Regional Executive Meeting #6 – Thursday, December 4, 2025

BC-Yukon Region – Regional Executive Meeting #6

Thursday, December 4, 9:00 am – 5:00pm

Delta Hotels Vancouver Downtown Suites, 550 W Hastings St, Vancouver, BC V6B 6H6

Meeting ID: M6NDQ8VGVPQ

MINUTES

Meeting commenced at 9:09 AM

Regional Executive Meeting – December 4, 2025

Approval of Agenda – (All) Adopted by consensus
Approval of Minutes – (All) Adopted by consensus
October 16-17, 2025
Business Arising from Minutes – (All)
Review of action items – (T. D’Souza)
Action items since the last meeting were reviewed and marked completed
New member handbook (Crystal, Emadur) still in progress
Steward Council 2025 feedback  – (All w/ Roger Haskett @ 1 PM)
General Feedback: opportunity for connection with stewards was good, networking was great, more content needed on health/wellness/burnout, entertainment was good but could have engaged more members 
The “What weighs on your shoulders that didn’t 10 or 15 years ago” activity was very successful
Top concerns were economic pressure and affordability, politics/division/world instability, and technology/AI/social media
The “What do you do to help your stress level” activity was also popular
Top coping mechanisms were physical activity and movement, social connection, relaxation and mindfulness, nature/being outdoors, and creative outlets
Roger and RX indicated that PIPSC has a need for an OHS toolkit and strategies for managing stress in the moment
Roger mentioned that the Elders and Food Bank speaker were really engaging 
Swag for Regional Executive – (T. D’Souza)
Terri distributed visibility items to new executive members and to all RX
Terri gave an update on the name tags for RX and presented different options 
Discussed potential ideas for future RX visibility items
Polos, long sleeves, scarfs, luggage tags, reflective items, firm case electronics storage, thermos, insulated mug
ACTION ITEM: order visibility items for RX (Terri)
Staff appreciation dinner – (N. Gandhi)
5 PM at Glowbal
Most staff attending
Fall Newsletter – (M. Cranny)
Newsletter received good feedback from members
Thanks to Terri for reviewing and formatting the newsletter
Morgan requested that RX take photos at events and add them to Newsletter folder throughout the year
ACTION ITEM: take photos at events and add them to Newsletter folder throughout the year (All) [already an AI in the tracker]
Next newsletter will be in Spring 2026
Storage Locker  – (M. Cranny)
The BC-Y Region now has its own locker due to the volume of visibility items we store
Current rental agreement is for 3 months as a promotion was available
Locker size is 5’ x 10’
ACTION ITEM: Move BC-Y visibility items into new locker and purchase a combination lock (Emadur, Nikhil, and Terri)
ACTION ITEM: Update storage locker info in RX Drive (Terri)
Steward Council 2026 speakers and guests  – (M. Cranny/All)
Roger is attending today’s RX meeting to give us feedback on the 2025 Steward Council (see notes above)
Will invite President to attend
Potential topics for speakers: Workforce Adjustment, Artificial Intelligence
Potential panels: experienced steward panel
BF to Feb RX for further discussion [already an AI in the tracker]
Regional Director Report – (M. Cranny) M/S/C

It has been a busy fall for me. The Steward Council went really well. I look forward to Roger’s feedback but feel he helped keep the energy up throughout the weekend and it was structured in a dynamic way. I didn’t get a lot of direct feedback but what I got was positive and people enjoyed the location.

Following the SC I went to Halifax where the BOD was hosted by the Atlantic Region and attended their SC. Very interesting and well run. Their training chair is in charge of the SC. They did a session on WFA, a session on the new website and portal and they had a large ERO segment. They also have their caucuses in the body of the meeting. One thing I liked was that they assigned everyone a colour and people had to sit at a table of the same colour. This made people sit with others and it worked, at least to start. I would like to try that just to get some mingling happening.  There was also an ECC, BOD and Regional Directors meeting while we were there. A busy week.

