AGM FAQ

The PIPSC Annual General Meeting (AGM) will start at 8:30 am Eastern on Friday, December 12 and adjourn Saturday, December 13 at 5:30 pm Eastern.

The AGM 2025 will be hosted as a hybrid event, taking place at The Sheraton Centre Toronto, located at 123 Queen Street West, Toronto, ON M5H 2M9; with access to the sessions through our virtual platform.

The agenda and schedule can be found in your registration confirmation email. Additional information can be found on the Institute’s Website or through our Event App available to registered delegates in late November. Please note that the agenda and schedule are subject to change, and referring to the Event App will provide the most current information, as details will be updated in real-time.

The AGM 2025 will follow a hybrid format. Delegates can register for in-person or virtual participation. All other members are invited to view the live stream of the event. Please note, the live stream option will be for viewing purposes only, and you will not be able to interact or vote.

Virtual delegates will be provided with instructions and information for their virtual participation in the fall.

Virtual delegates who have registered for any ancillary meetings held in advance of the AGM will be able to log into the meeting through the Zoom platform. Zoom links will be shared in the Cvent HUB.

No, registration is for all days of the AGM.

You would have received an invitation to register on September 15th. If you were chosen as a delegate and did not receive an invitation email, please contact us at aga-agm@pipsc.ca.

Financial Forum – December 11th, 7 – 9PM

Join the Finance Chair for a review of the 2025 Financial Statements and proposed 2025 budget. This hybrid session will be held both in person at the hotel as well as streamed live for virtual participants.

From Rands to PIPSC Members: Recruiting in the Workplace  – Friday, December 12th, 11:45AM – 1:15PM

Join the PIPSC Member Engagement team for a lunchtime session focused on Rand recruitment. We’ll share tips, strategies, and ready-to-use resources to help you connect with colleagues and encourage them to become full union members. Your involvement is key to building solidarity and strengthening our union.

Networking Event: Connecting Across Canada – Friday December 12, 5:00PM to 7:00PM

Join other PIPSC members from across the country for a casual networking event. Meet your colleagues, exchange ideas and best practices, and unwind after the business of Day 1. Light refreshments and drinks will be served.

You can register through the AGM registration system which is linked within your invitation to register.

Hotel reservations must be made through the AGM registration system and flight reservations need to be processed through the Concur Travel link provided on your registration confirmation. Delegates are only eligible to claim hotel expenses incurred for the AGM at the Sheraton Centre Toronto Hotel if they indicated they would do so during the registration process. Delegates are not able to claim expenses at any other hotel, as hotel arrangements are managed by PIPSC staff as part of the registration process. We ask that you please do not contact the host hotel directly. 

If you are booking train travel please call BCD at 1-866-768-7624 and indicate the meeting name, date, and location. All flights and car rentals are to be booked using Concur and must be accessed from the links within the confirmation page. Your registration confirmation email will include a link to access these two travel booking buttons.

Please be advised that when making your travel arrangements, Concur Travel will be using flight credits, where possible.

Is it your first time using Concur Travel? Check out the PIPSC Travel Page for videos, how-to guide and FAQs.

Yes, the AGM will include social and networking opportunities throughout the event. Details will be posted online as they are confirmed and registration will be managed as part of the main registration process.

PIPSC is pleased to offer complimentary UBER travel vouchers to all registered participants. The vouchers can be uploaded to your personal UBER account, and all fees related to the ride(s) will be paid directly by PIPSC. Vouchers will be valid for transportation to and from the hotel from Union Station, Pearson Airport and Billy Bishop Airport. For those who prefer to use the UP Express or a taxi for transportation, you may claim these expenses following the event.

Check-in for the PIPSC AGM 2025 will take place on the lower concourse level of the Sheraton Centre Toronto Hotel.

Hours of operation:
Thursday, December 11, 2pm – 9pm
Friday December 12, 7am – 9am

Yes, Simultaneous Interpretation Devices are available for the PIPSC AGM 2025. Delegates can reserve one during the registration process.

Once checked-in, delegates can pick up their simultaneous interpretation device pre-ordered during the registration process. We encourage both English and French speaking delegates to make use of simultaneous interpretation, so that everyone can fully participate in the bilingual content of the AGM.

Lost or damaged devices will be charged back to the member at a cost of $50 per translation device.

There are many tourist attractions located in downtown Toronto that you can visit while you are in the area. Visit the Destination Toronto website for more information.

Yes, the PIPSC AGM 2025 Orientation Sessions will take place virtually via Zoom in advance of the event on December 5th and 10th, 2025. These sessions will be hosted in both English and French and will provide all delegates an overview of what to expect at the AGM and introduce them to the rules of procedure so they can fully participate throughout the event. Registered delegates will receive an invitation to register this fall, so keep an eye out for that email.

We are pleased to offer child care services again at this year’s AGM. Child care will be available during official AGM Business. Additional evening childcare needs will be the responsibility of the parent. Pre-registration is required so that the childcare provider is able to best accommodate your needs. We will be sending out an email in the fall with child care registration information to all registered delegates in the fall.

Hours of operation:

Thursday, December 11th 6:30pm to 9:30pm
Friday, December 12th 7:00am to 6:00pm
Saturday, December 13th 7am to 6:00pm

*Childcare will be extended if AGM business runs long

Please email the amendment to the Resolutions Sub-Committee at: resolutions@pipsc.ca. You will be notified by email if your amendment requires clarification.

There is a limited number of parking spaces available at the hotel. PIPSC will NOT reimburse for valet parking at the hotel. We cannot guarantee parking for your vehicle should you require it. Please see the parking locations below for additional parking options.

Additional Parking Locations

Green P Parking – Nathan Philips Square Garage
110 Queen St. W
+1-416-393-7275
Click to access website

Impark – EY Tower (Impark Lot #509)
100 Adelaide St. W.
+1-416-369-1801
Click to access website