Ottawa Centreville Branch Executive Meeting Minutes
At Tapas Bar and Grill, 222 Lyon St Ottawa
September 20, 2017
In Attendance: Brian Hassall, Zul Nanji, Allan Laaksonen, Susan Amog-Hassall, Abraham Garcia, Andrew Wigmore, Michael Kenny, Michelle Tran, Josée Stone,
Regrets: Jaclyn Skaff, Bryan Adderley,
Agenda Item
Discussion
Action
Call to Order
Quorum was achieved and Brian Hassall called the meeting to order at 17:06
Brian
Adoption of Agenda
The agenda was reviewed and minor changes were made. Motion to approve agenda by Brian Hassall. Seconded by Susan Amog. Agenda approved.
Approval of previous minutes
The August 21, 2017 OCB meeting minutes were reviewed and minor changes were made to confirm dates. Motion to approve by Brian Hassall. Seconded by Abraham Garcia. The minutes were approved.
Brian
Old Business
Arising from prior meetings
No outstanding business from the prior executive meeting of August 21th 2017.
New Business
OCB AGM
Brian
Financial report
The treasurer Abraham Garcia had sent out the electronic books and financial statements up to the end of August to the executive. There was a brief discussion. We are in good financial standing.
Abraham
A copy of the financial statements is sent out once completed for each month transactions. This information is reviewed and approved by the Finance Committee prior to the AGM.
An expense claim by member of executive was discussed.
Michael Kenny made a motion to pay only the parking portion of the travel claim since the evidence indicated that the person’s usual mode of transportation was a vehicle and they travelled to work anyway on the days the mileage was claimed. The motion was seconded by Abraham. There was a discussion and the motion passed.
Everyone
Committee Reports
The committee reports were tabled to the next meeting except for the Social and Learning Committee.
The committee Chairs have not selected their members...
The committee chairs will report who are on their committees for the next meeting.
Chairs
Social and Learning Committee
Barbeque
A barbeque is planned for September 21, 2017. The plans are completed. Volunteers are needed to help out.
Debbie Davio has been invited to speak. In addition Brian may bring Doug Mason since they will be in bargaining that week.
Brian thanked Susan for organizing the barbeque.
Susan
Future Events
Susan also stated that she is considering a Steward Appreciation event at Absolute Comedy and possibly a Volunteer Lunch at a local restaurant.
There was a discussion about an all members event. Further research concerning the cost and availability of some of the local comedy clubs for the event will be done for the next meeting.
Susan and Committee
Zul Nanji’s Retirement Party
Zul will be retiring and he will have a retirement party at the Lift restaurant at the Delta on September 26th from 4 to 6 pm.
Susan and Committee
Steward Council
Brian is organizing an AFS caucus on the Friday night for the Steward Council. He has booked a room at the hotel. Other group members are welcome if they wish to attend.
Visibility Items
There was a brief discussion about various visibility items. All the items need to be purchased through the PIPSC E-store until October 2017 whenever possible. The discussion was tabled to the next meeting.
Susan & Zul
Zul will look at some more options for the next meeting.
Round Table
Michelle said that the University of Ottawa IT professionals who are members of PIPSC will be in a legal strike position. They are a very small group with limited funds. If there is a strike some of our executives should provide support. Michelle made a motion to provide reimbursement of up to $1000 for strike related expenses to the University of Ottawa Professionals if they incur expenses and provide receipts related to the strike. The motion was seconded by Susan Amog. The motion passed.
Michelle
Susan stated that there were problems getting reservations for the Christmas meal at the Keg Manor. She suggested that it be held during the planning meeting. The executive agreed to the change.
Susan
Brian stated that the AFS HQ Subgroup AGM will be held at Prinzo’s on October 26th this year.
Brian
Adjournment
Motion was made by Brian to adjourn the meeting.
It was Seconded by Susan. Motion carried
Meeting adjourned at 18:20 p.m.
Next meeting
The next meeting will be at a location and time to be determined. Monday has been the preferred Day.