adding the following: Only Regular Members in good standing shall be eligible for appointment to an Institute bargaining team or bargaining committee.

BE IT FURTHER RESOLVED THAT a Regular Member who becomes a Retired Member while actively serving on a bargaining team or bargaining committee may continue serving until the conclusion of that bargaining round, but shall not be eligible

for appointment or reappointment to a subsequent bargaining round unless they again qualify as a Regular Member.

BE IT FURTHER RESOLVED THAT By-Law 4.5.1 be amended to read: Groups and Sub-Groups may, in accordance with their Constitutions, determine the level of participation of Retired Members in their affairs, except where these By-Laws expressly reserve an activity or position to Regular Members.

BE IT FURTHER RESOLVED THAT any consequential amendments required to Institute policies, regulations or procedures to give effect to these By-Law amendments be made accordingly.

Legal: will require special resolutions & class votes in accordance with ss. 197 & 199 of the CNCA.

The resolution as written would not require a regular member to be part of the group in bargaining (e.g., a member of the SH group could be part of the AFS bargaining team). That should be addressed

RSC: No Comment

Whereas stewards regularly receive, transmit, and store confidential and sensitive member information in the course of their duties, including information related to grievances, workplace disputes, labour relations matters, and other protected union business;

And whereas the use of employer-issued email accounts for steward duties may create risks to confidentiality, privacy, independence, records control, information security, and member confidence;

And whereas the use of an official PIPSC email address provides a more appropriate communication channel for steward business and supports better protection of member information, professionalism, consistency, and continuity in steward operations;

And whereas existing stewards should be given a reasonable transition period, administrative support, and an opportunity to resolve technical or access issues before any consequence is applied;

Be it resolved that PIPSC adopt a requirement, through the appropriate by-law, steward policy, and administrative procedure changes, that all stewards obtain and maintain access to an official PIPSC email address;

Be it further resolved that PIPSC require stewards to use their official PIPSC email address as the primary email channel for steward-related PIPSC business, subject to reasonable exceptions, urgent circumstances, technical limitations, and any applicable duty to accommodate;

Be it further resolved that this requirement be implemented following a transition period of not less than six months from the date of adoption;

Be it further resolved that during the transition period, existing stewards who do not yet have a PIPSC email address be notified of the requirement and provided reasonable administrative support to obtain, activate, access, and use their account;

Be it further resolved that any appointment, renewal, or continuation issue arising from non-compliance with this requirement shall be addressed in accordance with the Institute By-Laws, the Policy on Stewards, applicable appeal processes, procedural fairness, and any applicable duty to accommodate.

RSC: No Comment

Whereas PIPSC previously participated and organized annual lobbying events and,

Whereas PIPSC’s lobbying needs to be more robust to influence politicians on issues important to our members,

Whereas PIPSC’s current lobby program has reduced the organization’s flexibility to  promote members issues during elections and respond to changes in government direction like Return to Office and Comprehensive Expenditure Review,

Whereas the Advisory Council has raised this issue for several years without remedy,

Be it resolved that the Board of Directors implement a fully functional lobby program that includes multiple annual engagements per year, which supports Federal and non-Federal lobbying, tracks all contacts and engagements, builds the necessary skills amongst our activists and creates and maintains the required information on PIPSC lobbying topics to be used in our lobbying efforts. The program should be developed and implemented by July 1st, 2027.

RSC: This was previously raised with the Board – key piece missing at the Institute and resolution is putting it in place – Comms already working on this

Will have financial implications but cannot be quantified until after the scope is detailed

Whereas PIPSC Policy on Balancing Union Activity and Family Life provides opportunities for members to receive a compensatory day of rest for various union activities,

Whereas PIPSC members are frequently unaware of their entitlement to compensatory days of rest under the Policy on Balancing Union Activity and Family Life,

Whereas a member’s entitlement to compensatory days of rest in the Policy on Balancing Union Activity and Family Life varies according to the clause under which they qualify,

And whereas, the ambiguity creates a financial risk to the Institute by not understanding the potential number of days to be claimed within a given fiscal,

Be it resolved that PIPSC track members PIPSC Policy on Balancing Union Activity and Family Life, qualified days and develop a method to communicate to make members aware quarterly of their entitlements earned under the policy.

Finance: Internal Assessment necessary to understand requirements and current IT capabilities.  Unable to capture manually, data is consolidated in multiple systems, this change would require substantial automation.  Estimated cost, minimally $100,000 – $200,000.

RSC: No Comment

Requires manual intervention since systems do not connect.

