Office Closure

The National Office and the National Capital Regional Office are closed today and will reopen Tuesday September 25, 2018 at 8:00 am.

Atlantic Regional Executive Meeting Minutes

Delta Halifax, Halifax, NS, October 19, 2017

CHAIRPERSON: Kimberley Skanes

EXECUTIVE: Michael Basque

Marilyn Best

Emmanuel Costain

Gerry Saunders

Cathy Hebert

Carolyn Hynes

Marcel Journeay

Scott McConaghy

Mike Pauley

Phil Wilson

STAFF: Catherine Pinks, Recording Secretary

Welcome and Introductions

Kimberley called the meeting to order at 8:30 am and welcomed participants to Halifax. She distributed the Regional Executive’s name bars.

Motion #1 Manny moved and Phil seconded that we move the icebreaker to the end of the agenda if time permits and if not postpone until the December meeting. CARRIED

1. Approval of the Agenda

The following items were added to the agenda:

  • 9). a. Award Nomination Forms b. Legacy Fund
  • 17). Goals Review (time permitting)

Motion #2 Phil moved and Cathy seconded that the agenda be approved as amended. CARRIED

2. Approval of Minutes of September 9, 2017

Marcel pointed out that he and Marilyn were left off of the attendance listing.

Motion #3 Carolyn moved and Marcel seconded that the minutes be approved as amended. CARRIED

3. Action Item Review

Kim led the Executive through a review of the Action Items from the September 9, 2017, meeting.

Action Items

Generated by the Atlantic Regional Executive

From the September 9, 2017, Meeting

Algonquin Hotel – St. Andrews, NB

#

Action

Item/Completion Deadline

Completed/Progress

BF

1

Mike

BF OSH Cheat Sheet to March meeting.

DONE

BF October

2

Executive

Collect pictures and stories from their respective constituent bodies and submit to Carolyn for PIPSC’s 100th Anniversary.

ONGOING

 

3

Catherine and Kim

Arrange site inspections for Steve in conjunction with Steward Council.

DONE

 

4

Resolutions Committee

Establish and communicate to the ARC delegates the deadline for the submission of ARC resolutions.

ONGOING

BF

December

5

Catherine

Source a translation service to facilitate the translation of resolutions at the ARC.

ONGOING

 

6

Catherine

Prepare picture slide show for Steward Council.

DONE

 

7

Executive

Send Catherine pictures you have taken since the last Steward Council.

DONE

 

8

Michael Basque

Ice Breaker October Executive meeting.

DONE

 

9

Catherine

Update meeting ground rules – acronyms defined.

DONE

 

10

Catherine

Make corrections to the May 25th minutes: Pg. 3 Item 12, Center DONES; Pg. 6 Motion 4 Ss.

DONE

 

11

Michael Basque

Contact Dorchester Branch President Isabelle Chabot and follow up on submission of Branch reinstatement documents.

DONE

 

12

Cathy Hebert

Solicit BINGO ideas from Stewards at CRA for 2018 Steward Council and report back to December meeting.

ONGOING

BF December

13

Scott

Send Catherine the changes to the Atlantic By-Laws and send them to Julie for inclusion in the By-Laws and Policy Committee agenda.

DONE

 

14

Catherine

Update, format and post to the Executive Portal the following documents: Sub Committee Mandates, Roles and Responsibilities; Atlantic Regional Executive Roles and Responsibilities; Atlantic Region Training Committee Mandate and Role of the Atlantic Region Training Committee Chairperson.

ONGOING

 

15

Catherine

Forward Kim’s Director’s report to the Branch and Provincial Group President’s.

DONE

 

16

Branch Liaison

Send reminders to the respective Branch and Sub Group Presidents reminding them to come out to our Executive Meet and Greets when we are in their jurisdiction.

NOTED

 

17

Catherine

Compile the results of the Goal setting exercise and forward to Kim and add to the October Agenda for final review.

DONE

 

18

Cathy Hebert

Scan and fax the Basic Steward Training notes from Phil Wilson to Catherine.

DONE

 

19

Cathy Hebert

Participate as Regional Training Representative at the September Basic Training in Moncton.

DONE

 

20

Catherine

Order name badges for the Atlantic Regional Executive include the Atlantic Logo.

DONE

 

21

Carolyn

Obtain prize for fundraiser at Steward Council headphones.

DONE

 

22

Catherine

Contact Glenn Bob and the Boot to work out MC details for Steward Council Award Dinner.

DONE

 

23

Scott and Mike

Coordinate beverages and snacks for Saturday evening hospitality at Steward Council.

NA

 

24

Kim, Carolyn and Cathy

Obtain swag for AWAD under $12 per unit.

DONE

 

25

Executive

Obtain one nomination for Steward of the year before the deadline of September 15.

DONE

 

26

Catherine

Secure translation from English to French for Steward Council.

DONE

 

27

Kim

Obtain interpretation of the Language Policy to determine if we are required to automatically provide full translation English to French and French to English for our councils.

DONE

 

28

Catherine

Email Phil to remind him to speak with Greg Murphy regarding obtaining 4 prints from Greg’s brother in law.

DONE

 

29

Kim

Issue invitation to Sue and Barry re Director’s Dinner on Thursday at Steward Council.

