Accounts Receivable Clerk - Competition 17/26 - Internal and External

Accounts Receivable Clerk

Competition 17/26

Internal and External

The Professional Institute of the Public Service of Canada, a national union representing some 55,000 professionals and scientists throughout Canada, requires a bilingual Account Receivable Clerk in the Finance  Division at its National Office.

The Position:

Under the supervision of the Finance Manager, the Accounts Receivable Clerk is responsible for duties related to accounts receivable and supporting Constituent Bodies.  Major responsibilities include: 

  • Liaise with the bank and constituent body Executives to effect the all changes to the signing officers.
  • Liaise with the bank and constituent bodies for creation of new bank accounts.
  • Coordinate, maintain and update constituent body signing officers’ internal filing system.
  • Download monthly bank statements for all entities.
  • Provide support to Finance Coordinator on financial matters related to constituent bodies.
  • Assist the Finance Coordinator with the verification and process of annual allowance payment requests received from constituent bodies.
  • Assist in recording credit card payments and record all cash receipts received.
  • Download monthly regional financial data. Prepare data with proper backup documentation for review and completion by Finance Coordinator.
  • Assist the Finance Coordinator with the reconciliation of various G/L accounts such as the A/R Clearing Account, Prepaid Expenses and Fixed Assets account.
  • Manage mailbox for all constituent body annual allowance documentation received.
  • Assist Finance Coordinator in invoicing process.
  • Reconcile and record member dues payments in the PIMS database.
  •    Weekly print out and verification of all constituent body cheques over $1,000 for submission to Finance Manager.

The Candidate:

The successful bilingual candidate has successfully completed a two year community college program (ie. Accounting certificate) and two to three years of relevant experience, or an equivalent combination of education and experience.  Also required are:  Extensive knowledge of and ability to apply procedures consistent with accounting principles and practices including Generally Accepted Accounting Principles (GAAP) and familiarity with Generally Accepted auditing Standards (GAAS); Demonstrated ability and knowledge of the methods, techniques, and requirements of the accounts payable and receivable functions to be able to process financial transactions such as invoices, reconciliations and provide information and advice to members; working knowledge of computer-based systems including: the Windows 95 Operating System, Adagio Invoicing, Accounts Receivable and General Ledger, Excel, and word processing and communication tools; and ability to communicate with members and staff

The Salary:  $43,851 to $54,816 (G2)

Applications:

Applications, making reference to competition 17/26 and complete with curriculum vitae, should be submitted by 4:00 p.m., November 1st, 2017 by e-mail to staffingofficer@pipsc.ca.