Kingston, ON

Kingston Branch Executive Meeting # 2

April 23, 2026

Published | Last updated 4 hours ago

Attendees: Leasha Fuller, Cynthia Gagnon, Jennifer van de Ven, Jessica Whidden, Nicole Monk, Billie Timpson, Kharren Cusick, Rob Hammer

Regrets: Janet Roloson, Adam Finlay, Gary Desbiens

Meeting called to order at 1752 hrs by Leasha Fuller (President).

Agenda:

Pre Meeting

Email sent to new members of the team on April 4, 2026, with policies and expectations.

New Business

  1. Welcome to our New Members
  • AGM
    • Survey results: Will be sent out by Leasha.
    • Great turn out. Food was good, but hard to access from hall.
    • Minor issues: get a better projector and a screen for next AGM. May need a bigger room if we do the AGM at the Italian Club.
    • Consideration for a “New Attendee Prize” for people who attend an AGM for the first time.
  • ORC information
  1. Any updates from those who went: Kingston Branch won the 2026 Ontario and Nunavut Hunder Cup Branch of the Year Award.
  2. Cindy and Leasha were voted into the Ontario and Nunavut Region Executive council.
  • Events and Engagement for 2026
  • PIPSC has a planning guide for different events at different times throughout the year that we can do as a branch, which will be circulated for additional feedback on the Google Drive. It was agreed that we will be attending the Labour Day event again this year, with at least two people (the more the better) so we can also have representatives in the parade.
    • Multiple people have suggested a social event with music, light refreshments, availability to bring a spouse/partner/friend – no structured activity, which may stimulate more people to attend. Overtime, the basement of the Renaissance, Buckle’s, the Legion on Montreal Street. Consider doing event on a Friday or Saturday. The Bunker could also be an option (play games). We need information on capacity, cost of venue.
    • We will do a Christmas party again and ask Kingston subgroups. Ensure that confirmation is required and possibly put email at the beginning of the message with an executive member’s email. Some people responded to the PIPSC website email.
    • Can get teenage children to obtain volunteer hours for events.
    • We can also consider an event just for children (e.g., Fun Zone, skating).
    • Wellness Fairs at CSC will likely be in the fall again.
  • We will get our allotment of funds from PIPSC by next week.
  • Nicole looked into getting a bus paid for by PIPSC for Steward Council in September.
  • June newsletter: topics could include AGM, ORC, upcoming events, QR code for another survey.
  • Swag ideas: mouse pads, wireless charging pads, consumables (e.g., honey), t-shirt with Kingston Branch or some specific message (e.g., orange shirt days, pink shirt for bullying), pens, soap, hand sanitizer to attach on pants.
  • The following are the proposed by-law amendments and two Motions that were brought forward by Anya Meyers after the AGM.

1 – Bylaw amendment proposal: (6.2.2) “a minimum of one member of the Executive shall be a retired member. If no retired member runs for election, a regular member will fill the position.”

The executive unanimously decided that Anya can submit these resolutions at the next AGM to be voted on by the members.

  1. Motion to firm up the process for approval of Branch minutes:

1. That the Minutes from each Executive meeting shall be completed by the Secretary or delegate, and shared via email to the Executive within three (3) calendar days of the meeting.

2. Requests for alterations to these shall be made, via email to the secretary within three (3) calendar days of the email.

3. Once the six (6) calendar days have elapsed, the President (or delegate) will reply to the email and advise that the minutes have been approved, will sign the minutes, and the secretary will share them with PIPSC as per PIPSC policy.

Upon discussion of the above Motion amongst the Executive, the motion was changed to:

The minutes will be put into a shared Google Drive for all Executive members to review and comment on within 7 business days and then the minutes will be submitted to PIPSC.

The Executive unanimously approved the change.

11. Motion to firm up selection of ORC and PIPSC National AGM delegates:

1. That the delegates for the Ontario Regional Council and PIPSC National AGM be selected as follows:

     A) All Executive members of the Branch be offered seats initially;

     B) Any remaining seats be offered to general Members of the Branch, via a public call out.

2. Should there be more interested parties than seats, the executive will select delegates following this priority:

     A) President or Vice-President;

     B) Other Executive Members;

     C) Group Parity;

     D) Departmental Parity

3. The Executive will consider previous attendance when selecting delegates for the subsequent event.

4. Selection will be presented at an Executive meeting and is subject to a basic majority of the Executive.

The Executive agreed to table this to the next meeting.

  1. It could take up to a year to have the Branch by-laws updated on the PIPSC website, but we can start using them now.

Action Items:

1. Information on capacity and cost of venue: Nicole – Overtime; Kharren – The Bunker; Billie – The Buckle

2. Jess and Cindy looking into price/availability for honey (from Corey; Sarah Schmidt), maple syrup.

3. Date for next Executive meeting will be set up in Google Drive for everyone to comment on.

Next Meeting Agenda Items:

1. Follow-up for events.

2. Firm up selection of ORC and PIPSC National AGM delegates.

Meeting adjourned at 1955 hrs.

Jennifer van de Ven

PIPSC Kingston Branch Secretary