Notice of 103rd Annual General Meeting

Date – Friday November 18 and Saturday, November 19, 2022 at the Centre Sheraton Hotel, Montreal, Quebec.

Online Registration 

July 15th to September 15th, 2022 – Once notified as having been selected to attend the AGM, all Delegates and Observers have to complete the online registration form. Please note that the deadline for registration will be strictly enforced.

Delegate Selection Process 

Group Presidents and Regional Directors must submit their list of approved Delegates/Observers to aga-agm@pipsc.ca by June 24th, 2022.

Once the lists are received, the National Office will communicate with each Delegate/Observer by e-mail inviting them to register online. Please note that Delegates/Observers will not be able to register until an approved list has been received from the Groups and from the Regions. 

The number of delegates for the AGM is defined in By-Law 13 and in accordance with the delegate count.

Changes to Institute by-laws

By-Law 13.1.4.1 states "No By-Law shall be enacted, repealed or amended by a General Meeting unless details of proposed changes were submitted to the Office of the Executive Secretary no later than twelve (12) weeks prior to a General Meeting." Proposed amendments to the Institute By-Laws must be submitted by August 26th, 2022, by email to fmushiya@pipsc.ca

Resolutions

By-Law 13.1.4.3 states "Resolutions, in writing, must be received at the Office of the Executive Secretary not less than twelve (12) weeks before the commencement of a General Meeting." Resolutions must be submitted by August 26th, 2022, by email to fmushiya@pipsc.ca.

AGM resolutions are first received by the Resolutions Sub-Committee (RSC).

The mandate of the RSC is to consolidate, monitor and clarify resolutions for submission to the AGM. The RSC is available to help and to provide advice to sponsors regarding wording to ensure clarity and compliance with Institute By-Laws and Policies. If there is a cost associated with resolutions (financial resolutions), sponsors should submit related numbers with their resolution, for review by the RSC.

To assist in the process of writing resolutions, please refer to the pocket guide “Write that Resolution”.

Institute Fees 

Pursuant to By-Law 14.2.1, which governs fees, notice is hereby given that a change in the basic monthly fee may be proposed at the 2022 Annual General Meeting.

Travel

Delegates to the 2022 AGM can refer to the travel policy.