MEMORANDUM OF UNDERSTANDING
DEER LODGE CENTRE
(hereinafter referred to as the “Centre")
- and –
THE NURSING GROUP OF THE PROFESSIONAL
INSTITUTE OF THE PUBLIC SERVICE OF CANADA
(hereinafter referred to as “PIPSC”)
Re: Group Self Scheduling
The Employer and the Union mutually agree that the following conditions and understandings apply to group self-scheduling:
1. The procedure to be followed for the trial and implementation of group self-scheduling shall be as follows:
(a) A meeting of all nurses on the unit who wish to participate in group self- scheduling and senior nursing management will be held to discuss tentative group self-scheduling guidelines, a master rotation and proposed date of commencement of the trial period. A letter will be forwarded to the Union to advise of the proposed changes.
(b) The length of the trial period for group self-scheduling shall be six (6) months in length or for a shorter period as mutually agreed between the Union and the Employer.
(c) Six (6) weeks prior to the completion of the trial period, a meeting of all participating nurses on the unit and senior nursing management will be held to evaluate group self-scheduling.
2. There must be mutual agreement between the Employer and the Union and senior nursing management to continue with group self-scheduling, otherwise the Collective Agreement provision on Hours of Work and Shift Schedules, Article 10 shall apply. Group self-scheduling may be cancelled by either the Employer or the Union by giving written notice of at least six (6) weeks to the other party of its desire to terminate the agreement. The notice shall coincide with the effective date of the implementation of the existing/new master rotation for the unit. This date must commence with the beginning of a new pay period.
3. Group self-scheduling shall not result in any additional costs to the Employer.
4. All full-time and part-time nurses on a unit may participate in group self-scheduling.
5. Terms and conditions of the Collective Agreement, Appendices and Supplementary Memoranda of Understanding shall remain in full force and effect.
6. Unit specific guidelines for self-scheduling shall be established/revised for each unit in consultation with the Union. All self-scheduling groups shall follow the attached general guidelines and are subject to approval by both the Union and the Employer. The provisions of the Collective Agreement including hours of work, shift schedules and overtime shall be adhered to.
7. The master rotation must be in place for each unit in accordance with the provisions of Article 10.13 of the PIPSC Collective Agreement. It is understood that any nurse(s) who requests to be scheduled in accordance with her/his line on the master rotation shall be permitted to do so. All nurses hired into a position(s) on the unit shall be provided with the option of following the master rotation or self-scheduling, however, the nurse(s) shall complete the self-scheduling for the remainder of the posted shift schedule.
8. A nurse who is participating in group self-scheduling has the option of reverting to being assigned her/his shift schedule in accordance with her/his line on the master rotation and a nurse who has a master rotation has the option of participating in a self–scheduling group. The nurse must advise her/his out-of- scope manager in writing of this request two (2) weeks prior to the next round of shift selection. This scheduling preference, master rotation or group self-scheduling, must be worked for a minimum of six (6) months before making another change.
9. It is understood that this memo shall apply to any nurse or group of nurses whether or not they have a master rotation.
Note: See attached for Group Self-Scheduling Guidelines.
GROUP SELF-SCHEDULING GUIDELINES
*REMEMBER: The key to success is co-operation. We must also remember to be fair, responsible and keep an open mind. The Group Self-Scheduling Process will benefit each one of us by allowing more freedom of choice. At the same time we must keep in mind that first and foremost the unit must be staffed properly.
- The group self-scheduling guidelines must follow the provisions of the Collective Agreement.
- The guidelines are generic and are used on all units that practice group self-scheduling.
- Group self-scheduling is a process whereby a group of two (2) or more nurses agree to work together and take responsibility for coordinating and selecting their scheduled shifts within the combined master rotation schedules of the group over the scheduling period. Each nurse must meet their current EFT requirement and the additional requirements contained herein.
- The out-of-scope Manager has the responsibility of overseeing the process and has final authority in resolving issues.
- Any nurse within a unit may opt for group self-scheduling or a master rotation.
- A nurse opting for group self-scheduling has the option of changing to the master rotation and a nurse opting for a master rotation has the option of changing to group self-scheduling. The timing of these changes is prior to the next set of selection of hours and is subject to #8 of the Group Self Scheduling MOU.
- To form a self-scheduling group, nurses must be of equal competency and skill sets. Where necessary, consideration must also be given to ensuring that there are nurses who are able to take charge/special skill assignments (e.g. triage, LDRP, OR, clinic etc.) based on the Employer master rotation requirements.
- Group self-scheduling meetings should be held at least once a year so that there is a forum for all participating nurses to voice concerns or make suggestions for change.
1. The Employer established master rotation will be used as the basis for each nurse within the group self-scheduling unit.
2. Nurses within the self-scheduling group are not allowed to schedule themselves in a way that would incur any overtime costs, unless pre-approved by their out of scope Manager.
3. Each nurse must work a minimum of one (1) shift within each pay period.
4. Shifts can be interchanged once selections are completed, however all nurses may be recommended to work a minimum of four (4) weekday shifts in a six (6) week period in order to maintain adequate experience and for evaluation purposes.
5. The self-scheduling group must comply with the provisions of the Collective Agreement and meet the deadlines of these guidelines and the current posting practices.
6. Terms and conditions of the Collective Agreement, Appendices and Supplementary Memoranda of Understanding shall remain in full force and effect.
7. EFT requirements will be averaged over the three (3) consecutive bi-weekly periods in the shift schedule pattern or two (2) biweekly periods where it exists.
8. Out of scope Managers will receive the proposed schedule of the self-scheduling group no later than two (2) weeks prior to the required posting date for the schedule period. The out of scope Manager must approve the proposed schedule prior to it being posted as part of the unit posted schedule.
9. Vacation scheduling will be done in accordance with Article 18.
10. Each nurse within the self-scheduling group must fulfil their base EFT for the posting period.
11. All changes to the self-scheduling group schedule must be confirmed with the out of scope Manager in accordance with Article 10.11.
DATED at Winnipeg, Manitoba, this _ day of _, 2017.
DEER LODGE CENTRE
THE NURSING GROUP OF THE PROFESSIONAL INSTITUTE OF THE PULIC SERVICE OF CANADA