Elections Committee

17.3.2 Conduct of Elections The Elections Committee shall be responsible for the conduct of Institute elections for Officers and Directors, other than the AC Director, according to the By-Laws and Regulations of the Institute and shall adopt such administrative procedures as may be necessary to conduct that election. The Elections Committee shall also:

1. scrutinize all candidate biographical sketches for accuracy insofar as is practical, and

2. investigate and rule on the propriety of any election activity undertaken by a candidate or those acting on behalf of the candidate. Notwithstanding By-Law 24, upon finding such activity to be improper or inappropriate, the Committee shall take such corrective action as it deems necessary. Corrective action taken by the Elections Committee may include, but is not limited to:

AGM 2015

(i) declaring the election, or any candidacy in such election to be null and void;

(ii) removal of the right to vote in that election

AGM 2007 (e) 

17.3.2.1 The Elections Committee may also act as an elections committee for other elections as requested by:

a)      the constituent body elections committee, or

b)      the constituent body executive. or

c)      the Board of Directors

AGM 2017

Principles of Conduct

Members of the Elections Committee and Staff Resources are committed to working together as a team in the best interest of the Institute, to achieve the duties for which it has been mandated.  

Here are principles to be followed:

Act honestly, ethically and with integrity, exercise care, diligence and skill, and fulfill their responsibilities to the best of their abilities.
Act in the best interest of the organization, avoid conflict of interest and work to build consensus.
Respect the decisions of the Committee, support its recommendations and work toward its goals.
Act with courtesy and civility, listen in a fair and open manner and respect each other’s views.
Respect the confidential and sensitive nature of documents reviewed and issues discussed. For greater clarity, members of the Committee are to be mindful that they report solely to the Board of Directors (not to individual members of the Board but to the Board in its entirety, and not to Regional Councils).  They should not disclose any information obtained in the course of the Committees’ work and deliberations except as directed to do so by the Board of Directors. Any breach of confidentiality may lead to immediate removal from the Committee and to discipline up to and including expulsion in accordance with the Institute’s By-laws.
Devote the time and effort to be sufficiently prepared for meetings and to remain engaged and participative during discussions and decision-making.
It is the Chair’s responsibility to ensure that meetings take place in an orderly fashion, that relevant information is shared with all of the members of the Committee and that the views of all members are heard.

Concerns regarding actions that do not comply with these principles should be discussed in a timely manner, with the member, with the Chair or with the Committee as a whole.  Every effort should be made to resolve issues in the best interest of the Committee and the Institute.

Members of Elections Committee are also reminded of By-Law 17.3.1.1 as follows:
By-Law 17.3.1.1 Members Ineligibility as Candidates in Institute Elections  
Upon accepting an appointment to the Elections Committee, a member shall irrevocably forfeit their right to be a candidate for the election that the Committee is charged with conducting, or to hold office as an Officer or Director of the Institute after that election has been completed.  AGM 2006 (e).