I attended the inaugural Surrey-White Rock branch AGM on Nov. 5th. This was excellent, a really nice turnout and was held at the RCMP headquarters at Green Timbers. WFA, RTO were the big topics. Steward recruiting is going well. I took 2 weeks leave and then attended 3 AGM’s last week. The first was in Whitehorse on Nov. 24th and this was another success as we had a few TBS employees attend and step up to serve on the executive for the Branch. This is a combined YHC/Yukon Branch AGM so we also have folks stepping up to serve on the YHC executive. I would like to thank Kathleen Chapman, the former president for keeping the branch going and wish her well in her new, non-PIPSC job.  Kate MacArthur is the new president and I am excited to work with her and appreciate her taking on the role. The next day I attended the Fraser Valley Branch AGM which had a really big turnout. Terri did a great job running the show and elections were successful including finding her replacement so I look forward to working with him. Then on the 27th I was back in Vancouver for the Vancouver Branch AGM. Similar topics were discussed as well as some discussion on RMG memberships and how that was dealt with by the BOD. They had elections with voting and some new members joined their executive which is great, nice to see new folks stepping up and getting involved. Several new stewards in attendance which is great.

Sadly I had to miss the CFIA-VM AGM being held today and also had to miss a couple NCVI events and a Victoria Branch event. I will be in Toronto next week for BOD meetings and the AGM which I am looking forward to. Lots of resolutions to deal with. We will use the caucus to go through them all with our delegates.

In Solidarity,
Morgan Cranny
Director, BC-Yukon Region

Office/Staff Report – (K. Hawkins) M/S/C

The Regional Office remains fully staffed. We currently have 253 active cases between 4.5 EROs. We had a significant increase in volume during November (61 files). It’s manageable at this time. We recently had a significant adjudication success that Chris argued. Here is the case summary:

Niebergal v. Canada Revenue Agency, 2025 FPSLREB 132

In this case, we successfully represented Julie Niebergal, a CRA employee who filed a grievance after the Agency refused to count her earlier term = employment toward her pay increment once she became indeterminate. The CRA argued that only service in indeterminate or acting positions qualified, while she maintained that her continuous AU-01 service entitled her to a raise after 52 weeks, as set out in the collective agreement’s Pay Notes 1 and 2. The FPSLREB agreed, ruling that term service must be recognized when calculating pay increments and that the CRA’s refusal violated the collective agreement. The grievance was allowed, and the Agency was ordered to recalculate her pay from her original appointment date (October 1, 2018) and compensate her accordingly within 120 days.

We are anticipating a significant increase in WFA inquiries in January and February. We’ve seen a few in the past week as well. We are also receiving inquiries on the Early Retirement Incentive but we are still waiting on some further details from TBS. An important distinction is that this is not a WFA tied process. Finally, the CSC BC/Yukon EROs and I met with the CSC stewards to discuss ongoing support, learning and collaboration.

Financial Report – Treasurer – (P. MacDougall) M/S/C
Financial update on YTD spending and 2026 budget presented
Regional Training Committee Report – (P. MacDougall) M/S/C
Upcoming training in BC/Yukon Region
Leadership training to be held in 2026
ACTION ITEM: Suggest potential candidates for training (All)  [already an AI in the tracker from yesterday’s TC meeting]
ACTION ITEM: Send email to Branch Presidents to suggest potential candidates for training (Branch Liaison)
National training initiatives
National TEAM has a new chair
Currently working on a HRDC focus group
New courses: Basic Steward Training (updated slides), Workplace Violence and Harassment (new 2-day course) 
Canvas course on Scientific Integrity coming in January
Canvas courses on Equity and PIPSC-Your Union are available now
Trying to move to more participatory courses vs. lecture/text based courses
Looking to reduce paper use by creating virtual binders for courses
Mentorship program is still a work in progress
Pete motioned to extend terms of BC-Y Training Committee members to 2 years – to commence retroactively with the current cohort (M/S/C)
Pete motioned to adopt the Terms of Reference for the year (M/S/C)
Awards Committee – (A. Lunz – done by T.D’Souza in the chair’s absence)
Review of Steward/Executive of the Year form and criteria
Terri reviewed the criteria that is currently in place/available on the RX Drive and presented the updates
ACTION ITEM: Incorporate RX feedback into criteria, revise the Google Form, and email Alex to notify him of changes (Awards Committee) [already an AI in the tracker]
Morgan motioned to allow the BC-Y Awards Committee to amend and approve the forms without further intervention from RX (M/S/C)
YPC Initiative – (E. Rahman) M/S/C

The YPC held its first virtual meeting on November 28. We reviewed the roles and responsibilities for the group to make sure everyone is aligned and clear on expectations.