Whereas members invest significant time and effort in researching, preparing, and submitting resolutions for consideration at the Annual General Meeting (AGM);

Whereas the time available during an AGM may not be sufficient to debate and dispose of every resolution submitted;

Whereas resolutions that are not reached during the AGM receive no formal consideration despite having been properly submitted by members;

Whereas the Board of Directors is responsible for the governance and strategic direction of the Institute between Annual General Meetings and is well positioned to consider matters referred to it by the membership; and

Whereas amendments to the By-Laws are reserved to the membership and should continue to be dealt with in accordance with the By-Laws and applicable rules governing By-Law amendments;

Be it resolved that all motions properly submitted for consideration at a PIPSC Annual General Meeting, with the exception of motions to amend the By-Laws, that have not been disposed of before the close of that Annual General Meeting shall be automatically referred to Advisory Council  for recommendations,

Be it further resolved that the Board of Directors shall consider recommendations from the Advisory Council for each referred motion at a regular meeting of the Board following the AGM, determine what action, if any, will be taken in response to the motion, and record its decision in the Board minutes; and

Be it further resolved that the Board of Directors report its decision and any resulting actions in the Board’s report to the next Annual General Meeting.

RSC: The Canada Not-for-profit Corporations Act (CNCA) stipulates that resolutions, other than bylaw changes, may be referred with clear direction to a body other than the Board. Note that only the Board may enact a resolution to change Institute policy.

Contrary to current Bylaws but permissible in the CNCA.

Whereas PIPSC policies provide the governance framework for the Institute;

Whereas members require adequate time to review changes to PIPSC policies in order to determine whether resolutions are necessary;

Whereas the deadline for submitting AGM resolutions may occur before members have had sufficient opportunity to review policy changes; and

Whereas greater transparency and timely access to information promotes meaningful member participation and strengthens the democratic governance of the Institute;

Be it resolved that the report containing all changes to PIPSC policies since the previous AGM that will be presented to the Annual General Meeting shall be produced and published to the membership no later than two (2) weeks before the closing date for the submission of AGM resolutions; and

Be it further resolved that the publication of the report include sufficient detail to identify each policy amendment, including the current wording, the previous wording (if applicable), and, where appropriate, the rationale for the change, to enable members to make informed decisions regarding the submission of AGM resolutions or amendments.

RSC:  Current Bylaw 15.2.5.3 presents a report to the AGM with all changes up to the AGM … We also provide a report to all CB & CT presidents after each and every meeting where a policy is revised.

Whereas stewards play a critical role in supporting members, addressing workplace concerns, and strengthening the union’s presence in the workplace;

Whereas members rely on the steward directory to identify and contact stewards who are available to provide guidance and representation;

Whereas changes in employment status, availability, workload, or work location may affect whether a steward is actively available to assist members;

Whereas maintaining accurate and up-to-date steward information helps ensure that members can easily identify active representatives when they require assistance;

Whereas clear and accessible steward contact information helps ensure that members can obtain timely representation and support when workplace issues arise;

Whereas accurate information regarding steward availability can also support effective planning for steward recruitment, training, and succession;

Therefore be it resolved that the National Capital Regional Council encourage the Institute to periodically verify steward availability and update the steward directory so that it accurately reflects active representation;

Be it further resolved that the Institute explore simple mechanisms that allow stewards to confirm or update their status on a regular basis in order to maintain an accurate and accessible directory for members.

Be it further resolved that the Institute consider conducting this verification on a regular basis, such as annually or bi-annually, to ensure the directory remains current and reliable.

Whereas the Policy on the Structure and Function of Constituent Bodies makes it possible to invite an observer to replace an executive member who is unable to attend a regional or group meeting;

Whereas, since the funds already allocated for the absent person’s participation would be used to cover the observer’s expenses, there would be no costs in addition to those already budgeted—which are, ultimately, very minimal (meal allowance and local transportation);

Whereas this approach would help to familiarize and interest delegates or members in getting involved at the local level after attending a meeting;

Be it resolved to allow branches and subgroups to replace any member of the executive who is absent from a meeting with an observer.

Policy on the Structure and Function of Constituent Bodies

5. Executive Meetings (2015 AGM)

The Executive shall meet as frequently as is required, keeping in mind the maximum allowed in the Institute’s By-laws and Policies.

Meetings will be scheduled in accordance with the availability of the members of the Executive, recognizing the frequency of meetings and the requirement to permit a balance between union activities and family life.

In the case of Regions, Groups, Sections or Sub-groups, if an elected Executive member is unable to attend a meeting, the Executive may invite a member or a Steward as an observer to the meeting. The funds for the absent Executive member will be used to cover the observer’s expenses, at no extra cost. Observers shall not have the right to vote at these meetings.

Executive meetings, other than Closed Sessions, are open to any member of the constituent body.

