Notice of 102nd Annual General Meeting

Date – Friday and Saturday, November 5 and 6, 2021 – virtually

Online registration 

Open August 2 to October 15, 2021. 

Once notified about being selected to attend the AGM, all delegates and observers have to complete the online registration form. Please note that the deadline for registration will be strictly enforced.

Delegate selection process 

Group Presidents and Regional Directors must submit their list of approved delegates and observers to Allison McAleer at, taking into consideration the October 15 registration deadline.

Once the lists are received, the National Office will email each delegate or observer to invite them to register online. The delegates and observers won’t be able to register until an approved list has been received from groups and regions. 

The number of delegates for the AGM is defined in By-Law 13 and in accordance with the delegate count.

Changes to Institute by-laws

By-Law states "No By-Law shall be enacted, repealed or amended by a General Meeting unless details of proposed changes were submitted to the Office of the Executive Secretary no later than twelve (12) weeks prior to a General Meeting." Proposed amendments to the Institute By-Laws must be submitted by August 13, 2021, by email to


By-Law states "Resolutions, in writing, must be received at the Office of the Executive Secretary not less than twelve (12) weeks before the commencement of a General Meeting." 

Resolutions must be submitted by August 13, 2021, by email to

AGM resolutions are first received by the Resolutions Sub-Committee (RSC), comprised of the following members:

  • Nancy McCune (Chair / BLPC Chair)
  • Chris Roach (AC Director / Finance Committee Chair)
  • John Purdie (BLPC)
  • Tony Goddard (BLPC)
  • Dan Jones (Finance Committee)
  • Benoit Pelletier (Finance Committee)
  • Craig Bradley (AC)
  • Eddie Gillis (COO & Executive Secretary, Staff Resource)
  • Julie Gagnon (EA to COO, Staff Resource)

The mandate of the RSC is to consolidate, monitor, and clarify resolutions for submission to the AGM. The RSC is available to help and to provide advice to sponsors regarding wording to ensure clarity and compliance with Institute By-Laws and Policies. If there is a cost associated with resolutions (financial resolutions), sponsors should submit related numbers with their resolution, for review by the RSC.

To assist in the process of writing resolutions, please refer to the pocket guide “Write that Resolution”, or contact a member of the RSC.

Please note that only resolutions sponsored by the Board of Directors, by groups, by regions and by the Retired Members’ Guild, will be accepted for presentation at the 2021 AGM.

Institute fees

Pursuant to By-Law 14.2.1, which governs fees, notice is hereby given that a change in the basic monthly fee may be proposed at the 2021 Annual General Meeting.