We also discussed next year’s budget and put together an initial plan for how we want to allocate it. To support upcoming activities, event responsibilities across BC were divided among the YPC regional exec members.

Our goal is to launch our first events in December, with two Christmas/holiday gatherings taking place simultaneously in different parts of the province.

Emad Rahman
BC/Yukon YPC Chair

National initiatives
Legacy Fund & Del Dickson cup – (S. Auchoybur)
Gift Basket for AGM
Nearly done
Morgan asked for BC-Y visibility items to be included
Rotation schedule for table
Nikhil, Amanda, Morgan, Crystal volunteered to help supervise the BC-Y table for the Legacy Foundation booth
ACTION ITEM: Create BC-Y Legacy table schedule (Terri)
ACTION ITEM: Sign up for at least 2 time slots at the AGM table (All)
Constituent Body policy update – (M. Cranny)
Morgan put a motion forward to the BoD to change the CB policy to allocate funds from “per member” to “per person”
Motion was defeated
Resolution being brought forward to the AGM on a similar motion and RX is in support of voting in favour 
Other standing items
Outreach location list – (A. Lunz, M. Cranny)
No update
ACTION ITEM: List to be updated with latest outreach (Morgan) [already an AI in the tracker]
Corporate Calendar  – (T. D’Souza)
Updated with our confirmed and TBD meetings and events
Terri reorganized the calendar and updated the overall look and functionality
Bylaws Committee  – (E. Rahman)
No updates
ACTION ITEM: Close off bylaw amendments from 2025 and send tabled resolutions to Emadur (Katrina) [already an AI in the tracker]
Partner Union Liaison update – (K. Johnston)
No updates
Katrina to reach out to PSAC BC, PSAC North, and CUPE
PIPSC Committees of the Board reports – (All)
BLPC
BLPC had its last meeting for 2025 November 3-4, unless any urgent business comes up after the AGM that requires us to reconvene virtually before the end of the year.
PIPSC Policies reviewed
Policy on Board of Directors
Policy on Stewards
Policy on Balancing Union Activity and Family Life
Policy on Member Fees
Policy on Membership List
SAC
The 2025 Science Roadmap is now available on the PIPSC website
The SAC will have a booth at the 2025 AGM. Terri is leading the initiative and has ordered visibility items, created interactive exhibits, solicited participation from other SAC members and science-based group to supervise the booth, and designed SAC signs for the booth
Next meeting is December 8 (half day)
Finance
Reviewed budget, member appeals, and financial statements
New Business
AGM Hospitality
Discussed options for beverages and snacks
Hospitality suite will likely be attached to Morgan’s room
ACTION ITEM: Purchase beverages and snacks for 3 days/~90 people (Terri) [already an AI in the tracker]
AGM Resolutions
Terri put together a slide deck for RX to review the 2025 AGM Resolutions
RX provided recommendations that will be shared with delegates during  the BC-Y caucus on Thursday
ACTION ITEM: Share resolution recommendations deck with delegates ahead of Thursday’s caucus (Morgan)
AGM Exec uniform schedule
All RX members attending the AGM to coordinate outfits for each day of the AGM for visibility purposes
Committees of the Board appointments
Went over applications and made selections for BLPC, EAC, EC, Finance, HRDC, ITSPC, and PRQC
Next Meeting(s)
February 2, 2026 – Pinnacle Hotel at the Pier, North Vancouver, BC (includes a member engagement event)
April 14 – 15, 2026, Civic Hotel, Surrey
June 4, 2026, Laurel Point Inn, Victoria
Aug or Sept 2026 – TBD (Regional Executive meeting & Strategic Planning Meeting)
Round table
Terri shared that the Fraser Valley Branch had their 2025 AGM and elected a full executive, and thanked Morgan for being in attendance
No other updates

Adjournment M/S/C
Meeting adjourned at 4:11 PM