NRC-RO/RCO Group Annual General Meeting Notice and Call for Participants

The NRC-RO/RCO Annual General Meeting (AGM) will be held on Friday, December 7th, 2018 at the M-50 Auditorium, 1200 Montreal Road, Ottawa.

The Lunchtime Member Meeting will be held from 11:30 AM to 1:00 PM (Ottawa Time).

The AGM Business Meeting will be held from 1:30 PM to 3:00 PM (Ottawa Time).

The Lunchtime Member Meeting will include a 15 minute talk from Dr. Greg Smallwood, a Principal Research Officer at NRC Metrology and Secretary, President’s Research Excellence Advisory Committee. Dr. Smallwood has a role as the NRC President’s Scientific Advisor in addition to his continuing research activities. Please RSVP to regarding the lunch meeting, as food will be provided. Include any dietary restrictions you may have. Please arrive at 11:30 AM to ensure you get your food.

Lunchtime Member Meeting Agenda:
Guest Speaker and Q&A
Update from Group President and Executive Committee
Update on Collective Agreement
Q&A with Members

The AGM Business Meeting will occur outside of the lunch hour, after the lunchtime meeting with members. Members seeking travel and/or salary compensation for the 2018 NRC-RO/RCO AGM must submit the following short application to Expenses such as meals, accommodation, travel, etc. will be covered for confirmed attendees travelling from outside of Ottawa. Funding is available to cover the expenses of seven (7) members and includes salary compensation for these members, regardless of their location of employment. Applicants will receive a response and those selected will receive further direction.

AGM Compensation Application: first name, last name, reason for wanting to attend AGM business (1-4 sentences)

In accordance with the NRC-RO/RCO By-Laws, all members present at the AGM are eligible voting members ( This means that members outside of the seven (7) funded members can vote by attending at their own expense and on their own time.

8.1.4 [AGM Business Meeting] Agenda The agenda shall include the following items:

Approval of the Agenda
Adoption of the Minutes of the previous Annual General Meeting
Business Arising from the Minutes
Report of the President
Annual Financial Report
Approval of Budget
Report of the Elections Committee
New Business, including Proposed By-Law Amendments

Proposals for Amendments and Motions

11.2 All proposals for amendments to … By-Laws shall be submitted, in writing, to the Group Executive. Proposed amendments may be submitted by any Member of the Group. The notice of the Group meeting at which the amendments will be considered, shall include: a) the article to be amended; and b) the new wording. (See 8.1.2)

Please forward any proposed by-law amendments or any other motions to be proposed to and with as much advance as possible to enable translation.

Should you have any questions, please do not hesitate to communicate with Diane Lanthier (613 228 6310 x 4716), the Administrative Assistant to the NRC-RO/RCO Group or the Group Executive ( /

We look forward to welcoming you at the Annual General Meeting of the NRC-RO/RCO Group!

NRC-RO/RCO Group Executive