RSC: No Comment

Whereas PIPSC launched its new website in late winter 2026;

Whereas, in deployment processes, it is essential to test and ensure the quality of the results prior to final deployment;

Whereas, on the day of deployment, the French-language version of the new web platform was not working;

Whereas members of PIPSC’s French-speaking community who wished to access the information had to do so on the English-language platform;

Whereas the PIPSC’s lack of rigour regarding language issues constitutes a flagrant lack of respect for the Francophone community it represents;

Be it resolved that PIPSC, under the supervision of the Board of Directors, commit to ensuring that future deployments are functional in both (2) official languages prior to the official launch of the public-facing version;

Be it further resolved that PIPSC acknowledge its wrongdoing regarding the launch of the 2026 website and formally apologize to all members of its French-speaking community for the harm they have suffered.

RSC: No Comment

Whereas PIPSC is a national labour union, necessitating cross-country member travel to carry out Institute functions.

Whereas it is essential for organizations to take environmental accountability in the face of the climate crisis.

Whereas offsetting carbon emissions is a mechanism that allows individuals and organizations to address their environmental impact by mitigating their emissions associated with one activity (such as necessary air travel) with another activity elsewhere that reduces an equivalent amount of emissions.

Be it resolved that PIPSC purchase carbon offset credits from a reputable, audited, Canadian offset company, such as Less. Offsets shall be purchased in bulk for constituent body travel, including the AC and committees of the board, and individually for board member travel.

Be it further resolved that the cap be kept at $50000.

Finance: Total Impact $50,000

RSC: No Comment

Whereas term employees represent a significant portion of the Core Public Administration, accounting for 9.4% of all employees as of 2025;

Whereas term employees pay union dues at the same individual rates as indeterminate employees;

Whereas many term employees remain in term status for extended periods, often without access to certain Collective Agreement provisions such as Workforce Adjustment (WFA);

Whereas PIPSC has invested substantial resources in supporting indeterminate employees, particularly in relation to WFA and employment security;

Whereas PIPSC currently lacks dedicated, term-specific supports, including accessible information, guidance, and strategies to address the unique challenges associated with precarious term employment;

Be it resolved that PIPSC survey term members and complete an analysis of the needs and challenges of term employees, with the results published in a report available for the 2027 AGM.

Be it further resolved that PIPSC use the results of this analysis to develop a comprehensive policy on term employment, including: • Accessible informational resources and support tools for term members (e.g., a PIPSC website FAQ page); • A plan for improving conditions for term employees, including developing resources and making information available for use by consultation and bargaining teams.

RSC: No Comment

Provided by sponsor:

Estimated Cost to Implement Resolution:

• Survey design, translation, distribution: $3,000–$5,000
• Data analysis (internal): $5,000–$10,000
• Report preparation for 2027 AGM: $4,000–$8,000
• Policy development + resource creation: $8,000–$17,000

Total Estimated Cost:

• Internal execution: $20,000–$40,000
• If external consultants are used: $35,000–$60,000

Whereas there is often insufficient time to conclude the business of the PIPSC Annual General Meeting (AGM), without at some point in the meeting, reducing the amount of time delegates are allocated to speak to motions on the floor;

Whereas this time savings is often not enough and many outstanding motions remaining at the scheduled end of the AGM end up being referred to the Board, rather than being properly debated;

Whereas this results in the motions moved early in the meeting a disproportionate amount of debate, as opposed to those found later in the order of business;

Whereas this is unfair to those who want to debate those motions that are located later in the order of business;

Whereas the typical reaction as the AGM progresses and the clock ticks down, is for a delegate to rise and move a motion that the amount of time allocated to those wishing to speak to a particular motion be reduced from multiple minutes to a single minute;

Whereas right after this is done, input is given that to continue the meeting past the scheduled finish time will cost the Institute a large amount of money (which then encourages the delegates to pass the motion to reduce the time allocated to speakers);

Whereas every year when such a motion is proposed, is disruptive to the flow of the meeting and in itself uses up substantial time as it is debated;

Be it resolved that, by default, one minute be allocated to each delegate wanting to comment on a motion on the floor, throughout the entirety of the Annual General Meeting.

RSC: No Comment

Whereas the investigation by the United Nations Office of the High Commissioner for Human Rights found that since 2023 Israeli authorities and security forces committed four of five genocidal acts defined by the 1948 Convention on the Prevention and Punishment of the Crime of Genocide, namely killing, causing serious bodily or mental harm, deliberately inflicting conditions of life calculated to bring about destruction of the Palestinians in whole or in part, and imposing measures intended to prevent births.

