2022 AFS Moncton AGM MINUTES
Location: Pomodori Pizzeria, Moncton, NB
May 3, 2022 6:00 PM
Members of the executive present: Kelly MacKinnon, President; Lucas Martin, Vice-President; Tamara Dunn, Secretary-Treasurer. Members in attendance – 17, including the executive.
AGM brought to order at 6:10 pm.
Kelly read the Land Acknowledgement
Members were asked to introduce themselves in a roundtable format, for the benefit of our new members.
2. Adoption of the agenda – Moved by Tasha Wingo, seconded by Lucas Martin. Carried
3. Review of the 2019 AGM meeting minutes – Motion to approve by Denis Robichaud, seconded by Tasha Wingo. Carried.
4. Local summary report:
a. President’s report – Presented by Kelly MacKinnon. Kelly updated the members on meetings held since the last AGM in December 2019. Prior to the declaration of the pandemic, members gathered at the office to celebrate the 100th birthday of PIPSC on February 20, 2020. There were three virtual executive meetings in 2020, and one in-person meeting and one virtual meeting in 2021. She spoke briefly about bargaining, the medical mask mandate for the office, plans for return to work, Moncton office refit and other committees she is involved with. She thanked Tamara and Tasha for their help in organizing the AGM.
Basic Steward Training will be offered in September 2022 in St. John’s NL. There are only 20 seats offered for the session. Kelly encouraged anyone interested to apply as soon as possible.
b. Financial Report - Financial statements for 2020 and 2021 were presented by Tamara Dunn, Secretary-Treasurer.
2020 - Opening balance January 1, 2020 $990.53. Source of funds $1,367.19, including the allotment of $1,244.00. Use of funds $1,151.77, including $1,000 donation to the food bank, as we were unable to hold any events due to the pandemic restrictions. Ending balance at December 31, 2020 $1,205.95.
2021 - Opening balance January 1, 2021 $1,205.95. Source of funds $1,380.38 including the allotment of $1,244.00. Use of funds $1,127.29, including a $1,000 food bank donation, as we were again unable to hold any events due to the pandemic restrictions. Ending balance at December 31, 2021 $1,459.04.
Motion to approve by Kelly MacKinnon, seconded by Rémi Bois. Carried.
c. Budget – Presented by Tamara Dunn, Secretary-Treasurer. Motion to approve by Luc Hébert, seconded by Jérémie Roy. Carried.
5. Upcoming events
We would like to host a summer 5 à 7. Suggestion were made for a craft brewery patio or a local park. More to come on that.
6. Report of the Elections Committee/Election
The position of Vice-President (currently held by Lucas Martin) is up for election this year for a two year term.
Due to our increased membership (we now have over 50 members), we are able to expand our Executive to 5 positions. We will split the position of Secretary-Treasurer into the two separate positions of Secretary and Treasurer. We can also have a Member at Large if there is any interest from the membership.
Kelly explained that, for continuity purposes, we would like to have two executive positions elected in one year, and the other two the following year. It was decided by the Executive (and agreed by those present at the meeting) that the Treasurer would be elected in the same year as the Vice President, and the Secretary in the same year as the President. For this year, as the role of Secretary is new, it will be a one-year term, to align with the election calendar next year. The Vice President and Treasurer terms will be two years, elected this year.
Tamara Dunn officially stepped down as Secretary-Treasurer.
Kelly MacKinnon chaired the election process.
Members who offered their names for election were:
· Vice-president: Lucas Martin. No other members offered for the position. Acclaimed.
· Treasurer: Tamara Dunn. No other members offered for the position. Acclaimed.
· Secretary: Taha Khan. No other members offered for the position. Acclaimed.
· Member-at-Large: Tasha Wingo. No other members offered for the position. Acclaimed.
The election was declared closed.
7. Meeting Adjourned – Motion to adjourn: Tasha Wingo. The meeting was adjourned at 6:55pm. No second is required to adjourn a meeting.