DONE

 

30

Catherine

Release space for Director’s Dinner on Thursday at Steward Council.

DONE

 

31

Catherine

Draft email for Kim to AGM Delegates outlining Caucus meeting and hospitality at AGM.

ONGOING

 

32

Kim and Catherine

Secure spot for Director’s Dinner at Steward Council on the Thursday evening.

DONE

 

33

Catherine

Draft AGM Resolution Chart and Send to Manny.

DONE

 

34

Catherine

Add AGM resolution review to the October agenda.

DONE

 

35

Catherine

Follow up with Julie regarding the suite for Kim and suite for Mike P. for hospitality.

DONE

 

Scott indicated he would like to invite Sheila MacLean to the Atlantic Caucus meeting at the AGM.

ACTION: Catherine include Sheila on the email to the Atlantic AGM delegate regarding the Thursday evening caucus meeting.

4. Hot Topics

Manny advised that the AFS Group achieved a tentative agreement and there are mixed feelings on its contents within the group. Kim explained that PIPSC is having an issue with ratified agreements – the government is delaying signing them in some cases taking 2-3 months.

5. Regional Steward Council Review

Catherine and Kim reviewed the Steward Council packages and agenda Facilitator’s Agenda where Executive members volunteered for the necessary roles.

6. New Business

a). Awards Nomination Forms: After using the newly designed form for the first time, the Awards Sub Committee found there was not enough information provided on each candidate to make a fully informed assessment.

During discussion it was suggested that the committee could explore the practice of carrying forward nominations not selected to the following year. The question of what the practice should be if a member of the Executive or the Awards Committee was nominated. Scott felt anyone on the Awards Committee should not be eligible to receive an award. Another option would be to give citations to those nominated and not chosen.

ACTION: Awards Sub Committee revise the form so that more information is provided and also develop a check list for use by the Committee when reviewing the nominations.

ACTION: Awards Sub Committee to look at the suggestions discussed and determine if the region should consider any.

b). Legacy Cup: Kim inquired what the Executive’s opinion was on continuing the friendly competition for the Legacy Cup. Discussion ensued on whether the region should promote raising funds for the cup or continue with our goal of raising funds and donating to a local charity. It was pointed out that donating to a charity in the location of our meeting provides us with a presence and visibility in the community. Kim advised that Constituent Bodies are now able to donate up to $2000 of their funds to the Legacy Fund. There was not opposition to HQ continuing the Legacy Cup Challenge.

7. AGM Resolution Review

The Regional Executive reviewed the Budgetary, Non Budgetary, By-Law Amendments and Late Resolutions determining the Executive’s position on each. These resolutions and the region’s position will be recorded on a template for review at the Thursday caucus meeting prior to the AGM.

ACTION: Catherine record the resolutions on the template and forward to Manny.

Motion #4 Marcel moved and Manny seconded that the Regional Executive move into closed session. CARRIED

Motion #5 Marcel moved and Cathy seconded that the Regional Executive move out of closed session. CARRIED

8. Atlantic Young Professionals Committee (AYPC)

The AYPC is requesting permission to use the Atlantic Region’s Logo and change the wording to AYPC/CJPA.

Motion #6 Phil moved and Marcel seconds that the Atlantic Young Professionals Committee is authorized to amend and use the Atlantic Region’s Logo.

CARRIED

9. Atlantic Regional Director’s Report

Kim tabled her written report contained in the meeting packages. Discussion ensued over how the Lobby Day prospective participant’s names were selected. Kim advised she was asked to provide suggestions with short notice and forwarded the names directly to the President’s office. A couple of members of the Executive indicated they would appreciate the opportunity to submit suggestions when time permits.

Motion #7 Kim moved and Marcel seconded that the Atlantic Regional Director’s report be accepted as presented. CARRIED

10. Training Committee Report

Carolyn tabled her written report contained in the meeting packages.

Motion #8 Carolyn moved and Phil seconded that the Atlantic Regional Training Committee Chairperson’s report be accepted as presented. CARRIED

11. Regional Manager’s Report

Kim referred the Executive to the Regional Manager’s Report contained in the meeting packages.

Motion #9 Kim moved and Cathy seconded that the Regional Manager’s Report be accepted as presented. CARRIED

12. Atlantic Regional Finances

Phil tabled the Income and Cash Flow Statements contained in the meeting packages noting the only change is the addition of a couple of checks that were recently written.

Motion #10 Phil moved and Cathy seconded that Atlantic Regional Financial report be accepted as presented. CARRIED

13. National Committee Reports

The ITSPC and TEC reports contained in the meeting packages were reviewed. Gerry noted that with Krista MacDonald’s departure, he will be the Atlantic representative on the PRQC committee.

14. Round Table/Adjournment

Mike mentioned that the NB Liaison, Marion MacEachern, has been working on recruiting groups in New Brunswick and there is a need for some direction or policy. Kim noted that with Vice President Hindle in town for the Steward Council, she has asked for some time with him, Mike and Marion to discuss the New Brunswick Groups.

Motion #11 Manny moved and Gerry seconded that the meeting be adjourned.

CARRIED

NOTE: Should you wish to view copies of reports presented at this meeting, please direct your request to cpinks@pipsc.ca.