February 2018

RE Group Annual General Meeting
Notice and Call for Delegates

The RE Annual General Meeting (AGM) will be held on Friday, May 4th, 2018 at The Ottawa Marriot Hotel (100 Kent Street, Ottawa), from 9:00 AM to 5:00 PM (Ottawa Time). Lunch and coffee breaks will be provided on site, followed by a Delegates dinner in the evening.

In accordance with the RE constitution, interested members are invited to apply to become voting delegates for the 2018 RE AGM. The current RE Group Executive members are automatically assigned delegation spots, but they need to fill in the Delegate application form (see hyperlink below).

Application DEADLINE: If you are interested in becoming a delegate to the RE Group AGM, please complete the following online RE Delegate Application Form before March 23rd, 2018 at 5:00 p.m. (Ottawa time).

The Delegate Selection Committee will make the final determination based on geographical quotas to ensure fair regional representation.

All expenses (meals, accommodation, travel, etc.) will be covered for confirmed delegates. Members of the Group not selected as delegates may attend and speak at the AGM (Observers), however only delegates are eligible to vote as well as to move and second motions. Furthermore, members who are not delegates will have to cover their own expenses.


Roll Call of the Delegates
Approval of the Agenda
Adoption of the Minutes of the 2017 AGM
Business Arising from the previous Minutes
Report of the RE Group President
Annual Financial Report
Scientific Integrity
Employee Wellness Support Program
Other New Business

Proposals for Amendments and Motions

Proposals for amendments to the Group by-laws must be received in writing no less than 45 days prior to the AGM. Please forward any proposed by-law amendments to and before 1:00 p.m. (Ottawa time) on March 21st, 2018.

It would also be appreciated if any other motions to be proposed be submitted to the same addressees at least four weeks prior to the meeting (April 6th), to enable translation.

Should you have any questions, please do not hesitate to communicate with Natalie Bélanger (613 228-6310 or 1 800 267-0446 ext. 4724); the Administrative Assistant to the RE Group.

We look forward to welcoming you at the Annual General Meeting of the RE Group!

The Delegate Selection Committee