Minutes for Lower Mainland BC SP Sub Group Executive Meeting – May 19 2026

Minutes for Lower Mainland BC SP Sub Group Executive Meeting – May 19 2026

Date: May 19, 2026

Time: 5:30 PM

Location: Bin 4 Burger Lounge, 2350 Boundary Road, Burnaby, B.C. 

Executive Members

Tanya Evans

Tim Powers

Lola Bryson – Regrets

Philip Bartha

Bryan Chen

Marianne Quat

Hugo Wong

Helen Lu

Special Guests:
Denis Semail – Lower Mainland SP Sub Group Member, Health Canada

1. Call to Order

Meeting called to order at 5:51 PM

2. Approval of the agenda

Agenda approved. M/S/C

3. Business arising from the Minutes

Motion to approve minutes from April 13 meeting. M/S/C

4. President’s Report

CLC 2026 Debrief

2026 Pickleball Event Debrief
Good turnout for the event, lots of positive feedback and support for more sports mixer type events. Good representation across SGs.
Not all SG funding was used, potential for another pickleball event

SG Boundaries (Squamish to Chilliwack)
Bryan working w/ SP Regional Executive to assess SG boundaries. After boundaries are clarified, membership list will be updated.
ACTION: Tim to check if any further administrative work needed given recent name change (e.g. bylaws)

Legacy Foundation Scholarships
Exec members encouraged to raise awareness about scholarships to members. Sign-up is available until June.

Updated PIPSC Website (membership #, stewards, etc.)
Website helps members locate and message stewards, find their PIPSC membership number.

Acceptance of verbal report. M/S/C

6. Treasurer’s Report 

Tim provided an update on the financial status of the SG

ACTION: Bryan to reach out to Branch for opportunities to share funds for upcoming events.

Acceptance of verbal report. M/S/C

7. National and Regional Updates 

It Takes Experts Campaign
401 Burrard planning march on May 27th
Members encouraged to discuss work with their local MP

BC-Yukon Regional Council coming up (June 5 – 6)
Can reach out to your branch executives if interested in attending. Recommend reaching out early given the waitlist.

BC-Yukon Steward Council coming up (Oct 23 – 25)
Event occurring in Downtown Vancouver (Coal Harbour)

SP National Meeting coming up in June, with focus on prepping for collective agreement negotiation
Can raise any comments to Tanya

8. Vancouver SP Sub Group 2026 Plans and Activities

Virtual Games Night on May 20 (ongoing collab with BC/Y Region & Surrey White Rock Branch)
No cost to SG, all members encouraged to attend

Bird Banding
ACTION: Helen to look into possibility of obtaining BT funding
Event planning currently on hold, mostly likely to occur in Fall

Follow-up Pickleball event
Potential for another pickleball event with other SGs
No additional funds expected from SG (use remaining funds that were allocated for the previous event)
ACTION: Bryan to provide an update at next executive meeting

Dine Outs (collab with YPC)
Dates TBD – likely mid-August/early-September
YPC has approved funding for the event, still waiting on BT funding
Important considerations raised regarding planning (parking costs, size of venue, day of event, lunch vs. dinner, cost, cuisine, etc.)
Potential to link a dine out event with Steps for Science (post or pre meal walk)
ACTION: Bryan and Helen to touch base on planning and coordinate with 401 Burrard and YPC

Labour Day Booth @ Edmonds Park
 Exec members discussed ways to potential increase attendance from members, including having boxed meals or pool passes
ACTION: Tim to talk to the Branch about potential coordination on funding, including pool pass idea.

Beach Clean-up (Collab w/ 401 Burrard)
Date TBD (likely summer), waiting to hear back from 401 Burrard

L&Ls at Lower Mainland SP offices
See presentations available to educate members in Table of Presentations at the end of these minutes

Movie Morning
Bryan coordinating with IT Group and others to coordinate funding for a movie morning event later this year. BT funding is pending.
Sub Group supports moving $250 currently allocated for mobilization for allocation to Better Together events (with the intention of being used to fund a movie morning event with other groups). M/S/C

Pride
No updates, no expected costs for the SG

Plan to hold off on funding observer spots for future in-person exec meetings

PS Appreciation Week (week of June 14)
Sub Group previously approved $350 in funding to distribute treats for members in various building ($100 for 800 Burrard, $100 for Surrey RCMP, $100 for Burnaby HC office, $50 for Melville Office)
Sub Group supports an additional $50 to distribute treats at the 605 Robson Street Office. M/S/C
ACTION: Bryan to submit BT funding request for treats.
Exec members distributing treats reminded to include messaging with treats and submit receipts to Tim.

Other Potential Ideas (deferred):
Mini Golf (EagleQuest)
Bowling
Activate
Tree-top adventure (Helen to investigate)

9. AGM Planning

Various considerations discussed (venue, cost of parking, online vs. in-person, giveaways, date, guest speaker, etc.)
Date tentatively set for September 17 (Sept 23 as back-up), preference for hybrid meeting and movie ticket giveaway, Personas Restaurant as venue
ACTION: Philip to contact Personas about booking, initiate initial AGM planning.

10. Other Business 

Visibility Items: Trader Joe’s Tote Bags collaboration w/ Surrey White Rock
Bryan noted that socks are no longer be pursued, tote bags are coming

11. Location and preferred dates of next meeting

Next meeting tentatively set for June 24th @ 5:30 PM
Location tentatively set for Downtown Vancouver (Venue TBD)
ACTION: Philip to book venue for next meeting

12. Adjournment

Meeting adjourned at 8:10 PM. M/C 

Available Presentations

It Takes Experts Campaign