Notice of Special General Meeting (SGM)

Pursuant to Institute bylaw 13.3.1.2 

  • The Board may, on its own initiative, call a Special General Meeting.

DATE – July 27, 2024, from 13:00 to 17:00 (EST)

MEETING LOCATION – Virtual 

ONLINE REGISTRATION – Opens on July 12, 2024 – Once notified as having been selected to attend the SGM, all Delegates will have to complete the online registration form. The close of registration will be on July 19, 2024, 17:00 (EST). If you do not register by this deadline, your seat will be assigned to an alternate.

DELEGATE SELECTION PROCESS 

Members who are eligible to be delegates will be notified during the week of July 1, 2024.

SPECIAL RESOLUTION

WHEREAS Ms. Carr is the President of the Professional Institute of the Public Service of Canada (“PIPSC”);

AND WHEREAS Ms. Carr is an employee of PIPSC while carrying out her duties as President;

AND WHEREAS Ms. Carr is currently facing multiple investigations into allegations that she has committed misconduct in the workplace;

AND WHEREAS The Board of Directors of PIPSC (“the Board”) became concerned that Ms. Carr was interfering in these investigations by failing to keep the complaints and the investigation process confidential, and ignoring multiple warnings not to speak with the complainants about their complaints or to reprise against them;

AND WHEREAS the Board was also concerned that Ms. Carr was willingly accessing information discussed in closed board meetings from which she had been excluded;

AND WHEREAS as a result of the Board’s concerns noted above, it decided at its April 10, 2024 Special Board Meeting to place Ms. Carr on administrative leave with pay in order to protect the integrity of the investigations, and informed Ms. Carr of its decision on that date;

AND WHEREAS it is the position of the Board, as Ms. Carr’s employer, that the administrative leave is a non-disciplinary step that was reasonably necessary to preserve the integrity of the investigations, and will be rescinded after the investigations are completed;

AND WHEREAS Ms. Carr takes the position that her non-disciplinary administrative leave is a form of “suspension”;

AND WHEREAS Appendix 2 of the Policy on President and Vice-President Terms and Conditions states that a “suspension from office” can occur only if authorized by members of the corporation by ordinary resolution at a special meeting;

AND WHEREAS subsection 130(1) of the Canada Not-for-profit Corporations Act provides that members of the corporation may by ordinary resolution at a special general meeting “remove any director or directors from office”;

AND WHEREAS although the Board does not agree that Ms. Carr has been suspended nor removed from office, it is prepared, out of an abundance of caution, to proceed with a Special General Meeting as if Ms. Carr had been suspended or removed from office as of April 10, 2024;

BE IT RESOLVED that Ms. Carr be placed on an administrative leave with pay, even if that leave amounts to a “suspension from office” or “removal from office”, until the final completion of the investigations into all allegations of misconduct that are outstanding at the time of this Special General Meeting.