Minutes – Lower Mainland BC SP Subgroup Executive Meeting #7

Minutes – Lower Mainland BC SP Subgroup Executive Meeting #7

Date: August 31, 2026

Time: 12:00PM – 1:00 PM

Location: Zoom – Virtual

Executive Members

Lola Bryson – Regrets

Bryan Chen

Marianne Quat

Hugo Wong

Helen Lu

Special Guests:

Kacy Wang

Will O’Shea – Regrets

Call to Order
Meeting called to order at 12:02pm.

Approval of Agenda
Agenda approved. M/S/C

Appointment of new sub-group exec’s
Motion to appoint Kacy Wang as member-at-large. M/S/C

Introductions and Roles Overview

Approval of Draft Minutes
Motion to approve minutes from Jul 22 meeting. M/S/C

Business Arising from the Minutes 

President’s Report
Sub-Group Logo
Still work in progress, hopefully ready by early Sep.
Labour Day
Sep 7, volunteer team scheduled.
SP Bargaining Session September 16 – 17
Members encouraged to join the Google chat for latest updates.
SP President’s Meeting (St. John) – October 2 – 3
To discuss priorities for upcoming year.
Steward Council – October 23 – 24
Held in downtown Vancouver.
PIPSC National AGM – November 28 – 29 – Invites sent August 17
Held in Ottawa. Will hold vote for funding allocations and dues increases.
Acceptance of verbal report. M/S/C

Treasurer’s Report
Marianne provided an update on the financial status of the subgroup.
Acceptance of verbal report. M/S/C

Event Recap Dine Out (collab with YP and 401 Burrard) – August 19
Great turnout, $5 deposit worked well – only 1 cancellation/replacement.

Sub Group 2026 Plans and Activities
AGM – Sept 15 at Bin 4
So far, 18 signups. Deadline next week, can figure out how many gift cards/prizes to purchase thereafter.
ACTION: Bryan to bring laptop, raffle tix/prizes; Hugo to bring HDMI cable; Helen to bring nametags/markers, gift cards; Marianne to help with sign-in.
Follow-up pickleball event – November 8
Healthy signup numbers so far. Email still to go out.
BC/Yukon Virtual Trivia/Game Nights – September 8 & 22
Meccha Chameleon and GeoGuessr; no funding needed.
Boating Picnic Mixer Collab with Branches – September 26 (order group games for use at picnic & future events?)
ACTION: Bryan to look into interactive game for those not boating.
Pizza Trivia Night at Cafe Marie – November 18
Collab event with Vancouver Branch and others; will provide prizes and pizza.
Lunch & Learn survey/event
Survey to gauge interest at various offices. Can revisit after assessing remaining funds.
Shoreline Clean-up – September 12
Subgroup supports spending up to $150 towards lunch for the collab event, pending final attendance confirmation. M/S/C

New Business
Visibility items – Trader Joe’s Tote bags collab with Surrey White Rock (received)
Rob’s Labour Day event
Subgroup supports spending up to $450.19 for event (incl. totes, sling bags, etc.). M/S/C
Visibility clothing from local supplier
PIPSC-branded vests, hoodies, polos.
To discuss further at next meeting.
Dine Out event to attract exec group volunteers
We only have 4 spots filled, out of a potential 11 for our exec.
Motion to approve planning for one of the future regular exec meetings as a ‘mini dine-out’ to recruit new exec members. M/S/C
To discuss further online/next meeting.
Future event suggestions from CWS & CBSA?
To discuss at next meeting.

Location and Preferred Dates of Next Meeting
Wed, Oct 21 (location/timing tbd).

Adjournment
Meeting adjourned at 1:01 PM. M/C

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