Whereas Canada is a signatory to the Rome Statute of the International Criminal Court (Rome Statute), the Convention for the Prevention and Punishment of the Crime of Genocide (Genocide Convention), the International Covenant on Economic, Social, and Cultural Rights (ICESCR), the International Covenant on Civil and Political Rights (ICCPR), the Universal Declaration of Human Rights (UDHR), and the Geneva Conventions, and is legally bound to act to prevent war crimes, crimes against

humanity, and genocide (the most serious breaches of these are crimes of universal jurisdiction under Canada’s Crimes Against Humanity and War Crimes Act (SC 2000, c.24));

Whereas the Report of the UN Special Rapporteur on the situation of human rights in the Palestinian territories occupied since 1967: From economy of occupation to economy of genocide identified that many corporations profit from Israel’s economy of

illegal occupation, apartheid and now, genocide in Palestine;

Whereas business and human rights obligations cannot be isolated from Israel’s illegal settler-colonial enterprise in occupied Palestinian territory, and the corporate sector, including its executives, must be held accountable, as a necessary step towards ending genocide and disassembling the global system of racialized capitalism that underpins it;

Whereas PIPSC represents scientific and health service workers, with professional obligations to science and healthcare  integrity, both in Canada and globally, PIPSC has a duty to collaborate with other labour unions to oppose Canada’s active support of international human right violations;

Whereas when PIPSC announced on November 28, 2023 that PIPSC members played crucial roles in residential schools, Indian hospitals, nutritional experiments, forced relocations, and the Sixties Scoop, contributing to the cultural genocide of  Indigenous peoples, PIPSC committed to ensure it does not participate in or support genocide of any kind;

Whereas even in the absence of any legal or professional obligation, every conscionable person would still have a strong moral obligation to prevent and oppose genocide;

Whereas PIPSC likely retains investments that financially support the state of Israel and illegal occupation of Palestinian land, which may make PIPSC and its members complicit in severe human rights violations;

Be it resolved that PIPSC identifies and withdraws all investments from Israeli-owned companies and from all international companies that provide financial support to sustain the illegal occupation of Palestinian land. This includes the following actions and commitments:

1. Commit PIPSC resources to identify and withdraw from all implicated investments;
2. Review and assess all future investments for risk of financial implication in the illegal occupation of Palestinian land, following Palestinian labour and civil society’s call for Boycott, Divestment, and Sanctions (BDS);
3. Document the process of divestment and, in order to build transparency and collective knowledge, report progress to membership, annually at minimum; and
4. Demonstrate leadership by encouraging other Canadian labour unions to immediately divest their applicable investments.

Legal: This is within PIPSC mandate since it concerns PIPSC’s own investments.

Finance: Less than $30,000 of our entire PIPSC directed investment portfolio ($54M) is invested in Israeli owned companies.   This analysis is limited to PIPSC controlled investment assets, it does not include analysis of Pension funds.

 RSC: No Comment

Whereas international labour unions should take a stand on safe and fair working conditions for all workers;

Whereas resource extraction of copper and cobalt in the Democratic Republic of Congo is mined by workers, including children, labouring in slave-like conditions;

Whereas PIPSC is a consumer of technologies that use copper and cobalt mined in inhumane conditions;

Whereas PIPSC members benefit from technology that use copper and cobalt mined in inhumane conditions;

Whereas advocating for positive change is an important part of the international labour movement;

Be it resolved that PIPSC call on the Canadian government to hold tech companies accountable for their supply chains for minerals such as copper and cobalt, and divest from inhumane supply chains.

Be it further resolved that PIPSC make a statement educating members on the human rights violations in the Democratic Republic of Congo, and demand that technology companies take accountability and divest from inhumane resource supply chains.

Legal: It is unclear what the resolution is seeking (e.g., a public statement, a review of Institute investments).

RSC: No Comment

Whereas Sudan is currently experiencing the world’s largest humanitarian and displacement crisis, with over 33.7 million people requiring urgent aid;

Whereas the crisis and civil war are a result of the United Arab Emirates (UAE) providing arms to the Sudanese Rapid Support Forces (RSF);

Whereas the RSF is perpetrating human rights violations, targeting civilians and civilian infrastructure, and recruiting child soldiers;

Whereas PIPSC represents scientists and professionals with a responsibility to speak out against human rights violations, particularly when violations are condoned by the Canadian government.

Whereas as a national Federal Public Service union, PIPSC should take a strong stance against human rights violations, and assert our voice and power on the international stage.

Be it resolved that PIPSC condemn in the strongest possible terms the Canadian government’s efforts to strengthen and expand economic ties with the United Arab Emirates (UAE), for as long as the UAE enables the genocidal RSF in Sudan.

Be it further resolved that PIPSC signs the open letter by the Sudan Solidarity Network to call on the Canadian government to take action.

RSC: No Comment