Good day 2019 AGM Delegates and Observers,
Congratulations on having been selected to represent your constituent body at the 100th AGM, which will be held on November 8-9, at the Hilton Lac Leamy, in Gatineau, QC.
As we are getting close to the event, we would like to provide you with some valuable information which will hopefully help in making this AGM a pleasant and positive experience for each of you.
2019 AGM – TAN 25894
The 2019 AGM (“Leading Progress”) will be chaired by Sean O’Reilly (CS, NCR), assisted by Parliamentarian, Stéphanie Fréchette (CFIA S&A, QC).
The meeting will begin on Friday, November 8th, at 8:30 a.m. and will recess at 4:00 p.m. (at the latest) that day, to allow for the hotel staff to prepare the ballroom for the PIPSC 100th Anniversary Reception.
The meeting will resume on Saturday, November 9th, at 8:30 a.m. and is scheduled to adjourn at 5:00 p.m. The AGM will be conducted in both French and English. As such, please make sure that you pick up an interpretation head set at the registration desk, along with your voting device.
“2019 AGM APP”
Our 100th AGM App is now available to download for iPhones and will be in the Google Play Store later this week. Just search for “PIPSC”.
REGISTRATION
The AGM Registration Desk (at the Hilton Lac Leamy) will open on Thursday, November 7th, at 2:30 p.m. and will remain open until approximately 10:00 p.m. Registration re-opens on Friday, November 8th, as of 6:30 a.m.
PLEASE NOTE – Only AFS, AV and SP Group delegates and observers will be able to register at the Delta Hotel on Thursday, November 7th, 2019 from 2:30 p.m. to 10:00 p.m. Delegates will also be able to pick up their AGM binders and other AGM-related information, electronic voting devices and interpretation devices at that same location.
ORIENTATION SESSION
An orientation session will be held on Thursday, November 7th, at 5:30 p.m., in Salon Walker, at which important AGM-related information will be provided to ensure you benefit from your AGM experience to the fullest. This will also be an ideal opportunity to ask questions and network with fellow delegates. All are welcome and we encourage all new delegates and observers to attend.
ALL DELEGATES BREAKFASTS
Friday, November 8th and Saturday, November 9th, 7:00 a.m. - There will be an “all delegates breakfast” served in the Theatre (on the Casino side) and in the Grand Salon at the Hilton Lac Leamy. Delegates will not be able to claim the per diem for that meal. Tickets will be picked up at the entrance.
PLEASE NOTE – All AFS Group delegates will be having breakfast at the Delta, in the Panorama Room
LUNCHES
Boxed lunches and soup will be provided on both Friday, November 8th and Saturday, November 9th and will be available for pick up in the Theatre and in the Salon Royal (on the Casino side). Tickets will be picked up at the entrance.
PLEASE NOTE – The following regional delegates will be having lunch in the Grand Salon (at the Hilton Lac Leamy):
Atlantic Region
BC/Yukon Region
Québec Region
NCR Region
All other delegates will eat in the Casino Theatre.
FINANCIAL FORUM
A Financial Forum will be held on Friday, November 8th, at 4:15 p.m., in the Salon Royal, at the Hilton Lac Leamy (on the Casino side). This session will be chaired by the Finance Committee Chair, Chris Roach.
FRIDAY NIGHT RECEPTION – PIPSC 100TH ANNIVERSARY
The PIPSC 100th Anniversary Reception will take place in the Hilton Lac Leamy ballroom, starting at 7:00 p.m. and ending around midnight. All delegates are entitled to bring one guest and children will not be permitted to attend. As food will be served, delegates will not be able to claim the dinner per diem.
Two drink tickets will be provided to all.
HOTEL SHUTTLES
The schedule will be as follows:
Thursday, November 7th – 1:00 p.m. to 11:30 p.m.
Friday, November 8th – 6:00 a.m. to 12:30 a.m.
Saturday, November 9th – 6:00 a.m. to 8:00 p.m.
Questions and/or concerns can be directed to Andrew Gize at 613-227-3840 (agize@pipsc.ca)
AIRPORT SHUTTLES
The schedule will be posted at the reception area at the Hilton Lac Leamy and at the AGM Registration Desk. For additional information, please contact BCD Travel at 1-800-263-4463.
If you have any questions or need any information, please don’t hesitate to contact Julie Gagnon, at jgagnon@pipsc.ca.
See you at the AGM! Safe travels!