AGM FAQ

The PIPSC Annual General Meeting (AGM) 2026 will start at 8:30 am Eastern on Friday, November 27 and should adjourn Saturday, November 28 around 5:00 pm Eastern.

The PIPSC AGM 2026 will be hosted as a hybrid event, taking place at the Rogers Centre Ottawa, located at 55 Colonel By Drive, Ottawa, ON K1N 9J2; with access to the sessions through our virtual platform.

The agenda and schedule can be found in your registration confirmation email. Additional information can be found on the PIPSC Website or through our Event App available to registered delegates in early November. Please note that the agenda and schedule are subject to change, and referring to the Event App will provide the most current information, as details will be updated in real-time.

The PIPSC AGM 2026 will follow a hybrid format. Delegates can register for in-person or virtual participation. All other members are invited to view the live stream of the event. Please note, the live stream option will be for viewing purposes only, and you will not be able to interact or vote. Registration for the live stream will be available online in the fall.

Virtual delegates will be provided with instructions and information for their virtual participation in the fall.

Virtual delegates who have registered for any ancillary meetings held in advance of the PIPSC AGM 2026 will be able to log into the meeting through the Zoom platform. Zoom links will be shared in the Cvent Event App.

No, registration is for all days of the AGM.

You would have received an invitation to register for the PIPSC AGM 2026 on August 17th. If you were chosen as a delegate and did not receive an invitation email, please contact us at aga-agm@pipsc.ca.

Financial Forum – November 26, 7:00PM – 9:00PM

Join the Finance Committee Chair and Finance Director for a review of the 2026 Financial Statements and proposed 2027 budget. This hybrid session will be held both in-person at the Rogers Centre Ottawa as well as streamed live for virtual participants.

Member Engagement Headshot Pop-Up – Friday, November 27, during lunch time

Join the Member Engagement team for a lunchtime headshot pop-up. Members are invited to have professional headshots taken at no cost during the lunch hour. This is a great opportunity to update your professional image with a high-quality, current photo. Photos will be emailed to members following the PIPSC AGM 2026.

Networking Event: Connecting Across Canada – Friday November 27, 5:00PM to 7:00PM

Join other PIPSC members from across the country for a casual networking event. Meet your colleagues, exchange ideas and best practices, and unwind after the business of Day 1. Light refreshments and drinks will be served.

PIPSC Gives Back: This year PIPSC members are invited to give back to fellow members and to the local community in Ottawa where the PIPSC AGM 2026 is taking
place. Click here to learn more about what the PIPSC AGM Team has organized and how you can participate in giving back during the event.

You can register through the PIPSC AGM 2026 registration system which is linked within your invitation to register. Any meetings available to you will be displayed during your registration process.

Hotel reservations must be made through the PIPSC AGM 2026 registration system and flight reservations need to be processed through the Concur Travel link provided on your registration confirmation.

Delegates may only claim hotel expenses incurred for the PIPSC AGM 2026 at one of the two host hotels if we confirm the hotel request you made during the registration process is approved. We ask that you please do not contact the host hotels directly, as all accommodation logistics are managed by PIPSC staff.

Important Notice: Please note that 580 delegates can attend the 2026 AGM and that, as decided by the BOD, we have about 500 hotel rooms booked. Depending on how many delegates choose to attend virtually, how many request a hotel room and how many do not request a hotel room, not all delegates might get their preferred option.

If you are booking train travel, please call BCD at 1-866-768-7624 and indicate the meeting name, date, and location.

All flights and car rentals are to be booked using Concur and must be accessed from the links within the confirmation page. Your registration confirmation email will include a link to access these two travel booking buttons. We ask that you please book your flights as soon as possible to ensure cost effective pricing.

Please be advised that when making your travel arrangements, Concur Travel will be using flight credits, where possible.

Is it your first time using Concur Travel? Check out the PIPSC Travel Page for videos, how-to guide and FAQs.

PIPSC is pleased to offer complimentary UBER travel vouchers to all registered participants. The vouchers can be uploaded to your personal UBER account, and all fees related to the ride(s) will be paid directly by PIPSC. Vouchers will be valid for transportation to and from the hotels from the Ottawa Train Station (200 Tremblay Road) and the Macdonald-Cartier International Airport. For those who prefer to use a taxi for transportation, you may claim these expenses following the event.

Check-in for the PIPSC AGM 2026 will take place at the Rogers Centre Ottawa.

Hours of operation:
Thursday, November 26, 4pm – 9pm (Level 2)
Friday, November 27, 7:30am – 8:30am (Level 3)

Yes, Simultaneous Interpretation Devices are available for the PIPSC AGM 2026. Delegates can reserve one during the registration process.

Once checked-in, delegates can pick up their Simultaneous Interpretation Device pre-ordered during the registration process. We encourage all delegates to make use of simultaneous interpretation, so that everyone can fully participate in the bilingual content of the PIPSC AGM 2026.

Lost or damaged devices will be charged back to the member at a cost of $50 per translation device.

Yes, the PIPSC AGM 2026 Orientation Sessions will take place virtually via Zoom in advance of the event on November 10th and 12th, 2026. These sessions will be hosted in both English and French and will provide all delegates an overview of what to expect at the PIPSC AGM 2026 and introduce them to the rules of procedure so they can fully participate throughout the event. Registered delegates will receive an invitation to register this fall, so keep an eye out for that email.

We are pleased to offer child care services again at this year’s AGM. Child care will be available during the official PIPSC AGM 2026 Business. Additional evening childcare needs will be the responsibility of the parent. Pre-registration is required so that the childcare provider is able to best accommodate registered delegates needs. We will be sending out an email in the fall with child care registration information to all registered delegates in the fall.

Hours of operation:
Thursday, November 26th 6:30pm to 9:30pm
Friday, November 27th 7:30am to 7:00pm
Saturday, November 28th 7:30am to 6:00pm
*Childcare will be extended if AGM business runs long

Please email the Resolutions Sub-Committee at: resolutions@pipsc.ca no later than September 4, 2026. You will be notified by email if your amendment requires clarification.

There is parking available at the Rogers Centre Ottawa for delegates who are not staying at one of the two host hotels. The parking garage is located directly underneath the facility in the connected CF Rideau Centre underground garages (Red, Blue, and Green Garages). Entrances are located on Daly Avenue and Nicholas Street South. Note: the parking garage has a maximum height of 6’2”, so large vehicles or vehicles with a roof rack will need to park elsewhere. Parking is reimbursable under the Policy on Financial Support for Member Participation.