Conflict of Interest Policy
Elected and appointed representatives of the Institute are expected to conduct union business in a fair and transparent manner. This policy provides guidance and direction in dealing with real or perceived conflicts of interest.
1. Effective Date
This policy is effective as of August 16, 2013.
2. Policy Objective
To provide direction to elected and appointed representatives to deal with conflicts of interest.
3. Policy Requirements
Where an elected or appointed representative, either on his own behalf, or while acting for, by, with or through another, has any personal or pecuniary interest, direct or indirect, in any matter and is present at a meeting (including a committee or other meeting) at which the matter is the subject of consideration, he
- shall, prior to any consideration of the matter at the meeting, declare his conflict of interest;
- shall not take part in the discussion of, or vote on any question in respect of the matter; and
- shall not attempt in any way before, during or after the meeting to influence the voting on any such question.
An elected or appointed representative is not in conflict of interest by reason of holding an interest "in common" with the membership, or when the matter is so remote or insignificant in nature that it cannot reasonably be regarded as likely to influence the elected representative.
Following a declaration of conflict of interest, the elected representative may deem it prudent to leave the meeting or that part of the meeting during which the matter is under discussion.
Where the conflict of interest of an elected or appointed representative has not been declared by reason of his absence from the meeting, the elected representative shall declare his conflict of interest at the next meeting of the applicable body attended by him.
Every declaration of conflict of interest shall be recorded in the minutes of the open or closed sessions of the meeting by the recording secretary.
The failure of any elected or appointed representative to comply with this policy shall not, of itself, invalidate the decision and subsequent actions in respect of such matter.
For the purposes of this policy, the personal or pecuniary interest, direct or indirect, of a relative of the elected or appointed representative shall, if known to the elected representative, be deemed to be also the interest of the elected representative.
Failure to comply with this policy may result in the invocation of the Discipline By-Law.